Mastering Time Management Skills for Employees

Time Management Skills

1. Demster G. Togba, MA, M.PSM,B.Sc,A+
Lecturer
[email protected]
[phone]/0775018436
AME GRADUATE SCHOOL

2. Mastering Time
Management Skills

3. Introduction
This Time Management Skills presentation highlights the
following:
Concept of Time Management Skills
Effective Time Management
Goal Setting for Effective Time Management
Prioritization Techniques
Procrastination
Ways of overcoming Procrastination
Benefits of Managing Time
Some Time Management Tips
Effects of poor time management

4. Lecture Objectives
By the end of this Lecture, participants will be able to:
Understand the importance and benefits of effective
time management.
Use time management tools and techniques to boost
productivity.
Develop personalized strategies for overcoming
procrastination and distractions.

5. Time management
•Time Management is the
ability to plan and control
how you spend the hours
in your day to effectively
accomplish your goals.
Poor time management
can be related to
procrastination as well as
problems with self-control.

6. Why do we need TM
To save time
To reduce stress
To function effectively
To increase work output
 To have more control
over job Responsibilities

7. Effective Time Management
Effective Planning
 Setting goals and objectives
 Setting deadlines
 Delegation of responsibilities
 Prioritizing activities as per their importance
 Spending the right time on the right activity

8. 3
Goal Setting for Effective Time Management
1The Role of Goals
Goals provide direction
and motivation, helping
you prioritize tasks and
allocate time effectively.
2SMART Goal Setting
Learn to set goals that
are Specific, Measurable,
Achievable, Relevant,
and Time-bound.
Aligning Tasks with Goals
Ensure your daily tasks contribute to your long-term
goals, maximizing your time investment.

9. Prioritization Techniques
Eisenhower Matrix
Prioritize tasks based
on urgency and
importance, focusing
on the most critical
items first.

10. Prioritization Techniques Con’t.
ABC Prioritization
Categorize tasks as A
(most important), B
(important), or C
(least important),
tackling them
accordingly.

11. Prioritization Techniques
Scheduling for Peak Productivity
Schedule tasks for times
when you are most
productive, maximizing
your efficiency and
minimizing stress.

12. Procrastination
Procrastination is a major
obstacle that can prevent
you from practicing good
time management skills.

Constantly pushing aside
tasks that need to be
completed and creates
opportunity for rivals.

13. Ways of overcoming Procrastination
Make the Task Meaningful
Ask yourself why the task is important to you and what it has to do with
your long-term goal.
Take the task apart
Sometime an assignment can appear to be overwhelming. Breaking
large assignments into manageable parts will help. Set dates to work
on each of the pieces.
 Keep yourself organized
Having everything you need right at your fingertips will save a lot of
time when starting a project.
Be positive
Avoid speaking negatively about the task and your ability to move
toward completion. Instead, by positive. Tell yourself, “I know that I
can finish this work.”
Just do it – Complete the task
The moment you find yourself procrastinating, complete the task; then,
you won’t have to think about it anymore.

14. Benefits of Managing Time
More productivity
Fewer mistakes
Less stress
More time to do a good job
More success
Increases efficiency
Increases effectiveness
Builds trust

15. Time Management Tips
Write things down.
Don’t rely on memory
Prioritize your list
Plan your week.
Spend some time at the beginning
of each week to plan your
schedule.
Carry a notebook.
Write down those great ideas and
brilliant insights (capture your
thoughts).
Learn to say no.
Say no to low priority requests.

16. Effects of poor time management
Less result
Delays
More stress
Inefficiency
Ineffectiveness
Limited trust
Reduces prestige/respect