Investigative Reportsssssssssssssss.pptx

investigative report

1. Investigative Reports

2. Investigative Reporting – is an objective statement of the investigator’s findings, it is an official record of information relevant to the investigation which the investigator submits to his/her superior. Communication – the use of language, spoken or written to exchange ideas or transfer information. The transfer of information or ideas from one person to another includes the transmission & receipt of message to affect some type of action or change. DEFINITION OF TERMS

3. Report – is a detailed account of an event, situation, etc. usually based on observation or inquiry. Report Writing – is a communication that lends itself to a useful tool for people in a free society to express their thoughts and ideas and to obtain what they need or want. Reporting – is knowingly passing along information to someone else. DEFINITION OF TERMS

4. Fact – is anything which either through careful observation or investigation, has been proven to exist as to have happened. Note Taking – is defined as a brief notation concerning specific events that are recorded while fresh in your mind and used to prepare a report. Chronological Order – is the arrangement of events and/or actions in order by the time of their occurrence. DEFINITION OF TERMS

5. Importance of Investigative Reporting It serve as records for police administrators in planning, directing, and organizing the unit’s duties. Reports can be used as legal documents in the prosecution of criminals. Reports can be used by other agencies.

6. Importance of Investigative Reporting Reports can be useful to local media which need access to public documents. The author of a report should also consider that his/her (written) work is reflective of his personality. Reports can be a basis for research.

7. Preparations needed in Report Writing Review and organize notes. Draw an outline in chronological sequence – should answer the 5W’s & 1H. Review for completeness. Actual writing of the report.

8. Criteria It must be grammatically correct. Abbreviation must be used appropriately and correct. The report should avoid slang, colloquialism or unnecessary technical terms.

9. Requisites of a Good Investigation Report Accuracy Completeness Brevity Fairness Form and style Clarity Specific Timeliness

10. Types of Report Writers Those who write without thinking. Those who write and think at the same time. Those who think first and write afterwards.

11. Supervision of Reports Assure good reports and protect the reputation of the department and its officers.

12. Methods of Supervision: Tickler system – this system assures a regular check on each pending case and is filed behind the officer’s name in the card index box. Assignment record – this should show the cases assigned to each officer, and should include a record of reports submitted. All reports should be read and signed by the supervisory official – it is best to have a rule that no report can be filed until approved by the supervisor.

13. Different Types of Report Police Blotter – is a record or log of daily events occurring within the territories/jurisdiction of a given police unit or command. It contains material details concerning the event for legal and statistical purposes, it is also where all types of operations and undercover dispatched shall be recorded containing the five Ws (WHO, WHAT, WHERE, WHEN, and WHY) and one H (HOW) of an information.

14. Different Types of Report Spot Report – this refers to an immediate initial investigative or incident report addressed to Higher Headquarters pertaining to the commission of the crime, occurrence of natural or man-made disaster or unusual incidents involving loss of lives and damage of properties.

15. Different Types of Report Progress Report – it is an accounting of the actions or series of actions undertaken in relation to an ongoing investigation of a case. It include updates and or recently discovered facts, data, evidence recovered, result of forensic examinations which would shed further light into case and determine the next courses of action to be taken.

16. Different Types of Report Special Report – special reports are done either because one feels he has some reporting to do, or a lower police unit or office is obligated based on the directives or an instruction from the higher police offices.

17. Different Types of Report Final Report – is a thorough, in-depth and lengthy account regarding an investigation into an incident or case as mandated by higher authorities to establish a determination of the truth and or how far it could be determined based on the facts and circumstances with the appropriate recommendation for the proper course/s of action/s to be made.

18. Different Types of Report Investigation Report – is considered internal communication, and it should be addressed to the chief or head of a police office. Investigation report is complete when it answers the six interrogatives of police report writing – the 5W’s and 1H. It also provides in brief, the sworn statements executed by the individuals having an interest in the case being investigated

19. Different Types of Report Flash Alarm – is an account relative to the commission of a crime or incident filed by a complaining witness or victim to the Police citing the date, time, place, possible motive of the commission/occurrence, how it was perpetrated and other details relative to incident.

20. Different Types of Report Investigator’s Notes – Recording Note: The data of the investigation should be recorded in a complete, accurate and legible fashion so that in the event another investigator is required to assume responsibility for the investigation, he can make intelligent use of the notebook.

21. Different Types of Report Case Referral Report – it serves as endorsement to the Prosecutors Office of the case being brought by the investigating officer before their (Prosecutor) attention for appropriate action (either for inquest or regular filing). When the particular case is already referred to the Prosecutor the investigation of the case terminates and the jurisdiction over the case already resides with the Prosecutor in-charged.

22. Different Types of Report Referral Notes – used to inscribe incidents, cases and other important events that transpire during his/her tour of duty. Coordination Report – a report which is used as a means of formal coordination to be made by the investigating agency with the police unit or military unit having operational jurisdiction over the place where a police case operation shall be conducted .

23. Different Types of Report Turn Over of Crime Scene – procedure done by first responders to the investigator/s in charge. Turn Over of the Physical Evidence – procedure done by investigator/s on case to the SOCO team. After Case Hearing Report (during trial). After Case Hearing Report (during promulgation). Case Folder – complete copy of investigative documents in a particular case. Special Report in Civilian Letter Format. Forensic request Format.

24. You can download at https://didm.pnp.gov.ph the sample format of: Spot Report Progress Report Final Report Sample format of Case Referral (Regular Filing and Inquest) Sample Format of Coordination Report Sample Format of Turn-over of Crime Scene (From First Responder to the Investigator) Sample Format of Turn-over of Crime Scene (From Investigator to SOCO Team Leader)

25. End of Presentation. Thank You!