IT Project Management.pptxUnderstand the importance of project schedules and good project time management

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1. IT PROJECT MANAGEMENT

2. Learning Outcomes

3. Project Management Career Projections By 2027 , employers will need 88 million people in project related roles

4. Advantages of Project Management Improved customer relations Better internal coordination Positive impact on meeting strategic goals Better control of financial, physical, and human resources Lower costs and improved productivity Higher profit margins

5. What is a Project? A temporary discrete endeavor undertaken to create a unique product, service, or result. It is time-constrained, and often constrained by funding

6. A Project Should Have Duration Budget Scope

7. Examples of Projects

8. Project Attributes

9. Project Constraints

10. What is Project Management? Project management is “the application of knowledge, skills, tools, and techniques to project activities to meet project requirements.” Project managers work with the project sponsors, the project team, and other stakeholders to meet project goals.

11. Project Management ensures successful delivery of projects

12. Project Stakeholders These are the people involved in or affected by project activities, and include the project sponsor, project team, support staff, customers, users, suppliers, and even opponents of the project These stakeholders often have very different needs and expectations

13. Project Management Knowledge Areas

14. Project Management Tools Critical Path Analysis Project Network Diagrams

15. How To Define Project Success?

16. What Helps Projects Succeed? 1. Executive support 2. User involvement 3. Clear business objectives 4. Emotional maturity 5. Optimizing scope 6. Agile process 7. Project management expertise 8. Skilled resources 9. Execution 10. Tools and infrastructure Source: The Standish Group, “CHAOS Manifesto 2013: Think Big, Act Small” (2013)

17. Projects vs Programs

18. A program = project + project + project…

19. Program vs Portfolio A portfolio is a collection of projects and programs across an entire organization Portfolio managers are responsible for portfolios of projects or programs for one client

20. Project Portfolio Management

21. The Role of a Project Manager

22. A project Manager should have people’s skills and leadership skills

23. Project Management Profession

24. Ethics in Project Management Accept only those assignments that are consistent with your background Listen to others’ points of view Approach directly those persons with whom we have a conflict or disagreement Demonstrate transparency in your decision-making process Earnestly seek to understand the truth. Be truthful in your communications and conduct

25. Project Scope Management

26. Definition

27. Main Processes Involved in Project Scope Management Planning scope Collecting requirements Defining scope Creating the WBS Validating scope Controlling scope

28. Planning Scope Management This involves reviewing the project management plan, project charter, enterprise environmental factors, and organizational process assets

29. Scope Management Plan

30. Collecting Requirements

31. Defining Scope

32. Creating The Work Breakdown Structure A WBS is often depicted as a task-oriented tree of activities, similar to an organizational chart Image credit – workbreakdownstructure.com

33. Scope Verification

34. Scope Control Scope control involves controlling changes to the project scope

35. Project Time Management

36. What is Project Time Management? Project time management refers to the management of the time spent, and progress made, on project tasks and activities It deals with processes required to manage timely completion of the project

37. Project Cost Management The processes required to ensure that a project team completes a project within an approved budget

38. 4 Processes in Project Cost Management Planning cost management Estimating costs Determining the budget Controlling costs

39. Definition of Key Terms Cost Project Cost Project Cost Management

40. Basic Principles in Cost Management Profits Profit margin Life cycle costing Cash flow Tangible costs Intangible costs Direct costs Indirect costs Sunk costs Contingency reserves Management reserves

41. Planning Cost Management D eals with how the costs will be managed throughout the life of the project

42. Cost Estimation Project managers must take cost estimates seriously if they want to complete projects within budget constraints

43. Cost Management Plan A cost management plan is a document that describes how the organization will manage cost variances on the project A large percentage of total project costs are often labor costs, so project managers must develop and track estimates for labor

44. Earned Value Management EVM is a project performance measurement technique that integrates scope, time, and cost data

45. Agile Project Management

46. What is Agile Project Management? A gile project management relies on incremental, iterative development cycles to complete less-predictable projects Agile stands to be one of the most popular approaches to project management because of its flexibility and evolutionary nature

47. Three Factors That Makes a System Agile FLOW refers to the way work is processed by the system LEARNING refers to mechanisms in the system which allow the system to learn from past experiences, mistakes or other people, but also to uncover unknown unknowns (knowledge discovery) COLLABORATION refers to various ways how people in the system can work together to achieve a single goal

48. The Agile Manifesto

49. The Agile Manifesto Individuals and interactions over processes and tools Working software over comprehensive documentation Customer collaboration over contract negotiation Responding to change over following a plan

50. The Agile Principles Customer satisfaction by early and continuous delivery of valuable software. Welcome changing requirements, even in late development. Deliver working software frequently (weeks rather than months). Close, daily cooperation between business people and developers. Projects are built around motivated individuals, who should be trusted. Face-to-face conversation is the best form of communication (co-location).

51. The Agile Principles Working software is the primary measure of progress. Sustainable development, able to maintain a constant pace. Continuous attention to technical excellence and good design. Simplicity - the art of maximizing the amount of work not done - is essential. Best architectures, requirements, and designs emerge from self-organizing teams. Regularly, the team reflects on how to become more effective, and adjusts accordingly.

52. Advantages of Agile Project Management Quality product Customer satisfaction Shorter time to market Better control Predictability

53. Advantages of Agile Project Management Reduced risks Increased flexibility Continuous improvement Improved team morale Better estimate

54. Agile Project Management Methods Scrum Kanban Hybrid Bimodal Lean Extreme Programming

55. Ways to Use Agile Methodology Project planning Product roadmap creation Release planning Sprint planning Daily stand-ups Sprint review and retrospective