MANAGEMENT FUNCTIONS

NURSING ADMINISTRATION

1. MANAGEMENT FUNCTIONS BY MR. JONES H.M- MBA/DMS 1/19/2021 JONES H.M- MBA/DMS 1

2. OUTLINE Introduction Objectives Management functions 1/19/2021 JONES H.M- MBA/DMS 2

3. INTRODUCTION Management functions lead to the smooth running of organization and whatever type of a manager we are talking about, he/she performs these functions in one way or another . In guiding and directing the efforts of others, the manager performs a number functions. Which include planning , organizing, directing , controlling, coordinating and staffing. 1/19/2021 JONES H.M- MBA/DMS 3

4. At the end of the presentation students should be able to; Explain the management functions Planning and types Organizing Directing Controlling Coordinating Staffing 1/19/2021 JONES H.M- MBA/DMS 4

5. PLANNING. Planning is the process of setting goals , developing strategies , and outlining tasks and schedules to accomplish the goal. From the above definition, it can be put simply that planning is determination of a course action to achieve a desired result. It is a rational and systematic way of making decisions today that will affect the future of the organization. 1/19/2021 JONES H.M- MBA/DMS 5

6. It is a kind of organized foresight which involves the predicting of the future as well as attempting to control the events. Planning includes deciding WHAT is to be done, HOW it is to be done, WHEN it is to be done, and by WHOM it is to be done. 1/19/2021 JONES H.M- MBA/DMS 6

7. TYPES 1. Strategic planning : is conducted by top management and is a process of determining overall objectives of an organization. It is a long term type of planning, e.g. for three years . 1/19/2021 JONES H.M- MBA/DMS 7

8. Types contd 2. Operational Plans It is a plan that a manager uses to accomplish his or her job responsibilities. Can be single use or ongoing plan. Single-use plan – this applies to activities that do not recur or repeat. A one-time occurrence such as a special repair program. Continuing or On-going plans – usually made once and retain their value over a period of years while undergoing periodic revisions and updates. 1/19/2021 JONES H.M- MBA/DMS 8

9. 3.Tactical Plans It is a plan concerned with what the lower level units within each division must do , how they must do it, and who is in charge at each level. Tactics are the means needed to activate a strategy and make it work. These types of plans are concerned with shorter time frames and a narrower scope than strategic plans. They are usually short-term. 1/19/2021 JONES H.M- MBA/DMS 9

10. 4. Contingency planning involves identifying alternative courses of action that can be implemented if and when the original plan proves inadequate because of changing circumstances . Anticipating change during the planning process is best in case things don’t go as expected. 1/19/2021 JONES H.M- MBA/DMS 10

11. IMPORTANCE OF PLANNING Planning reduces overlapping and wasteful activities Planning facilitates decision making Planning establishes standards for controlling It enables us to determine resources that we need. 1/19/2021 JONES H.M- MBA/DMS 11

12. Importance of planning contd It enables us to assess progress toward achieving the set objectives It prevents possibility of crisis management. Planning provides directions 1/19/2021 JONES H.M- MBA/DMS 12

13. ORGANIZING Organizing is the process of identifying and grouping of the works to be performed, defining and delegating responsibility and authority and establishing relationships for the purpose of enabling people to work most efficiently. 1/19/2021 JONES H.M- MBA/DMS 13

14. Organizing involves the manager determining how to distribute resources and arrange employees according to plan. Organizing also includes deciding how information will flow in the organization, how problems will be solved and how decisions will be made. 1/19/2021 JONES H.M- MBA/DMS 14

15. Importance of Organizing Organizing helps Organizations to reap the benefit of specialization. Organizing provides for Optimum utilization of resources. Organizing achieves co-ordination among different departments. 1/19/2021 JONES H.M- MBA/DMS 15

16. DIRECTING A process in which the managers instruct , guide and oversee the performance of the workers to achieve predetermined goals . It can also be said to be providing guidance to workers. Directing can also be said to be those activities, which are designed to encourage the subordinates to work effectively and efficiently. 1/19/2021 JONES H.M- MBA/DMS 16

17. Importance of Directing Direction initiates actions to get the desired results in an organization. Direction attempts to get the maximum out of employees by identifying their capabilities. Direction is essential to keep the elements like Supervision, Motivation, Leadership and Communication effective. It ensures that every employee work for organizational goals. 1/19/2021 JONES H.M- MBA/DMS 17

18. CONTROLLING Controlling is determining what is being accomplished - that is, evaluating performance and, if necessary, applying corrective measures so that performance takes place according to plans". 1/19/2021 JONES H.M- MBA/DMS 18

19. CONTROLLING CONTD The manager must make certain that the whole thing occurs in compliance with the plans adopted, the directions issued and the principles established. C ontrolling function involves three essentials .i.e. Establishing performance standards Evaluating current performance and comparing it against the established performance standards. Taking corrective action to any performance that doesn’t meet established standards 1/19/2021 JONES H.M- MBA/DMS 19

20. CONTROLLING CONTD In the lack of sound control , there is no assurance that the objectives which have been put will be realized. The management may go on committing faults without knowing them. 1/19/2021 JONES H.M- MBA/DMS 20

21. Importance of Controlling. •Control system ensures that plans are being observed and suitable progress towards the objectives is being made or not, and if necessary any action to control the deviations. 1/19/2021 JONES H.M- MBA/DMS 21

22. IMPORTANCE CONT.. With the presence of authority or control the individuals will work properly and exhibit better performance to reach the targets set for them. Control system ensures the organizational efficiency and effectiveness. When Proper system exists the organization effectively achieves its objectives. 1/19/2021 JONES H.M- MBA/DMS 22

23. COORDINATION Coordinating is the process of linking up different departments and human resource in order to achieve set objectives of an organization. Co-ordination is the orderly synchronization of efforts to provide the proper amount, timing, and directing execution resulting in harmonious and and unified actions to a stated objective (Basavanthapa,2009) . 1/19/2021 JONES H.M- MBA/DMS 23

24. Importance of coordination Creative force Group efforts when coordinated create a result greater than the sum total of the individual and isolated. Unity of direction Co-ordination ensures unity o f direction by way of securing spontaneous collaboration on the part of different departments. 1/19/2021 JONES H.M- MBA/DMS 24

25. High employee morale Co-ordination enhances the general level of employee morale and provides satisfaction n Diverse and specialized activities Total activities of an organisation are divided into several units and subunits on the basis of either product specialisation . 1/19/2021 JONES H.M- MBA/DMS 25

26. To avoid personal rivalries and prejudice Human organisations give rise in course of time to the development of personality politics among members. 1/19/2021 JONES H.M- MBA/DMS 26

27. To avoid c onflict of interests Subordination of individual interest to general interest often happen in organizations. There is need for coordination to avoid conflicts or overlapping in the work of employees or units or as organisation 1/19/2021 JONES H.M- MBA/DMS 27

28. STAFFING Staffing is the function by which managers build an organization through the recruitment , selection , and development of individuals as capable employees. 1/19/2021 JONES H.M- MBA/DMS 28

29. Importance of Staffing Filling the Organizational positions Developing competencies to challenges Retaining personnel - professionalism Optimum utilization of the human resources 1/19/2021 JONES H.M- MBA/DMS 29

30. THE END THANK YOU! 1/19/2021 30 JONES H.M- MBA/DMS