Lecture slide on Dilapidation_QTS 502 Measurement of Alteration & Maint Works.pdf

Lecture note on Dilapidation for construction students

1. QTS 502 SLIDES
ON
DILAPIDATION IN THE CONTEXT OF
MEASUREMENT OF ALTERATIONS AND
MAINTENANCE WORKS .
July, 2024.

2. Introduction to Dilapidation
Definition:
Dilapidationreferstothestateofdisrepairordeteriorationofa
buildingorpartofabuildingcausedbyneglectormisuse.It
typicallyinvolvesthephysicalconditionofthepropertyandthe
necessaryrepairstorestoreittoanacceptablestandard.
RelevanceinConstructionandPropertyManagement:
Ensuresbuildingsaremaintainedtopreventlegaldisputes.
Essentialforleaseagreements,wheretenantsmustreturn
propertiesinaspecifiedcondition.
Helpsinpreservingthestructuralintegrityandaestheticvalueof
buildings. 2

3. Theoretical Considerations of Dilapidation
Legal Framework:
Understanding the legal context is crucial. Lease agreements often include
clauses that specify the tenant's responsibility for repairs and
maintenance. Key legal terms include:
Full Repair and Insurance (FRI) Leases: The tenant is responsible for all
repairs and insuring the property. Tenant Repairing Obligations: Specifies
the extent of repairs and maintenance required from the tenant.
Building Standards:
Dilapidation assessments must consider national and local building
codes and standards, ensuring that repairs meet current regulatory
requirements.
Property Condition Assessment:
Evaluating the current condition involves identifying and
documenting defects, understanding their causes, and determining the
necessary remedial actions.
3

4. Principles of Measuring Dilapidation
SystematicApproach:
∞Amethodicalprocessensurescomprehensiveassessment.This
includesdetailedinspectionsandconsistentdocumentation.
AccuracyandDetail:
∞Precisemeasurementsandthoroughdocumentationareessentialfor
accuratedilapidationschedules.Thisensuresthatalldefectsare
identifiedandappropriatelyaddressed.
UseofStandardForms:
∞Usingstandardizedformsandtemplateshelpsmaintainconsistency
inreportingfindings.Thisincludesrecordingtheconditionof
differentelementsandspecifyingrequiredaction
4

5. Procedure for Conducting a Dilapidation Survey
•Pre-SurveyPreparation:
•Reviewleaseagreementsandpreviousmaintenancerecordstounderstand
obligationsandhistoricalissues.
•Gathernecessarytoolsandequipmentsuchascameras,measuringtapes,
andmoisturemeters.
•On-SiteInspection:
•Conductadetailedvisualinspectionoftheproperty,coveringallareas
includingstructuralelements,finishes,andservices.
•Identifyanddocumentalldefects,notingtheirlocation,severity,and
potentialcauses.
•Takephotographsandmeasurementstosupportfindings.
•Post-SurveyAnalysis:
•Analyzecollecteddatatodeterminetheextentofdilapidation.
•Prioritizerepairsbasedonurgencyandimpact,ensuringthatcritical
issuesareaddressedfirst.
5

6. Components of a Dilapidation Schedule
HeaderInformation:
∞Includespropertydetails,surveydate,surveyor'sname,andotherrelevant
information.
DetailedConditionReports:
∞Room-by-roomorsection-by-sectionconditionreports.
∞Descriptionofdefects,theirlocation,andseverity.
RecommendedActions:
∞Specificrecommendationsforrepairsormaintenanceactionsrequiredto
restoretheproperty.
CostEstimates:
∞Estimatedcostsforeachrecommendedaction,includinglaborand
materials,toprovideacomprehensivefinancialoverview.
6

7. Practical Considerations in Dilapidation Surveys
•CommonIssuesandDefects:
∞StructuralIssues:Cracks,subsidence,structuralmovement.
∞BuildingEnvelope:Roofleaks,dampness,defectivewindowsanddoors.
∞InternalElements:Flooring,walls,ceilings,fixtures,andfittings
showingsignsofwearandtear.
∞Services:Issueswithplumbing,electricalsystems,andHVAC(heating,
ventilation,andairconditioning).
•HealthandSafety:
∞Identifyinghazardsduringtheinspection,suchasasbestos,mold,and
unsafestructuralelements.
∞Ensuringsafetyprotocolsarefollowedtoprotectsurveyorsand
occupants.
7

8. Case Studies and Examples
•Example1:OfficeBuilding
∞InspectionFindings:Crackedwalls,leakingroof,outdated
electricalsystem.
∞RecommendedActions:Repaircracks,replacerooftiles,update
electricalwiring.
∞CostImplicationsandTimeline:Detailedcostestimateand
proposedscheduleforcompletingrepairs.
•Example2:ResidentialProperty
∞ConditionReport:Damppatches,wornflooring,faulty
plumbing.
∞TenantResponsibilities:Asspecifiedintheleaseagreement.
∞LegalImplications:Potentialdisputesifrepairsarenotaddressed
beforeleasetermination.
8

9. Tools and Techniques for Measuring Dilapidation
•TraditionalTools:
¶Measuringtapes,spiritlevels,moisturemeters.
•ModernTechnology:
¶Laserdistancemeters,thermalimagingcameras,buildinginspection
software.
•DocumentationTechniques:
¶Digitalphotography,annotatedsketches,electronicdatarecordingto
ensurecomprehensiveandaccuraterecords.
9

10. Challenges in Dilapidation Surveys
•AccessIssues:
∞Difficultyaccessingcertainareasoftheproperty,such
asroofsorconfinedspaces,whichmayrequire
specializedequipmentorpermissions.
•DisputesandResolution:
∞Handlingdisagreementsbetweenlandlordsandtenants
regardingresponsibilitiesandcosts.Thisofteninvolves
mediationorlegalaction.
•KeepingUpwithStandards:
∞Stayingupdatedwithchangesinbuildingregulations
andstandardstoensurethatallassessmentsand
recommendationsarecompliant.
10

11. Conclusion and Summary
•RecapofKeyPoints:
∞Importanceofdilapidationsurveysinproperty
management.
∞Detailedandaccuratemeasurementanddocumentation
processes.
∞Practicalexamplesillustratingreal-worldapplication.
•FinalThoughts:
∞Itsimportanttoemphasizetheroleofthoroughness,
accuracy,andprofessionalisminconductingdilapidation
surveys.Knowledgeandexperiencealsoplaysakey
roleinsounddilapidationmeasurementexercise.
11

12. Q&A
Questions & Answers
12