letter writting tips everybody should know

letter

1. Letter Writing -
Formal & Informal Letter
Prepared by
Dr. Esther Arulmani,
Dept. of English,
Bon Secours College for Women,
Thanjavur -613 006.

2. Introduction
•Letterwritingisanimportant
questionintheFunctionalSkills
paper.
•Everyonemustknowhowtowritea
letter.
•Aletterisoneperson'swritten
messagetoanother,pertainingto
somematterofcommonconcern.

3. Letters are of two types –
1. Formal Letter
2. Informal Letter

4. Formal Letter
ALetterwrittenforaformalpurpose
iscalledaFormalletter.
Itaddressesaseriousissue.

5. Types of Formal letter
•Letter to the editor / Government / Police,
Principal
•Order letter / Complaint letter
•Inquiry letter
•Business letter
•Application letter for job
•Letter to the Bank manager
•Invitation letter / Resignation
•Leave Application

6. FORMAL LETTER FORMAT
•AFormalLetterstrictlyfollowsthe
prescribedFormat
•Use ofcolloquialwords,
abbreviationsandslanglanguage
shouldberestricted.
•Itmustbepreciseandtothepoint.
•TheSubjectlineisveryimportantin
aFormalLetter.

7. The Format of a Formal Letter is as follows
•Sender’saddress:Theaddressandcontactdetailsof
thesenderarewrittenhere.Includeemailandphone
number,ifrequiredorifmentionedinthequestion.
•Date:Thedateiswrittenbelowthesender’saddress
afterLeavingonespaceorline.
•Receiver’saddress:Theaddressoftherecipientof
themail(theofficer/principal/Editor)iswritten
here.
•Subjectoftheletter:Themainpurposeoftheletter
formsthesubject.Itmustbewritteninoneline.It
mustconveythematterforwhichtheletteriswritten.

8. •Salutation(Sir/Respectedsir/Madam)
•Body:Thematteroftheletteriswrittenhere.Itis
dividedinto3paragraphsasfollows-
•Paragraph1:Introduceyourselfandthepurposeof
writingtheletterinbrief.
•Paragraph2:Giveadetailofthematter.
•Paragraph3:Concludebymentioningwhatyou
expect.(Forexample,asolutiontoyourproblem,to
highlightanissueinthenewspaper,etc).
•ComplimentaryClosing
•Sender’sname,signatureanddesignation(ifany)

9. Informal Letter
•ALetterwrittenforaninformal
purposeiscalledanInformalletter.
•Itiswrittenforacasualpurpose.

10. Types of Informal letter
•Letter to parents
•Letter to siblings
•Letter to friends
•Letter to classmates
•Letter to neighbours

11. Format of an Informal Letter
•AnInformalLetterdoesnotstrictly
followtheprescribedFormat.
•Thelanguagemustbefriendlyand
casual.
•Itcanhaveextrainformation.
•TheSubjectlineisnotrequired

12. The Format of an Informal Letter is as follows –
•Salutation / Greeting (Dear / Hi / Hello)
•Body: The matter of the letter is written here. It is
divided into 3 paragraphs as follows -
•Paragraph 1: beginning
•Paragraph 2: Main content.
•Paragraph 3: ending
•Yours evers/Regards/ With regards/ Yours
lovingly/affectionately/with love/ Best wishes
•signature.

13. Formal Letter
Sample

14. Application letter to Bank Manager
Nowadays,everyonehasabankaccountand
therearevariousoperationsassociatedwith
itlikeissuingorre-issuinganATMcard,
issuingofbankstatement,issuingacheque
book,etc.Atonepointoftimeoranother,
youmayneedtowriteanapplication
addressingthebankmanagerforanyofthe
aboveoperations.

15. Application Letter to Bank to issue an ATM card
ATMcardisthemostbasicrequirementoftoday's
worldtohandleyourdaytodaytransactionswithout
walkingmilestoyourconcernedbank.Itissoeasy
togetanewATMcardthesedayswhenyouopenan
accountwithanybank.However,itisrequiredto
writeanapplicationletterifyouhaveanopenbank
accountbutdonothaveanATMcardtowithdraw
themoney.Hereisthesampleformatofapplication
letterregardingissuinganATMcard.

16. The Bank Manager
[Name of the bank]
[Name of the branch]
Respected Sir/Madam
Sub: Request letter to issue a new ATM card.
I had opened an account in your [Name of the bank] a few months back. But
somehow, I didn't apply for the ATM card at that time. I have been doing the
withdrawal process and other transaction processes through the bank only.
Henceforth, I want to use ATM card to debit money as the same may save my
time. So, kindly grant me a new ATM card as soon as possible. I would be very
thankful to you for this kind act.
Thanking you
Account Details:
Name [as per bank record]: [your name]
Account Number [concerned bank]: [ account number]
Yours faithfully,
[Signature]
Date:
Place:

17. Informal Letter
Sample

18. Informal Letter -Sample
•Writealettertoyourfriend
congratulatinghim/heronhis/her
successintheUniversityexam.

19. B-32,sector-11,
AJKApartment,
Chennai.
July10,2020
DearMinna,
MyhappinessknewnoboundswhenIgottoknowthatyouhavetoppedyourUniversityand
achievedyourdream.IfeltsopleasedthatIwishIweretheretocongratulateyoupersonally.
Theresulthasprovedthathardwork,determinationandperseverancebringgoodresults.You
weresolaboriousandpassionateaboutit.Iknowyouwereverynervoustoo,butIwasalways
veryconfidentthatyouwouldcomeoutwithflyingcolours.IapologisethatIcouldn’teven
attendthecelebrationpartydespitemywishes.
Hopetoseeyousoon.Pleasebeencouragedandcontinueyourhardwork.Yourfutureisvery
bright.Myparentsandeldersisterhavesenttheirregardsandheartiestcongratulations.
Withlotsofloveandbestwishes.
Yourslovingly,
Shifa

20. Try it... Excel it !!!