Letter - writing ( structure and type )

Letter writing are of two types

1. Letter-writing

2. Personal letters Personal letters are written to friends, relatives, colleagues, classmates, and other near and dear ones. Structure of a personal letter Generally, a personal letter is divided into the following parts: The writer’s address and date Salutation Body of the letter Closing or subscription Envelop

3. Structure Address The address of the sender is written on the top of the right hand of the page. Further, the last line of the address is punctuated with a full stop. The preceding lines with commas. Date The date of the letter is written right below the address of the sender. Date can be written in the following formats: April 10,2021 The 3 rd April,2021 The 3 rd of April, 2021 10 th April, 2008 The most common format is MDY (Month, Day, Year).

4. Salutation Salutation means to address the person to whom the letter is written. It is written on the left side of the page below the address and date. The following formats are commonly used: Dear+ name e.g Dear Ali, My dear+name e.g My dear Maria Dear+ relationship e.g My Uncle My dear+ relationship e.g My dear Uncle

5. Body Body of the letter contains the main details of the letter. The body of the letter is paragraphed. The first line of the paragraph is indented. There must be proper alignment. Subscription/complimentary close It means the ending or closing of letter. Following are some common formats: Sincerely yours, Faithfully yours, I remain sincerely yours, Your affectionate, And then then the name of the sender is written. Subscription is written on the right hand side of the page.

6. Example NCS Capital Campus, Islamabad , October 25, 2021 Dear students, we seek the pleasure of your presence at a mega and august ceremony of degree awarding to the successful candidates of different departments. The ceremony is scheduled to be held at NCS capital campus Islamabad at 9 AM on 29 th October, 2021. Besides, the guests will be treated to lunch at 12:30PM. we look forward to meeting you. Sincerely yours, Mr. ABC Campus Manger

7. Business letter Business letters are written from one business firm to another. The following topics are focused: Parts of the business letter Formats of the business letter Punctuation style 1) Standard parts A) Heading/ letter head: it is written on the top of the page. It is centralized and capitalized. It shows the address of the of the person or company that writes the letter. It includes the name, address, phone number, and fax number etc. No punctuation is used here. Date ………… at the left side belw the heading

8. Inside address Inside address is the address of the person to whom the letter is written. It is placed at left most margin of the page. It includes name, address, group, or organization or company’s name. The punctuation is optional. Salutation it is placed below the inside address. E.g Sir: , etc it ends with a colon or it does not have punctuation. Body The body contains details. Complementary close It is placed on the right margin below the body. It is followed by comma, some are without comma.

9. Signature area It is placed just below the complimentary close. Formats of the business letter there are four kinds of business latter regarding the formats: Full blocked style Semi or modified block style Indented style AMS(Administrative management society) style

10. Full blocked style In full blocked letter, the letter-head is centralized and capitalized. It is written on the top most margin. The rest of the parts start from the left most margin. The lines in the paragraph are single space. The paragraphs are doubled space. Half blocked or Modified letter In “half blocked or modified” style, the date, the complimentary close and the signature area begin slightly past the center to the right. The rest of the parts are like full blocked style. Indented style In indented style, the date line, complimentary close and signature area begin slightly past the center. The first line of each paragraph is indented. It is often typed with closed punctuation.

11. AHS style It abbreviates for American Management society . It is called AHS because it was first used by them.it does not have salutation and complimentary close. It has a subject line. The text of the subject is written in capital. All parts except the letter-head , begin from the left most.