Item # 6 - SA Pediatric Society 5K Special Event

SA Pediatric Society 5K Special Event

1. CITY OF ALAMO HEIGHTS
COMMUNITY DEVELOPMENT SERVICES DEPARTMENT
CITY COUNCIL AGENDA MEMORANDUM

TO: Mayor and City Council Members

FROM: Lety Hernandez, Director of Community Development Services

SUBJECT: Consider a request of Dr. Erlinda Lopez Rodriguez and Dr. Shaylon Rettig,
representing the San Antonio Pediatric Society/Unified in Wellness, has applied
for a Special Event permit to be able to hold a 5K.

DATE: September 22, 2025

SUMMARY

The applicants, Dr. Erlinda Lopez Rodriguez and Dr. Shaylon Rettig, representing the San
Antonio Pediatric Society/Unified in Wellness, has applied for a Special Event permit to be able
to hold a 5K Run within the city limits.

The annual event is scheduled to take place on October 25, 2025 and the applicants propose use
of a city-approved route (5K Option 2). The applicant will be required to provide approval by the
AH Pool to be able to use the property the day of the event prior to issuance of a permit.

2. POLICY ANALYSIS
Chapter 16 – Streets and Sidewalks, Article VII
Section 16-150: Special events sponsored by non-Alamo Heights-based organizations using city
right-of-way.
(a) Businesses or organizations whose primary address is not located within Alamo Heights are
not eligible to hold special events (i.e., parades, races, runs, walks and other organized
activities) utilizing city right-of-way in Alamo Heights, unless the event was previously
authorized by a valid special event permit issued prior to the adoption of this section.
(b) Applications for events sponsored by non-Alamo Heights-based organizations which were
authorized before adoption of this section will be reviewed by staff based on the following
criteria to determine whether such event qualifies for another year:
*Whether the applicant is a non-profit or for-profit entity;
*The impact on the neighborhood regarding traffic, trash, parking, number of
participants, noise and other relevant factors; and
*Whether the sponsoring organization is in good standing with federal and state entity
requirements.
(c) The applicant shall follow all local, state and federal laws.
(d) The fee for the Alamo Heights Chamber of Commerce Holiday Parade shall be one hundred
dollars ($100.00) and such event shall be exempt from the limitations in [subsections] (a) and
(b) above.
(e) A report will be furnished by staff to city council about the status of non-Alamo Heights-
based events.
(f) If an eligible non-Alamo Heights-based event is refused a permit for a subsequent year, the
sponsoring entity may appeal the administrative decision to city council.

The applying organization is not based in the City of Alamo Heights and would require City
Council approval, under current regulations, prior to their event.

The proposed inaugural event would begin at 8am and end at 10am with a proposed setup of
7am. An estimated one-hundred (100) participants are expected with a crew of fifteen (15). This
will be an annual event that will include blocking of City streets, use of amplified sound (small
PA system), and distribution of food (prepacked breakfast bars and water).

The application will require review and approval by the Police, Fire, and Public Works
Departments, and the AH Pool, prior to issuance of a permit.

FISCAL IMPACT
There is no projected fiscal impact on the City.

ATTACHMENTS
Attachment A – Special Event Application



Lety Hernandez
Director


Buddy Kuhn
City Manager

3. 1
Lety Hernandez
Subject: Inquiry About Registration and Approval for 5K Event
Attachments: San Antonio Pediatric Society.pdf
From: Pulido, Paola < >
Sent: Tuesday, September 9, 2025 3:48 PM
To: Lety Hernandez <[email protected]>
Subject: Inquiry About Registration and Approval for 5K Event
Aernoon Ms. Hernandez,
Thank you for your pa?ence as the Unified and Wellness departments collaborate to finalize the applica?on for the
San Antonio Pediatric 5K Fun Run.
Regarding the op?ons you provided, our team has decided to proceed with Op?on Number Two for our event
run/walk. The 5K run is scheduled for October 25, 2025, from 6:00 AM to 11:00 AM. We will be partnering with
Athletes Guild to manage the run, an organiza?on with whom we have successfully collaborated on previous events,
pending city approval. This event marks the seventh annual itera?on of the San Antonio Pediatric 5K Fun Run.
For addi?onal informa?on, please do not hesitate to email us. Alterna?vely, you may reach Dr. Erlinda Lopez
Rodriguez, Director of Unified in Wellness at the University of the Incarnate Word, at [email protected], or Dr.
Shaylon Re?ng,Board Member of the San Antonio Pediatric Society, at [email protected].
A successful council mee?ng is an?cipated, and the event in the City of Alamo Heights will move forward.
Thank you,
Paola PulidoAttachment A

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