LIST OF DOCUMENTS AND PROCEDURE OF EXPORTS

PROCEDURE OF EXPORT AND DOCUMENTATION

1. INTERNATIONAL MARKETING PROCEDURES AND DOCUMENTATION IN EXPORTS Submitted by Saloni Aul 501604040

2. EXPORTS? Exports are goods that are produced in your own country and shipped to another country for sale . They can also be used for trade with another country if the  home  country needs a product from the country they are exporting to. Exports are often referred to when speaking about international trade, which is simply the exchange of goods and services with other countries. 

3. ADVANTAGES/ DISADVANTAGES Ownership advantages are the firm's specific  assets , international experience, and the ability to develop either  low-cost  or  differentiated products  within the contacts of its  value chain . The locational advantages of a particular market are a combination of   market potential  and  investment risk . Internationalization  advantages are the benefits of retaining a  core competence  within the company and threading it though the value chain rather than to  license ,  outsource , or sell it For  small and medium enterprises  (SMEs) with fewer than 250 employees, selling goods and services to foreign markets can be more difficult than serving the domestic market. The lack of knowledge of  trade regulations , cultural differences, different languages and  foreign-exchange  situations, as well as the strain of resources and staff, interact like a block for exporting .

4. LIST OF DOCUMENTS NEEDED IN EXPORTS PROCEDURE FOR EXPORTS

5. LIST OF DOCUMENTATION NEEDED IN EXPORTS 1. Commercial Documents 2. Regulatory Documents 3. Export Assistance Documents 4. Documents required by Importing Countries.

6. Commercial Invoice : This is the first basic and the only complete document in an export transaction. It is, in fact, a document of contents containing information about goods. Harmonized System Nomenclature (HSN), price charged, the terms of shipment and marks and numbers on the packages containing the merchandise .   COMMERCIAL DOCUMENTS

7. 2. Bill of Lading : Bill of lading (B/L) is a document which is issued by the shipping company acknowledging that the goods mentioned therein are either being shipped or have been shipped. This is also an undertaking that the goods in like order and condition as received will be delivered to the consignee, provided that the freight specified therein has been duly paid.

8. 3. Airway Bill: In air carriage, the transport document is known as the airway bill. This document performs three functions of a forwarding note for the goods, receipt for the goods tendered, and authority to obtain delivery of goods. Since it is non-negotiable, so it does not carry the same validity as a bill of lading for sea transport carries.

9. 4.Bill of Exchange (B/E): Bill of exchange is an instrument or draft used for the payment in international / export business. It is an instrument in writing containing an unconditional order, signed by the marker, directing a certain person to pay a certain sum of money only to or to the order of a person or to the bearer of the instrument. The person to whom the bill of exchange is addressed is to pay either on demand or at a fixed or a determinable future.

10. 5. Letter of Credit : It is a written instrument issued by the buyer’s (importer’s) bank, authorising the seller (exporter) to draw in accordance with certain terms and stipulating in a legal form that all such bills (drafts) will be honoured . Letter of credit provides the exporter with more security than open accounts or bills of exchange

11. Regulatory Documents 1 . LEGAL DOCUMENTS FOR EXPORT : There are two types of regulatory documents : ( i ) Documents needed for registration, and (ii ) Documents needed for shipment 2 . SHIPPING BILL : The shipping bill is the main document on the basis of which the custom’s permission for export is given. Post parcel consignment requires customs declaration form to be filled in. 3 . MARINE INSURANCE POLICY : It is the basic instrument in marine insurance. A marine policy is a contract and a legal document which serves as evidence of the agreement between the insurer and the assured. The policy must be produced to press a claim in a court of law. An exporter must also put up the marine insurance policy as a collateral security when he gets an advance against his bank Credit.

12. Exports Assistance Documents : For availing of a number of incentives and assistance, an exporter is required to fill in a number of documents. Application Form for Registration : Exporters desirous of availing themselves of the benefits of the import policy are required to register themselves with the appropriate registering authority such as Export Promotion Councils (EPC), Commodity Boards and Chief Controller of Imports and Exports (CCIE), New Delhi. Allotment of Indigenous Raw Materials on Priority Basis : Manufacturer- exporters may apply to the Director of Export Promotion, Ministry of Commerce, for replenishment of the indigenous materials used in the manufacture of goods for export . Duty Drawback : For claiming this incentive, the main document is the customs attested drawback copy of shipping bill. This is to be accompanied by other documents such as drawback payment order, final commercial invoice and a copy of bill of lading or airway bill, as the case may be. REP License and CCS : For claiming REP license and cash compensatory support (CCS), the exporter is required to prepare and file a number of documents.

13. Documents required by Importing Countries Consular Invoice : It is usually issued on the specified form by the consulate of the importing country situated in the exporting country. It gives a declaration about the true value of goods shipped. The customs authorities of importing company charge valorem based on the value mentioned on consular invoice .  

14. Certificate of Origin : This certificate is issued by the independent bodies like chamber of commerce or export promotion council in the exporting country. This is a certification that the goods being exported were actually produced in that particular country .

15. GSP Certificate of Origin : Goods which get the benefit preferential import-duty treatment in countries which implement the Generalised System of Preferences (GSP) should be accompanied by the GSP certificate of origin. This certificate is given on the forms prescribed by the importing countries.

16. Customs Invoices : It is also made out on a specified form prescribed by the customs authority of the importing country. The details given on the document will enable the customs authority of the importing country to levy and charge import duty .

17. Certified Invoice : This is the self-certified invoice by the exporter about the origin of the goods. 

18. PROCEDURE FOR EXPORT

19. Having an Export Order- Examination and Confirmation of Order- Manufacturing or Procuring Goods Clearance from Central Excise Pre-Shipment Inspection Appointment of Clearing and Forwarding Agents Goods to Port of Shipment Port Formalities and Customs Clearance

20. 9. Dispatch of Documents by Forwarding Agent to the Exporter 10.  Certificate of Origin 11. Dispatch of Shipment Advice to the Importer 12. Submission of Documents to Bank

21. THANK YOU