Meeting and conference

1. GOOD MORNING TO ALL OF YOU

2. MEETINGS & CONFERENCES

3. INTRODUCTION “CONFERENCE & MEETING REFERS TO AN ASSEMBLY OF PERSONS WHO COME TOGETHER AND TO THINK CAREFULLY ON TOPICS AND ISSUES OF COMMUNICABLE INTEREST.”

4. THEY FACILITATE:- EXCHANGE OF INFORMATION. ALTERNATIVE VIEWPOINT. REMOVAL OF MISCONCEPTIONS. FINALIZATION OF PLANS AND STRATEGIES. CLARIFICATION OF CONCEPTS AND IDEAS.

5. MEETINGS MEETINGS ARE THE MOST POPULAR METHOD OF INTERACTIVE COMMUNICATION. THEY FACILITATE DIRECT, FACE TO FACE COMMUNICATION. WHEN THERE ARE TWO OR MORE PERSONS, THERE IS A MEETING. MEETINGS ARE THE MOST POPULAR METHOD OF INTERACTIVE COMMUNICATION .

6. CONTINUE… THEY SERVE THE VALUABLE OBJECTIVE OF FACILITATING EXCHANGE OF INFORMATION,FORECASTING TEAM SPIRIT AND COMMITMENT TO COMMON GOALS AND OBJECTIVES. MORE IMPORTANTLY, THEY HELP IN ELOBRATING IDEAS, CLARIFYING CONCEPTS AND CLEARING CONFUSION.

7. PURPOSES OF MEETING TO SAVE TIME IN COMMUNICATION. TO DISCUSS AND SOLVE PROBLEMS RELATING TO BUSINESS. TO RESOLVE CONFLICTS & CONFUSION AMONG TARGET GROUP. TO GIVE AND GET NEW IDEAS AND IMMIDIATE REACTIONS. TO GENERATE PASSION AND POSITIVE ATTITUDES.

8. PREPARATION FOR A MEETING FOLLOWING ARE THE BROAD AREAS WHERE PREPARATORY WORK RELATING TO CONDUCTING A MEETING MAY BE NECESSARY:-

9. DOMESTIC ARRANGEMENT:- WHERE WILL THE MEETING BE HELD:;VENUE? AT WHAT TIME AND DAY WILL IT BE HELD? WHAT WILL BE THE DURATION OF THE MEETING? WHO WILL BW INVITED TO ATTEND? WHO WILL CHAIR THE MEETING? WHETHER LUNCH/DINNER IS ARRANGED?

10. PAPERWORK:- MINUTES OF THE PREVIOUS MEETING AND RELATED RECORDS. WRITTEN REPORTS OR GRAPHICS REQUIRED AT THE TIME OF THE MEETING.

11. PURPOSE:- WHAT DO YOU WANT TO ACHEIVE? WHAT KIND OF MEETING IS IT? DOES THE LEADER NEED TO ACQUIRE SPECIALIST ADVICE ON ANY SUBJECT?

12. SUPPORT:- IS A WROTTEN REPORT IS REQUIRED? HOW MCH GENERAL KNOWLEDGE AND AWARENESS IS REQIRED? DO YOU USE MIKE OR OTHER AUDIO AIDS? IS THERE A NEED TO USE ADVANCED VISUAL AIDS FOR BETTER PRESENTATION?

13. CODE FOR MEETING:- START AND END ON TIME. BE PRESENT ON TIME AND BE PREPARED MENTALLY. SET AN AGENDA(LIST OF ITEMS). DON’T INTERRUPT UNNECESSARILY. GIVE FULL ATTENTION TO DISCUSSIONS. RECORD IDEAS/DISCUSSION.

14. PARTICIPANTS ROLE DURING THE MEETING PUNCTUALITY (regularity):-THE LEADER TO START THE MEETING IN TIME. CONTRIBUTING INFORMATION RAISING QUESTION LISTENING THOUGHTFULLY AVOIDING SIDE DISCUSSION CHEERINGING OTHER PERSONS VIEWS KEEP AN OPEN MIND SHOW INTEREST IN WHAT OTHERS SAY

15. CONFERENCE A CONFERENCE IS A MEETING OF LARGE GROUP OF PERSONS ASSEMBLED FOR THE PURPOSE OF DISCUSSION COMMON PROBLEMS OR ACTIVITIES. THE NUMBER OF PARTICIPANTS MAY BE ANYTHING FROM 50 TO 500 OR MORE . THE PARTICIPANTS MAY NOT BE FROM THE SAME ORGANIZATION.

16. DIFFERENCE BETWEEN MEETING AND CONFERENCE

17. CONTINUE

18. WE ARE VERY THANK FULL TO “SIR ” FOR GIVING THIS OPPORTUNITY TO US. BUSINESS COMMUNICATIN