JANKI-FOODS-A-Proposal-for-Premium-Supply.pptx

This presentation outlines a comprehensive business proposal developed by Janki Foods, led by Smit Patel, for establishing a premium food supply partnership with ITC Hotels. The proposal details our strategic approach to providing high-quality, sustainable, and reliable food products through an integrated supply chain model.
The slides cover all essential aspects of the partnership, including:
Executive summary and partnership objectives
Complete scope of food supply services (fresh produce, dairy, frozen, and packaged foods)
Strategic methodology and phased implementation plan
Transparent budget and pricing structure
Detailed risk assessment and mitigation framework
Key stakeholders and measurable outcomes
Terms, governance, and agreement policies
Our goal is to build a long-term, value-driven relationship that enhances ITC Hotels’ culinary excellence through quality assurance, operational efficiency, and sustainable sourcing.

1. JANKI FOODS: A Proposal for Premium Supply Partnership Prepared for ITC Hotels Leadership By: Smit Patel(23BIT160), Janki Foods | Date: August 2025 Contact: [email protected] | [phone]

2. Executive Summary: Partnering for Culinary Excellence Janki Foods, a leading premium food supplier, proposes a strategic partnership to manage and elevate the entire food supply chain for ITC Hotels. Our proven track record guarantees reliability and uncompromising quality, essential for a world-class hospitality brand. High-Quality Expertise Specialised in sourcing, processing, and delivering only high-quality food products. Certified Compliance Operations governed by ISO 22000 and HACCP certified facilities, ensuring food safety. Exceptional Reliability Maintaining a stellar 99.8% on-time delivery record across all logistics operations. Trusted Industry Leader A trusted partner to over 500 hotels, collectively supporting the preparation of more than 10 million meals annually.

3. Core Objectives of the Proposed Partnership Primary Goals: Quality, Efficiency, and Consistency 1 Ensure top-quality food supplies that consistently meet and exceed ITC Hotels' exacting culinary and brand standards. 2 Optimise the supply chain to significantly reduce procurement overheads and administrative complexity for the hotel group. 3 Deliver cost-effective solutions through efficient sourcing, without compromising on product quality or safety standards. 4 Establish a reliable and consistent supply network across all locations, mitigating risks associated with stockouts and delays. Secondary Objectives: Growth and Innovation Actively promote and integrate sustainability and innovation practices in the food supply chain. Build a resilient, long-term, and scalable partnership that grows alongside ITC Hotels.

4. Comprehensive Scope of Supply and Services Janki Foods will provide full food supply coverage, integrating seamlessly across all ITC Hotel locations, ensuring a unified standard of quality. Fresh Produce & Vegetables Daily sourcing of seasonal, locally and internationally sourced produce, maintaining optimal freshness and handling protocols. Dairy & Frozen Products A complete range of premium dairy items, including artisanal cheeses, alongside a robust offering of quality frozen goods. Processed & Packaged Foods Secure and reliable supply of branded and essential processed and packaged items required for daily kitchen operations. Integrated Service Offerings Logistics: Multi-location delivery with real-time inventory management integration. Quality Assurance: Mandatory, stringent quality inspection at multiple checkpoints, including emergency supply provisions. Collaboration: Structured monthly performance reviews and proactive support for menu planning and new product integration.

5. Methodology and Strategic Implementation Our strategy is built on four pillars, guaranteeing a structured approach from farm to kitchen, powered by technology and rigorous quality control. Source Ethical, certified, and quality-vetted suppliers globally. Process HACCP-based preparation and packaging in modern, hygienic facilities. Deliver Controlled-temperature logistics with real-time tracking. Support 24/7 client service and continuous performance monitoring. Implementation follows a three-phase approach: Phase 1: Assessment & Integration: Detailed analysis of existing ITC procurement systems and seamless integration planning. Phase 2: Implementation & Optimization: Rollout of quality control systems, technology integration, and initial pilot testing. Phase 3: Full Operations & Growth: Complete operational handover, establishing continuous monitoring, and exploring scalable growth opportunities.

6. Phased Timeline and Key Milestones A structured, six-month rollout ensures minimal disruption and maximum efficiency, moving from contractual finalisation to full operational status. Week 1–2 Contract Finalisation and Documentation: Legal review, signing of agreement, and resource allocation. Week 3–4 System Integration and Training: IT setup, inventory software integration, and staff training for both Janki Foods and ITC personnel. Month 2 Pilot Implementation: Launching supply services in selected flagship properties to test efficiency and refine processes. Month 3 Gradual Rollout (50%): Scaling up to cover 50% of ITC Hotels properties based on successful pilot results. Month 4 Full Implementation: Supply chain fully operational across all ITC Hotel locations as per agreed scope. Month 6 Performance Review & Optimisation: Comprehensive review of KPIs, cost savings, and final process fine-tuning.

7. Transparent Financial Structure and Estimates We offer a competitive, transparent pricing model designed to deliver significant value through efficiency and volume discounts. Estimated Monthly Value Average expected monthly expenditure for all covered categories (approximate). Volume Discount Offered Strategic discount based on the expected large-scale volume commitment from ITC Hotels. Standard Payment Terms Standard payment cycle with an additional 2% discount for early payment (within 15 days). Breakdown of Estimated Monthly Cost (in Lakhs) Fresh Produce (₹8–10L) Dairy & Frozen (₹6–7.5L) Processed Foods (₹9–12L) Logistics & Quality Assurance (₹2–3L) Pricing is fully transparent, includes a controlled 8–12% margin for Janki Foods, and contains no hidden charges or fees.

8. Proactive Risk Assessment and Mitigation Identifying potential challenges and establishing clear mitigation strategies is core to ensuring uninterrupted, high-quality supply operations. Supply Chain Disruption (e.g., weather, logistics) Medium Implemented a robust, geographically dispersed multi-supplier and logistics partner network to ensure redundancy. Product Quality Issues Low Three-stage quality checks: at source, upon receipt, and prior to dispatch. Rigorous third-party testing and audits. Commodity Price Fluctuations Medium Utilising flexible pricing models, futures contracts, and strategic inventory hedging for essential commodities. Regulatory/Compliance Changes Low Dedicated in-house compliance team for continuous monitoring of national and international food safety regulations (FSSAI, HACCP). Commitment includes 24/7 operational monitoring, comprehensive contingency planning, and full insurance coverage for all goods in transit.

9. Stakeholders and Measurable Outcomes The partnership is a joint effort designed to deliver quantifiable benefits across procurement and F&B operations for ITC Hotels. Key Stakeholder Teams Janki Foods Teams: Dedicated units spanning Operations, Quality Assurance (QA), Logistics, and Customer Service, ensuring end-to-end management. ITC Hotels Teams: Key partners will be Procurement, Food & Beverage (F&B) leadership, Finance, and individual Property Managers. Quantifiable Expected Outcomes Cost Reduction Projected savings on total food procurement expenditure. Delivery Success Rate Targeted on-time and in-full delivery performance metric. Procurement Time Savings Reduction in administrative and sourcing effort required from ITC staff. Inventory Efficiency Improvement in stock rotation, freshness, and waste reduction.

10. Contract Terms and Governance Framework A clear governance framework establishes the basis for a successful, long-term working relationship based on mutual trust and defined parameters. Contract Duration Initial term of 3 years, with provision for automatic renewal subject to mutual satisfaction and performance review. Service Level Agreements (SLAs) Strict SLAs covering timely delivery, certified quality compliance (HACCP/ISO), and mandatory 24/7 operational support. Insurance & Coverage Comprehensive coverage for product liability, transit incidents, and business continuity insurance to protect both parties. Dispute Resolution Tiered approach: Formal Negotiation, mandatory Mediation, followed by binding Arbitration, specifically within the jurisdiction of Gujarat. Termination Clause: Requires a standard 90-day written notice period for no-fault termination, or immediate termination upon material breach of contract.