joet presentation about institutional planning.docx

Institutional planning

1. NAME: NATUHWERA JOET
REG.NO: 25/BSU/MEMPA/3596
PROGRAM: MEMPA
COURSE UNIT: THEORIES AND PRACTICES OF EDUCATIONAL PLANNING.
COURSE CODE:5115
SEMESTER: 2
YEAR OF STUDY: 1
EMAIL: [email protected]
TEL. NO: 0787070243
WHAT IS INSTITUTIONAL PLANNING?
Planning refers to the systematic process of looking forward to the future, setting
goals and determining the best means of achieving the goals efficiently and
productively.
Oxford dictionary defines institution as “ an organization founded for a religious,
educational, or professional purpose.
In other words, institution is an organization or establishment founded for specific
purpose such as school, hospital, church or company.
Institutional planning therefore refers to a strategic process where institutions
develop a comprehensive plan to guide their operations, resource allocation and
overall direction.
Institutional planning is a process that help institutions chart their course for the
future. It’s not merely about managing the current state of affairs but about
designing a roadmap for improvement and growth.
HOW TO DEVELOP AN INSTITUTIONAL PLAN?
Here are the key steps to follow when making an institutional plan.

2. 1.Surveying school needs.
The first step in making an institutional plan is understanding the specific
needs of the school. This includes not only the academic needs of the
students but also the resources required, the challenges faced by teachers
and expectations of parents and the community. Surveying the needs means
taking a comprehensive look at every aspect of the school. From
infrastructure to curriculum, from student support services to
extracurricular activities.
This can be done by gathering data from stakeholders; teachers, students,
parents and even local community members. once the data is collected, it is
important to analyze the findings to determine the most critical areas of the
need. This step helps to ensure that the institutional plan addresses the root
cause of any problems rather than just the symptoms.
2.Assessing resources.
Every school has a unique set of resources including human resources,
physical resources and financial resources. In this step available resources
are assessed and how effectively are they being used. This assessment helps
in identifying resource gaps and areas where additional investment is
needed. For example, if the school has a strong team of teachers but lacks
modern technology in classroom, the institutional plan might prioritize
acquiring new devices or implementing an online learning platform.
On the other hand, if the school is under resourced in terms of teaching
staff, the plan May focus on professional development for teachers or hiring
new staff.
3.Setting objectives:
Once the needs and resources are clearly understood , it's time to set clear,
measurable objectives. Objective should be specific, achievable, relevant and
time bound. What do we often refer to as SMART goals. Setting these
objectives, allows the school to focus its efforts on the most important areas
of improvement.
These objectives should align with the broader vision of the school and
should be communicated clearly to all stakeholders. This increases a sense
of ownership and ensures that everyone from administrators to teachers is
working towards the same goals.

3. 4. Review and Plan:
The cycle begins with a situation review and the creation of the institutional
plan, which includes setting objectives, defining performance criteria, and
outlining how to achieve these objectives. 
5. Implementation:
This is the phase where the plans are put into action. This involves: 
Developing the Implementation Plan: Creating a detailed plan that outlines
specific, concrete actions, tasks, and steps to achieve the strategic goals. 
Assigning Responsibilities: Delegating tasks to specific individuals or groups
within the institution. 
Allocating Resources: Securing the necessary time, money, and personnel for the
implementation. 
Establishing Monitoring Systems: Setting up tracking sheets to monitor progress
and ensure the implementation stays on schedule. 
Evaluation:
After implementation, the outcomes are evaluated to assess success and inform
the next cycle of planning. 
Key Aspects of Implementation
Action-Oriented:
It's where the actual work happens to turn visions and plans into reality. 
Resource-Driven:
It requires the proper allocation and coordination of organizational structures,
resources, and control systems. 
Performance-Focused:
The process involves developing and using performance measures to track
progress toward strategic objectives. 
6. Monitoring an evaluation.

4. Continuous Assessment:
Monitoring involves regular checking of the plan. Are the objectives being met on
time? Are the resources is being used effectively? These questions needed to be
answered at regular intervals. Monitoring can be done through school reports,
regular meetings with teachers and the administrators, and collecting data on
students performance.
Evaluation on the other hand assesses whether the outcomes of the plan meet
expectations. This involves looking at whether the school is achieving its set
objectives and whether the overall mission of the school is being fulfilled.
Evaluation does not look at success but highlights areas of improvement. It helps
answer important questions like what worked well? what could be improved? were
there any unforeseen challenges? The result of this evaluation should guide the
next cycle of planning creating a loop of continuous improvement.
Feedback from stakeholders.
Another key part of monitoring and evaluation is gathering feedback from
stakeholders. Teachers, students, parents and community members should have a
say in the evaluation process. This feedback can help identify areas that may have
been overlooked or misunderstood and provide new insights into how the plan is
affecting the school community.
Why do we plan at institutional level of educational planning?
Visionary growth. Institutional planning helps institutions look beyond
their current position and create a vision for the future, Since it involves
setting long-term goals.
 Efficiency of resource allocation. It ensures that resources i.e. financial,
human and infrastructure are allocated in a way that maximizes their
impact. By making informed decisions, institutions can avoid an
unnecessary waste and focus on areas that will lead to improvement.
Quality enhancement. Institutional planning is designed to evaluate the
quality of education. This involves assessing the curriculum, teaching
methods, facilities and learning outcomes and continuously refining them to
meet the highest standards.

5. Stakeholder involvement. A robust plan involves input from various
stakeholders, teachers, students, parents and local communities. By
including everyone, institutions can ensure that their plans are well rounded
and meet the diverse needs of those they serve.
 Improved educational outcomes. By systematically addressing the key
areas of curriculum, teaching and student support, institutional planning
directly contributes to better student performance and overall educational
outcomes.
Curriculum management . Institutional planning helps in designing,
developing and implementing the curriculum to meet educational standards
in line with national policies and address the specific needs of students and
the community.
Institutional strategy. Planning for effective delivery of learning content in
the classroom including teaching activities and how technology will be used.
Students learning outcomes. Institutional planning helps to define clear,
measurable learning objectives for students and assessing their
achievement through data collection and analysis.
Support for diverse learners. Institutional planning helps in addressing the
needs of all students including remedial instructions for slow Learners and
special provisions for gifted learners.
Resource management and administration. Effective institutional
planning ensures optimal use of resources which is critical for the
institution’s long-term stability.
Financial planning and budgeting. Institutional plan helps in allocating
funds for salaries, infrastructure, learning materials and extracurricular
activities while exploring innovative funding sources like grants and
sponsorship.
Material and infrastructure planning. Ensuring proper utilization and
maintenance of physical facilities, equipment, libraries and technology.
Administrative processes. Defining procedures for student registration,
transfers and maintenance of student Records.

6. PREPARED BY :
NATUHWERA JOET
0787070243