Investigational product management

This presentation enumerates the responsibilities of various clinical trial players whilst managing investigational product

1. Investigational Product Management by Clinical Trial Players Prepared by Dipesh Kashinath Pabrekar

2. Investigational Product A pharmaceutical form of an active ingredient or placebo being tested or used as a reference in a clinical trial, including a product with a marketing authorization when : Used or assembled in a way different from the approved form, Used for an unapproved indication, or Used to gain further information about an approved use . ICH E6 1.33

3. Investigational Product Continue Investigational products should be manufactured , handled, and stored in accordance with applicable good manufacturing practice (GMP). They should be used in accordance with the approved protocol.

4. Management of IP During Trial There must be written documentation every time investigational product changes its transition. Investigator may delegate some or all duties to a pharmacist. 100 % compliance must be maintain during each and every activity related to investigational product Sponsor/CRO Investigator Subject COMPL IANCE

5. Sponsor’s Responsibility ICH E6 5.13 - Manufacturing, Packaging, Labeling, and Coding Investigational Product(s): 5.13.1 - The sponsor should ensure that IP is characterized as appropriate to the stage of development of the product(s), is manufactured in accordance with any applicable GMP, and is coded and labeled in a manner that protects the blinding, if applicable. In addition, the labeling should comply with applicable regulatory requirement(s).

6. Sponsor’s Responsibility Continue 5.13.2 - The sponsor should determine, for the IP, acceptable storage temperatures, storage conditions (e.g., protection from light), storage times, reconstitution fluids and procedures, and devices for product infusion, if any. The sponsor should inform all involved parties (e.g., monitors, investigators, pharmacists, storage managers) of these determinations. 5.13.3 - The IP should be packaged to prevent contamination and unacceptable deterioration during transport and storage. 5.13.4 - In blinded trials, the coding system for the IP should include a mechanism that permits rapid identification of the product(s) in case of a medical emergency, but does not permit undetectable breaks of the blinding.

7. Sponsor’s Responsibility Continue… 5.13.5 - If significant formulation changes are made in the IP during the course of clinical development, the results of any additional studies of the formulated product(s) (e.g., stability, dissolution rate, bioavailability) needed to assess whether these changes would significantly alter the pharmacokinetic profile of the product should be available prior to the use of the new formulation in clinical trials .

8. Sponsor’s Responsibility Continue ICH E6 5.14 Supplying and Handling Investigational Product(s): 5.14.1 - The sponsor is responsible for supplying the investigator(s)/institution(s) with the investigational product(s). 5.14.2 - The sponsor should not supply an investigator/institution with the investigational product(s) until the sponsor obtains all required documentation (e.g., approval/favorable opinion from IRB/IEC and regulatory authority( ies ).

9. Sponsor’s Responsibility Continue 5.14.3 The sponsor should ensure that written procedures include instructions that the investigator/institution should follow for the handling and storage of investigational product(s) for the trial and documentation thereof. The procedures should address adequate and safe receipt, handling, storage, dispensing, retrieval of unused product from subjects, and return of unused investigational product(s) to the sponsor (or alternative disposition if authorized by the sponsor and in compliance with the applicable regulatory requirement(s)).

10. Sponsor’s Responsibility Continue 5.14.4 The sponsor should: ( a) Ensure timely delivery of IP to the investigator(s). (b) Maintain records that document shipment, receipt, disposition, return, and destruction of the investigational product(s). ( c) Maintain a system for retrieving IP and documenting this retrieval (e.g., for deficient product recall, reclaim after trial completion, expired product reclaim).

11. IP Lifecycle at Sponsor’s Site

12. Investigator’s Responsibility CH E6 4.6.1- Responsibility for IP accountability at the trial site(s) rests with the investigator/institution. ICH E6 4.6.2- Where allowed/required, the investigator/institution may/should assign some or all of the investigator's/institution’s duties for IP accountability at the trial site(s) to an appropriate pharmacist or another appropriate individual who is under the supervision of the investigator/institution .

13. Investigator’s Responsibility Continue… ICH E6 4.6.3 - ….should maintain records of the product's delivery to the trial site, the inventory at the site, the use by each subject, and the return to the sponsor or alternative disposition of unused product(s). These records should include dates, quantities, batch/serial numbers, expiration dates (if applicable), and the unique code numbers assigned to the investigational product(s) and trial subjects. Investigators should maintain records that document adequately that the subjects were provided the doses specified by the protocol and reconcile all investigational product(s) received from the sponsor.

14. Investigator’s Responsibility Continue … ICH E6 4.6.4 - IP should be stored as specified by the sponsor and in accordance with applicable regulatory requirement(s). ICH E6 4.6.5 - ..should ensure that the IP are used only in accordance with the approved protocol. ICH E6 4.6.6 - …should explain the correct use of the IP to each subject and should check, at intervals appropriate for the trial, that each subject is following the instructions properly.

15. IP lifecycle at Investigator’s Site

16. Monitor’s Responsibility ICH E6 5.8.14 (c) - Verifying, for the investigational product(s ): (I) That storage times and conditions are acceptable, and that supplies are sufficient throughout the trial. (ii) That the IP are supplied only to subjects who are eligible to receive it and at the protocol specified dose(s). (iii) That subjects are provided with necessary instruction on properly using, handling, storing, and returning the IP. (iv) That the receipt, use, and return of the IP at the trial sites are controlled and documented adequately. (v) That the disposition of unused IP at the trial sites complies with applicable regulatory requirement(s) and is in accordance with the sponsor’s authorized procedures.

17. Role of Pharmacy in Clinical Trial To safeguard subjects, healthcare professionals and the sponsor by ensuring IMP are appropriate for use and are procured, handled, stored and used safely and correctly. To ensure that IMP are managed and dispensed to subjects in accordance with the protocol. To ensure that all pharmacy related clinical trial procedures comply with relevant guidelines and regulations

18. IP/IMP Receipt Check temperature on any monitoring devices with delivery. Reconcile items delivered with delivery note Notify supplier/ sponsor of any discrepancies Receive of appropriate IP with necessary documents i.e. Gate Pass/ Shipment record , COA, IP Detail form, IP handling procedure if any PE Report (ANVISA), Dissolution profile (ANVISA, DCGI), CDL testing report (Injectable)

19. Physical Verification & IP Storage Verification of physical status of IP with its supportive documents & protocol. IMP should be stored as per label claim in drug store. Temperature monitoring as per in-house SOP. Identification of Dispensing procedure for study if any special precautions need to be taken .

20. IP Dispensing, Accountability, Retention & Destruction Designated person should be trained in GCP & in-house SOPs for IP management. Trial specific dispensing procedures should be followed by all staff dispensing and checking IP. Detailed documentation of procedures of IP accountability & IP dispensing in respective forms. All unused IP should be returned to pharmacy and documented on accountability log. Retention of unused IPs after completion of study. Destruction of IP as per in-house SOP & instructions by sponsor.

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