Lecture-6-Bidding-Conctractual-and-Technical-Info.pptx

Bidding contractual

1. Bidding, Contractual and Technical Information Engr. Ma. Gracia Antoinette T. Ley-Lorenzo, CE, RMP, MEng CE CE 12 Construction Methods and Project Management

2. CONSTRUCTION PROJECT MANAGEMENT CONSTRUCTION INDUSTRY SCOPE MANAGEMENT HUMAN RESOURCES MANAGEMENT QUALITY MANAGEMENT SAFETY AND RISK MANAGEMENT FINANCIAL MANAGEMENT TIME MANAGEMENT COST MANAGEMENT PROCUREMENT MANAGEMENT

3. Bidding Process 3

4. Qualification of Bidders Pre-qualification documents: Information about the firm Owners Organization chart Company background General office location Business licenses Business permits SEC/DTI registration documents BIR registration Contractors license SSS/ Pagibig registration

5. Qualification of Bidders Pre-qualification documents: Technical capabilities Years of experience List of projects completed List of technical personnel List of equipment Experience in related projects Financial capabilities Financial Statements Balance sheet and Income statements List of accredited suppliers with credit lines Bank references with credit lines

6. Bidding Information The bid documents are sent out with the drawings and specifications to the qualified bidders. This section of the documents contains: Invitation to Bid Instruction to Bidders Bid Forms

7. Bidding Information Invitation to Bid The invitation to bid is a request for pricing. The owner usually prepares it with the assistance of the designer or construction manager. It contains: 1. The type of project. 2. The size of project

8. Bidding Information Invitation to Bid 3. Location of the project 4. Bid due date 5. Start and completion dates 6. Bonds 7. Document location 8. Legal requirements

9. Bidding Information Instruction to the Bidders The instruction to bidders are usually bound in the specification. Although they may repeat some of the information in the invitation to bid or on the bid form, the instruction are mostly concerned with the following:

10. Bidding Information Instruction to the Bidders 1. Bid due date 2. Instruction about filling our the form 3. Places to indicated fees for additional work 4. Unit Prices 5. Location to deliver the bid 6. Method of awarding contracts 7. Expected dates of award and start of project

11. Bidding Information Bid Form The bid form is the document on which the bidder submits the price. The form is usually prepared by the designer, with blanks left to be filled out by the bidder. This makes the bids more easily comparable.

12. Bidding Information Bid Form Items may include some or all of the following: Name of contractor Price both in numbers and in words Price breakdown for major trades, which can guide progress payments Amount of bonds Fees for additional work

13. Bidding Information Bid Form 6. Unit prices if quantities are unclear 7. Key subcontractors 8. Legal status: (Single proprieor . Corporation or partnership) 9. Signature of authorized representative of the firm, title and date

14. Contractual Information The contract issued with the construction documents goes to the firm that will perform the work. This includes: Agreement General Conditions Special Conditions Sample of Bonds Insurance requirements

15. Contractual Information Agreement Identification of the parties Description of the project and the work Date of start Date of substantial completion Liquidated damages The contract sum Progress payments Interest rate Retainage

16. Contractual Information General Conditions The purpose of the general conditions is to establish he legal responsibilities, obligations, authority, and rights of all parties involved in the project.

17. Contractual Information Special Conditions The special conditions are sometimes called supplementary conditions or special provisions of the contract. They are intended to supplement the general conditions and are project-specific. Special conditions include additional owner requirements such as provisions for prevailing wages and additional insurance requirements

18. Contractual Information Bonds If the contractor fails to perform in accordance with the contract, a bond will protect the owner. There are four types of bonds commonly required in construction: Bid bonds Performance bonds Payment bond Guarantee bond

19. Contractual Information Bid Bonds These are furnished with the bids and basically guarantee that the contractor will enter into a contract with the owner for the price of the bid. Performance bonds These guarantee that the contractor will perform the contract with the terms of the agreement. If the contractor goes bankrupt or otherwise cannot complete the work, the bonding company becomes liable for it.

20. Contractual Information Payment Bonds Also called labor and material bonds, these assure the contractor will pay all bills, thus leaving the owner unharmed by claims and liens. Guarantee bonds These guarantee that the contractor will guarantee the quality of work completed within a period of one year prior to release of retention money to the contractor.

21. Contractual Information Insurances To be purchased by the contractor as required by the contract to protect the contractor against risks during the construction period. Types of insurances: Workers’ compensation Comprehensive liability Contractor’s All Risk (CAR)

22. Contractual Information Workers’ compensation This insurance covers disability and meducal treatments for injuries resulting from accidents that occur during the construction employment Comprehensive liability This provides protection from third-party claims. It covers injury to non-workers at the site, damage caused by construction vehicles, damage caused by sub-contractors.

23. Contractual Information Contractors’ All Risks (CAR) This is essentially property insurance for the building while it is under the control of the contractor. It covers losses resulting from fire, smoke, water, explosions, vandalism, and theft.

24. Technical Information The technical information is resented in two formats: drawings and specifications . These two different formats (one graphic and one narrative) do not exist independently but as a unit.

25. Technical Information

26. Technical Information Technical Specifications The technical specifications are written descriptions of the quality of the project. They detail the materials, equipment, and workmanship to be incorporated into the project Types of Specifications: Design specifications Performance specifications Proprietary specifications Open specifications

27. Technical Information Design Specifications These are also known as descriptive specifications. They are detailed descriptions of materials, workmanship, installation, and erection procedures. The contractor’s obligation is to follow the instructions as laid out in the specifications

28. Technical Information Performance Specifications These lay out the expected results of the work and leave the methods to the contractor. Performance may be expressed in terms of: Operational capacity Functional qualities Appearance Finish Color, texture, structural tolerance

29. Master Format Specifications