INVITATIONS & REPLIES.pdf

Writing skill

1. INVITATIONS
AND
REPLIES

2. What is an Invitation?
❑Invitationsaregenerallyprintedcards
throughwhichweinviteourguestson
someauspiciousoccasionlikewedding,
birthday,weddinganniversary,house
warming,inaugurationofashop/factory
etc.
❑Invitationsareoftwotypes:
1.Formal
2.Informal

3. FORMAL INVITATION
▪FormalInvitationsareformalletters.Theycanbeprintedoncardsor
canbedraftedintheformofsocialletters.
▪FormalInvitationscanbeoftwotypes:
▪Printedinvitationcardsinvitinggueststobepresentonaparticular
occasion.Suchinvitationsdonotincludethenameoftheaddressee.
▪Formaltyped(handwritten)letteraddressedtoaVIPinvitedtopreside
overasocial,culturalandeducationalfunction.Intheseinvitationsto
VIPsthenameoftheaddresseeappearsprominently.
▪NOTE:AFormalInvitationiswrittenincardformatwhenitismeantfora
lotofinviteesbutitiswritteninaformalletterwhenitismeantforan
individual.
▪Formalinvitationsareformalandpolite,pleasantandcourteous.

4. FORMAT OF FORMAL INVITATION
Theinvitationislaidoutsothateachofthefollowingis
inaseparateline:
❑Name(s) of the host(s) issuing the invitation
❑the standard expression
request the pleasure of your company
solicit your gracious presence
cordially invite you
cordially request the honourof your presence
invite you to join
request your benign presence
seek the pleasure of your presence

5. FORMAT OF FORMAL INVITATION
❑the purpose of the invitation
( birthday/ marriage/ inauguration/ celebration of
historic day etc.)
❑day, date and time of the event
( party/ function/ program)
❑the venue of the event
( with complete address)
❑Address of the host
(write the telephone/ mobile number, just below RSVP)

6. Q:YoursisterNiveditaisgoingtomarry
Akhilesh(S/oMrs.&Mr.SMJoshi,
Nainital).YourfatherMr.K.S.Bhardwajhas
plannedtoholdtheweddingatHotelKunal,
NewDelhion25May20XXat8p.m.
WriteaformalinvitationonbehalfofMrs.
&Mr.K.S.Bhardwajinvitinggueststothe
auspiciousoccasion.Giveotherdetails.Do
notexceed50words.

8. Q:M/sShyamLal&Sonsareopeninga
newgeneralstore‘GalaxyNovelties’in
GeetanjaliEnclave,Dwarika,Delhi.The
inaugurationceremonyisfixedfor
Sunday,the19thofOctober20XXat11
a.m.
Prepareadraftofformalinvitation
letterforthepurpose.

10. Q:YouareastudentofNewtonPublic
School,Nagpur.Theschoolisholdingits
annualfunctiononSaturday,the15th
November,20XXat11a.m.TheHRD
MinisterDr.M.M.Joshihasconsentedto
bethechiefguest.
Designaninvitationcardtobesentto
theparentsandotherinvitees.Donot
exceed50words

12. FORMAT OF A LETTER (FORMAL)
APEX ORIENTATION
38 AKarol Bagh
New Delhi-110005
25 March 20XX
The Principal
ABC School
Delhi
Sub: Free CounsellingSession
Sir/Madam
ApexOrientationisaleadingnameinpostalcoachingforcompetitiveexaminations.We
regardyourschoolasoneoftheprestigiousinstitutionsofDelhi.Weshalldeemita
personalfavourifyourecommendanytwoofyourbrilliantstudentstoattendourCareer
CounsellingSessionforIIT-JEEandCBSE-PMTtobeheldon10thApril,20XX.The
participationwillbefreeofcost.
Kindlysendyourrecommendationsbythe7thApril.
RituNanda
(Director)
SENDER’S ADDRESS
DATE
RECEIVER’S ADDRESS
SUBJECT
SALUTATION
SUBSCRIPTION

13. Q:YouareSachinBansal,theHeadBoyof
SpringDalesPublicSchool,Gurgaon.Your
schoolisholdinganinter-schoolT-20cricket
championshipfrom2Oct.to8Oct.,20XX.
WriteaformalinvitationtoSh.B.S.Bedi,the
legendarycricketer,toinauguratethe
championshipon2Oct.20XXat10a.m.at
yourschoolgrounds.

14. Spring Dales Public School
Gurgaon
25 Sept 20XX
Sh. B.S. Bedi
2/27 Jorbagh
New Delhi
Subject: Inauguration of Cricket Championship
Sir
Ourschoolisholdinganinter-schoolT-20cricketchampionshipfrom2
nd
October20XXto8
th
October20XX.Alltheschoolsoftheareaarelikelytoparticipate.Yourpresenceinourmidst
willactasacatalystandinspireus.Youarerequestedtoinauguratethechampionshipon2
nd
Oct.ober20XXat10a.m.inourschoolgrounds.
Kindlyconfirmyouravailabilityby30Sept.
Yours sincerely
SachinBansal
(Head Boy)

15. PRACTICE
Q:Yourschool,St.ThomasPublicSchool,Meerut,is
organisinganinterschoolone-actplaycompetition.Draftan
invitationtofamousplaywrightVijayKumartoactasoneof
thejudges.
Q:M/sSpicandSpanareopeninganewshowroomofspace
savingfurnitureatNehruPlace,NewDelhi.Theinauguration
istobeheldonSunday,the23rdNovember,20XXat9.00a.m.
Writeaformalletterontheirbehalfinvitingtheirfriendsand
relativestothefunction.
Q:OnbehalfofMrs.&Mr.V.KMehra.Draftaprintedinvitation
cardforthemarriageoftheirdaughterPrabhawithMayank(
S/OMrs.&Mr.L.KDhigraofFaridabad).Giveotherdetails
suchasdate,timeandVenue.WordLimit-50words)

16. INFORMAL INVITATION
Informalinvitationsfollowthepatternofordinarypersonalletters.These
lettersarewrittentorelatives,friendsandacquaintances.
▪Theselettersarefirst/secondpersonpresentations.
▪Personalfeelingsandemotionsfindanexpression.
▪Thewriter’saddressisgivenintheusualplace.
▪Thesalutationisusually“Dear’plus“Name’.
▪Thedateofwritingisgiven,buttheyearisgenerallyomitted.
▪Thestyleandtonearerelaxedandinformal.
▪Differenttensesareusedasthesensedemands.
▪Thecomplimentarycloseis:Yourssincerely’.

17. Q:SmithMenonhascomeoutsuccessfulin
theMedicalEntranceExamination.Hehas
decidedtothrowapartytohisfriendsto
celebratethisoccasion.
Draftaninformalinvitationgivingdetailsof
venue,timeanddate.Donotexceed50words.

18. H-45, Shantiniketan
New Delhi
25 June 201X
Dear friend
IhavethepleasuretoinformyouthatIhavearrangeda
smallget-togetheratmyresidenceonSunday,25thJune,
201Xat05.00p.m.tocelebratemyselectionintheMedical
EntranceExamination.
Pleasejoinusandenjoythecompanyofmyfamily
members.
Yours lovingly
Smith Menon

19. Q:YouareLeenaSen.Theweddingofyour
eldersisterReenaSenisgoingtobeheldon
the15thMay,20XXatHotelLakeView,
Udaipur.
Writeoutaninformalinvitationtoyour
friendVinnierequestinghertoattendthe
function.

20. 4357, VasantKunj
Raj Nagar
1 May 20XX
Dear Vinnie
Youwillbepleasedtoknowthattheweddingofmyeldersister
ReenaSenisgoingtobeheldonthe15thMay,20XXatHotel
LakeView,Udaipur.Thewholefamilywillmovethereinthe
morning.Iinviteyoutojoinusatlunchinthehotelonthe
15th.Theweddingceremonywilltakeplaceat8intheevening.
Idohopeyouwilljoinusontheauspiciousoccasion.
Yours sincerely
Leena

21. Q:YouareAnkitVerma.YourfriendfromMalaysiaisstaying
inthehostel.InvitehimtojoinDiwaliCelebrationswithyou
atyourresidence.
Q:YouareRashmi/Resham.YouclearedtheIELTS
examination.Thefamilyiselatedatyourachievementand
yourparentsdecidetohaveagettogetherforallyour
friends.Draftaninformalinvitationforthegettogether.
Q:YouareRukmini/RajaofR-201,FortRoad,Chennai.You
havejustpurchasedanewhouse.Youdecidetohavea
house-warmingceremonyandinviteyourcousinBalaji.
Writetheinvitationin50wordsgivingallnecessarydetails.

22. WRITING REPLIES
(FORMAL AND INFORMAL)
OR
RESPONDING TO INVITATIONS

23. FORMAL REPLIES
▪Aformalreplyisusuallyveryshort.
▪Itisbriefandtothepoint.
▪Thequalityofagoodreplyismustalwaysbepleasant.
▪Evenwhiledecliningtheinvitationorexpressinginabilitytoattend
onemustbepoliteandcourteous.
▪Formalrepliesdemandaformaltoneandtreatment.
▪Thereisnoroomforunnecessarydetailsorsuperfluousmatterin
them.

24. Main characteristics
Formal Replies
▪Acknowledge the invitation.
▪Express thanks in third person.
▪Mention acceptance/regret.
▪Specify the reason for refusal.
▪Be brief and specific.
▪Be formal in tone and treatment.

25. Q:Writeaformalreplyto
Mrs.and Mr.Chawla
acceptingtheinvitationto
attendthebirthdayoftheir
son.

26. 12December20XX
Mrs.andMr.ManjitRathorethankMrs.
andMr.Chawalaforinvitingthemon
theoccasionofthe5thbirthdayoftheir
son,RahulonMonday,28thDecember,
20XXatKonarkHotelandinformthem
thattheywillbegladtoattendthe
function.

27. Q:WriteaformalreplytoMrs.
andMr.Chawlaregrettingyour
inabilitytoattendthebirthday
functionoftheirsonduetoa
priorengagement.
REFUSAL

28. 12December20XX
Mrs.andMr.M.N.MalviyathankMrs.
andMr.Chawalaforinvitingthemon
theoccasionofthe5thbirthdayoftheir
son,RahulonMonday,28thDecember,
20XXatKonarkHotel.Theyregretthat
theywillnotbeabletoattendthe
functionduetoapriorengagement .

29. INFORMAL REPLIES
❖Acknowledgetheinvitationinfirstperson.
❖Usesecondpersonforthesenderofinvitation.
❖Mentionacceptance/regret
❖Specifythereasonincaseofrefusal.
❖Usewarmandsimplelanguage.
*Donotexceedthewordlimit(usually50).

30. Q:YouareOsheenMalhotraof12-A,R.K.Puram,
NewDelhi.Youhavebeeninvitedbytheprincipal
ofSt.JosephPublicSchool,LajpatNagar,New
DelhitoactasoneofthejudgesatadebateContest
tobeheldon15March20XX.
WriteaninformalreplytothePrincipalaccepting
theinvitation.

31. 12-A,R.K.Puram
NewDelhi
10March20XX
Madam
Ireallyfeelagreathonouronbeinginvitedtoactoneof
thejudgesatadebatecontesttobeheldon15thMarch
20XXinyourschool.
Iconfirmmypresenceattheprogrammeandsendmy
goodwishesforitssuccess.
Yourstruly
OsheenMalhotra

32. Q:Youhavebeeninvitedtoyourfriend’s
birthdayparty.Sinceyouaregoingto
Jaipuronaschooltrip,respondtothe
invitationexpressingyourregret.

33. 10/2,LalBahadurColony
YamunaNagar
18June20XX
DearNikhil
Manythanksforinvitingmetoyourbirthdaypartyon24June
20XXatyourresidence.ButIregretthatIwon’tbeableto
attendyourpartyasIamgoingtoJaipuronaschooltrip.I
sendmygoodwishesforyourbirthdayandlookforwardto
meetingyousomeothertime.
Yourssincerely
Sanjay

34. PRACTICE
QUESTIONS
INFORMAL REPLY

35. Q:YouwereinvitedbythelocalunitofBoogieWoogie,atalent
searchorganisation,tomakeaselectionofthelocalteamsfor
participationinthezonalcompetitionandperformanceatthe
nationallevel.Butyouarenotinapositiontodosobecauseyou
havemetwithanaccident.Writealettertotheconvenerregretting
yourinabilitytohonourtherequestexplainingtohimyourposition.
YouareArun/ArunaJoglekar.
Q:YouareArun/Aruna.Youhavebeeninvitedtoattendthewedding
ofyourfriend’ssisterduringsummervacation.Respondtothe
invitationacceptingtheinvitation.
Q:Draftaformalreplyonbehalfoftheleaderofoppositioninthe
LokSabhaacceptingtheinvitationoftheStudents’Forum,ABC
SchoolNoida,toinauguratetheirMock-Parliament.