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ITProjectManagementITProjectManagement
Prof. Muhammad Noman
MSCS

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Course Content
Introduction to Project Management
01
The Project Management and Information Technology Context.
02
The Project Management Process Groups
03
Project Integration Management
04
Project Scope Management
06
Project Time Management
07
Project Cost Management
08

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Course Content
Project Quality Management
09
Project Human Resource Management
10
Project Communications Management
11
Project Risk Management
12
Project Procurement Management
13
Project Management Tools.
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Introduction to Project
Management
01
Management
Lecture 01

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What is Management?
Basically, the management involves the
following activities:
Planning-deciding what is to be done
Organizing-making arrangements
Staffing-selecting the right people for the job
Directing-giving instructions
Monitoring-checking on progress
Controlling-taking action to remedy hold-ups
Innovating-coming up with new solutions
Representing-liaising with users, etc

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What is Project?
Aprojectistemporaryeffortundertakentocreateauniqueproduct,
serviceorresult.Thetemporarynatureofprojectindicatesadefinite
beginningandend.
Theendidreachedwhentheproject’sobjectiveshavebeenachieved
orwhentheprojectisterminatedbecauseitsobjectiveswillnotororwhentheprojectisterminatedbecauseitsobjectiveswillnotor
cannotbemet,ortheneedoftheprojectnolongerexists.
Or
Aprojectisaplannedactivitythatinvolvesnon–routinetasksandhas
aclearlydefinedbeginningandanend.

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Project Characteristics
Specific Objective: A project clearly defines objectives, on
achievement of which a project succeeds. Objectives are the
deliverables of a project and the end results. Objectives are
predetermined and outputs are measurable.
Temporary (Life Span):A project cannot continue endlessly. It is a Temporary (Life Span):A project cannot continue endlessly. It is a
temporary endeavor. It has beginning and end from its birth to death. It
passes through various stages i.e. formulation, planning, design,
construction, operation and termination.
Non-routine and Non-repetitive:A project is non routine and non-
repetitive in nature.

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Project Characteristics
Constraints:A project operates within constraints of time, cost and
quality.
Uniqueness:No two projects are exactly similar. There are complex
set of activities involved within a project which doesn’t go with some
other case.other case.
Flexibility:A project operates in a dynamic environment, so project
needs flexibility to provide rapid response to changing environment.
Risks and changes are inevitable and project needs to address these
issues for which a project needs to be flexible.

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Project Characteristics
Resource Integration: Every project uses resources such as man,
machine, money and minutes. So, integration of these resources is
necessary for efficient use of these resources.
Team Work:A project normally consists of diversified personnel
specialized in their respective area. They work from a various discipline specialized in their respective area. They work from a various discipline
so the coordination among them is called team work. A manager leads
the team to accomplish the goal of the project.
Planning and Control:each project has an effective planning and
control system in order to efficient and effective completion of the
project.

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Project Characteristics
Contracting and Subcontracting:Most projects are contract based.
Complexity of a project increases the need of contracting and
subcontracting. Contract may be of various types such as, lump-sum
contract, unit price contract, negotiated cost plus fixed fee contract and
turnkey contract.
Beneficiaries:The ultimate users of the project are the project
beneficiaries. Each project has certain community of beneficiaries who
are directly associated with the project outputs.

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IT Projects
Nature of Failed Projects
Complex & Technology Driven
Ambiguous and Have Poor Change Management
Lack of Experts Involvement
Nature of Successful ProjectsNature of Successful Projects
Small Scale, Well defined Objectives, Modular
Better Infrastructure and Management Support, Better Tools,
Methodology
Proper Testing and QA

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Challenges in IT Projects
Communication
Staff Turnover
Information Security and Privacy
VisibilityVisibility
Political & Cultural Risks
Environmental & Infrastructural Risks
Connectivity Problems
Regulatory Requirements

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Examples of Software Project:
Developinganewproductorservice.
Effectingachangeinstructure,staffing,orstyleofanorganization.
Designinganewtransportationvehicle.
Developingoracquiringanewormodifiedinformationsystem.Developingoracquiringanewormodifiedinformationsystem.
Constructingabuildingorfacility.
Runningacampaignforpoliticaloffice.
Implementinganewbusinessprocedureorprocess

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What is project Management?
Projectmanagementisapplicationofknowledge,skills,tools,and
techniquestoprojectactivitiestomeettheprojectrequirements.
Successfulprojectmanagementcanbedefinedashavingachieved
theprojectobjectiveswithintimeandcostatthedesiredlevelof
performanceandtechnologywhileutilizingtheassignedresources
effectivelyandefficientlyeffectivelyandefficiently
Projectmanagementprocessesfallintofivegroups:
1.Initiating
2.Planning
3.Executing
4.MonitoringandControlling
5.Closing

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What is project Management?
Projectmanagementknowledgedrawsontenareas:
1.Integration
2.Scope
3.Time
6.Procurement
7.Humanresources
8.Communications
4.Cost
5.Quality
9.Riskmanagement
10.Stakeholdermanagement
Allmanagementisconcernedwiththese,ofcourse.Butproject
managementbringsauniquefocusshapedbythegoals,resources
andscheduleofeachproject.Thevalueofthatfocusisprovedbythe
rapid,worldwidegrowthofprojectmanagement:

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Project Management -Model
Customer Focus
Time Cost
ObjectivesObjectives
Quality
Best Resource Use

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Difference between a program and a project.
A programis a large project that is made up of several smaller
projects that are dependent on each other. Since programs are so
large, they are often managed by a team of people, with projects and
tasks delegated across team member.
Projectsare generally smaller, and often come with cost, date, and Projectsare generally smaller, and often come with cost, date, and
resource constraints. Project goals are normally short term, whereas
the objectives of a program are focused on carrying out
a company mission or overarching goal.

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Project Objectives
A project without objective is unthinkable. Hence, the first step of your
project is to define your objectives.
You need to define your objectives in order to be able to
Make sure that you have identified your objective/s.Make sure that you have identified your objective/s.
Focus in the other member of the project team about what the project is
about.
Create team commitment and agreement about the project objectives.
Ensure that you involved all interested parties in achieving a successful
project output.

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What is SMART in Project Management?
SMART refers to criteria for setting goals and objectives, namely that these goals are:
Specific, Measurable, Attainable, Relevant, and Time-bound.
Therefore, when planning a project’s objectives ,each one should be:
Specific: The goal should target a specific area of improvement or answer a Specific: The goal should target a specific area of improvement or answer a
specific need.
Measurable: The goal must be quantifiable, or at least allow for measurable progress.
Attainable: The goal should be realistic, based on available resources and
existing constraints.
Relevant: The goal should align with other business objectives to be considered
worthwhile.
Time-bound: The goal must have a deadline or defined end.

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2
1
Project Life
Cycle
The Conceptualization Phase
The Project Phases Involved:
The project life cycle is critical for any
managers hoping to deliver projects
to clients successfully.
The Planning Phase
2
3
4
Project has fixed life span.
It has beginning and end points.
The phases are: The Planning Phase
The Execution Phase
The Termination Phase

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Project Life Cycle

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The Conceptualization Phase
This can also be referred to as the ‘Initiation Phase’ and is the starting point of any
project or idea. For the Conceptualization Phase to begin, a strategic need for the
project or service must be recognized by upper management.
Ask yourself the following questions during Conceptualization:
What is the problem?
Will the development of a project solve that problem?Will the development of a project solve that problem?
What are the specific goals of the project?
Do we have enough resources to create and support the project?
The Conceptualization Phase typically involves:
Creation of the statement of work (SOW).
Presenting the business case.
Creation of a business contract.

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The Planning Phase
The second phase of the project management life cycle is referred to as the Planning
Phase. Once management has given the OK to launch a project, a more formal set
of plans—outlining initial goals—is established.
Ask yourself the following questions during Planning:
What is the project purpose, vision, or mission?
Are there measurable objectives or success criteria?Are there measurable objectives or success criteria?
Do you have a high level description of the project, requirements and risks?
Can you adequately schedule and budget high level milestones?
The Planning Phase typically involves:
Determining resource availability.
Creating a project budget.
Beginning to allocate tasks to certain resources.

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The Execution Phase
This is when the actual work of the project is performed. Required materials, tools,
and resources are transformed to reach the project goals. During this
phase,performance is continually measuredto ensure the project is successful.
Ask yourself the following questions during Execution:
Are all resources being tracked?
Is the project on budget and on time?Is the project on budget and on time?
Can resource planning be optimized?
Are there major roadblocks that require change management?
The Execution Phase typically involves:
Strategic planning.
Implementation planning.

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The Termination Phase
The fourth and final phase is called Termination Phase, also referred to as Project
Closure. This phase begins once the project has been completed.
Ask yourself the following questions during Termination:
Are the project’s completion criteria met?
Is there a project closure report in progress?
Have all project artifacts been collected and archived?Have all project artifacts been collected and archived?
Has a project post-mortem been planned?
The Termination Phase typically involves:
The disbandment of the project team.
Personnel and tools are reassigned to new duties.
Resources released back to parent organization.
Project transferred to intended users.

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Thank YouThank You