MEMORANDUM.ppt nnnnnnnnnnnnnnnnn

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2. MEMORANDUM
To
From
Date
Subject

3. Exercise 1:
Situation
You are in charge of programming at a
renowned academic institution called Golra
Morr University. The new term has already
started on 1
st
Jan 2010. A copy of the training
programme is placed on the notice board.
However, students are not strictly following the
programme. All students must adhere to the
schedule since 75% attendance is mandatory
for appearing in the final exams.

4. Director Academics says to you:
It is 1
st
February. I'd like to know why students
even after a period of one month of the
commencement of the term are not adhering to
training programme. I've noticed that some
students loiter around in corridors or roam
about on pavements in front of the academic
blocks during class hours. I would also like to
know if the students are in knowledge of the
training programme and exam rules. Please
apprise me by tomorrow who is responsible for
all this mess-up and what steps should be
taken to solve the problem permanently.

5. Task
Write a memo to Director Academics with
reference to his observation. It should cover the
following aspects:
a.Timely issuance of training programme.
b.Identifying people responsible for its
implementation.
c.Referring to University Rules about
attendance and exams
d.Suggesting a solution.

6. MEMORANDUM
To Director Academics
FromProgramme in-charge
Date 1 February, 2010
SubjectAdherence to Training Programme

7. Subject:Adherence to Training Programme
1.Training Programme for the current academic
year, duly approved, was handed over along
with exam rules to all HODs on 1
st
Jan 2010 for
further dissemination and implementation.
Copies of the same are also placed on main
notice board.
2.HODs may be asked to remind their respective
students about adherence to subject
programme and also initiate corrective
measures.

8. SITUATION
You are in-charge Training Wing at Riphah
International University. You have prepared a
training pragramme for the next semester
commencing on 11 October 2010. Before
finalizing it, you wish to have input from heads
of various departments.
Task:Write a memo to All HODs for their input
before finalizing the programme.

9. MEMORANDUM
To All HODs
From Programme in-charge
Date 8 October, 2010
SubjectTraining Programme – Autumn Semester
1.Find attached draft copy of subject programme for your
Input.
2.Your observation / comment, if any, to reach this office by
1200 hours on 9 Oct, 2010, please.

10. MEMORANDUM
To Head of English Department
From Assistant Director of Studies
Date 4 October 2010
Subject:
1.The new Director of Studies desires to visit academic
departments during week commencing 11 October
2010. Visit to English department will be on Tuesday 12
October 2010.
2. Please arrange a conducted tour of the department on
the said date followed by light refreshments.
3.Confirm arrangements by 1400 hours, 7 Oct 2010.

11. Task:
a. Suggest a subject for the memo
b. Write a suitable response as head of English Department

12. MEMORANDUM
To Assistant Director of Studies
From Department of English
Date 6 October 2010
Subject:Visit of Director of Studies
Please refer your letter dated 4 October 2010.
1.The subject visit will be conducted by the HOD
during the long break from 1000 – 1030 hours on
12 Oct 2010. The campus café will provide light
Refreshment in staff room on the said date.
2.Put up for information and as desired, please.