Material management

NURSING MANAGEMENT AND EDUCATION
INVENTORY CONTROL AND PROCUREMENT OF HOSPITAL SUPPLIES, THEIR MAINTENANCE AND KEEPING THE STOCK UP TO DATE IS ONE OF THE BASIC DUTIES OF A NURSE. KNOWING ABOUT THE PRINCIPLES AND TECHNIQUES HELPS IN EFFECTIVE MANAGEMENT OF HOSPITAL SUPPLIES AND EQUIPMENT IN THE WARD.

1. MATERIAL MANAGEMENT GEETA JOSHI JNV NAINITAL

2. DEFINITION Scientific technique comprising of planning, organizing,& control of materials from their initial purchase to their final destination.

3. FACILITIES DRUGS & MEDICINES EQUIPMENTS & INSTRUMENTS SUPPLIES MATERIALS IN HOSPITAL

4. Process of material management Selection & demand estimation Disposal or condemnation Maintenance or repair Placing order Issue for consumption storage Receipt of material

5. OBJECTIVES OF MATERIAL MANAGEMENT PRIMARY OBJECTIVE- Right price High turnover Minimize storage cost Continuity of supply Good supplier relations Development of personnel Good nfo system. SECONDARY OBJECTIVE- Forecast requirement Interdepartmental harmony Decision making

6. ELEMENTS OF MATERIAL MANAGEMENT INSPECTION NEED DETERMINATION DEMAND ESTIMATION CATALOGGING QUALITY CONTROL STANDARDIZATION INVENTORY CONTROL PACKAGING PROCUREMENT DISTRIBUTION STORAGE SCHEDULING CONDEMNATION & DISPOSAL

7. RIGHT MATERIAL RIGHT QUALITY RIGHT QUANTITY RIGHT TIME RIGHT PRICE RIGHT SUPPLIER RIGHT USERS RIGHT SUPPLIER RIGHT USERS ESSENTIALS OF MATERIAL MANAGEMENT

8. PROCUREMENT Acquisition of goods or materials 0r The act of buying goods, services or works from an external source

9. PROCUREMENT CYCLE REVIEW SELECTION SELECT SUPPLIERS MONITOR ORDER STATUS RECONCILE NEEDS & FUNDS DETERMINE NEEDED QUANTITIES SPECIFY CONTRACT TERMS CHOOSE PROCUREEMNT METHOD RECEIPT & INSPECTION

10. OPEN TENDER NEGOTIATED PROCUREMENT RATE CONTRACT RISK PURCHASE MANY SUPPLIER STRATEGY SHORT PURCHASE DIRECT PROCUREMENT LIMITED TENDER METHODS OF PROCUREMENT

11. FACTORS AFFECTING PROCUREMENT Latest technology Availability of maintenance & repair Post warranty repair at reasonable cost Upgradability Availability of consumables Low- operating cost Installation Adequate space for storage

12. STORAGE METHODS ALPHABETICAL ARRANGEMENT FIRST IN, FIRST OUT MONITOR EXPIRY DATE DOUBLE SHELF SYSTEM

13. INVENTORY CONTROL INVENTORY is record of all the goods & materials procured, received, stored & used in the hospital. INVENTORY CONTROL is the process of maintaining the optimum needed quantity that is sufficient for smooth operation of the organization.

14. REASONS FOR INVENTORY CONTROL UNCERTAINTY TIME LAGS ECONOMICS OF SCALE

15. STEPS OF INVENTORY CONTROL Arranging method of allocation Creating store’s accounts Fixing minimum quantities

16. Classification of inventory Raw material inventory Finished good inventory In process inventory Indirect inventory

17. ROLE OF NURSE HEAD NURSE adequate supply Good condition Located conveniently Minimize misuse Educating for economic use Develop procedure

18. ROLE OF NURSE Maintain supply Readily available Good working condition First in, first out. Locked Regular & surprise checking Delegate responsibility Same place Proper method Follow policies Prevent wastage