Microsoft Office Package: Practical Questions

MICROSOFT OFFICE
PRACTICE QUESTIONS

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MICROSOFT OFFICE PRACTICE QUESTIONS

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QUESTION

1. CREATE THE FOLLOWING FORM IN MS WORD

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SAVE THE FORM IN YOUR FOLDER

MICROSOFT OFFICE PRACTICE QUESTIONS

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QUESTION

MICROSOFT POWERPOINT
You are back at the organization you were attached. The organization wants to
computerize and network their activities and has asked you to prepare a presentation on
the advantages of computerizing and networking computers.
Your presentation should consist of:
a) 4 slide presentation, explaining what a computer is, advantages of computerizing,
advantages of networking computers and disadvantages of networking computers
b) A different slide layout for each slide in each presentation
c) A different slide design for each slide
d) Action buttons to advance the slides back and forward (no timing), and action
buttons to link the first slide to the second slide. NB the last slide should also an
action button to take it back to the first slide.
e) Slide animation and transition
f) Save your work as computerization in your folder.

MICROSOFT OFFICE PRACTICE QUESTIONS

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QUESTION

1) Create the worksheet below in Microsoft Excel and save it as Marks

2) Insert a new column between column D and column E
3) In cell E1 enter the text “Coursework”
4) In cell E2 enter a formula to calculate the coursework for the student.
NB. Remember the Test is out of 20, the Assignment out of 100 and the Exam
out of 50. The coursework mark contributes 40% of the final mark and the
Test and Assignment carry equal weighting
Copy the formula to the cells E3 to E8
5) In cell G1 enter the text “FinalMark”
6) In cell G2 enter a formula to calculate the final mark for each student.
NB. The Exam mark contributes 60% of the final mark
7) Sort the students in alphabetic order
8) Insert a new row with the cell pointer in cell A1
9) Merge the cells A1 to H1
10) In cell A1 enter the text “ACA MARKS”
11) Bold , underline, center, change font size of heading to 15 and the font to forte.
12) In cell H2 enter the text “Grade”
13) In cell H3 enter a formula for grading the student according to the final mark:
The grading is as follows: 0-49=F, 50-64=C, 65-79=B, 80-100=A
14) Filter all the students who got a test marks greater than 15. The list of students
should be placed in cell range starting from cell A12

MICROSOFT OFFICE PRACTICE QUESTIONS

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QUESTION
1) Create a blank database in your folder and name it University-Faculties.
2) Create the following tables in the database:

FACULTY
File Name Data Type Other information
FacultyCode Text Primary Key/ field size 4
FacultyName Text Field size 15
|Dean Text Field size 20
Gender Text Field size 6

COURSES
File Name Data Type Other information
CourseCode Text Primary Key/ field size 6
CourseName Text Field size 30
|FacultyCode Text Field size 4

3) Link the two tables creating a relationship
4) Enter the following data into the tables

COURSES
CourseCode CourseName FacultyCode
HIT100 Introduction To information Technology FMA
CIS102 Microcomputer Applications FMA
HAS100 Introduction To African Studies FHSS
HCS102 Communication Skills FHSS
AAS102 Agricultural Biochemistry FANR
ERN100 Sociology of Education FOE
HEN102 Introduction To English Grammar FHSS

FACULTY
CourseCode CourseName Dean FacultyCode
FANR Agriculture Mr. Trevor Male
FHS Health Science Dr. Ngara Male
FHSS Humanities Dr. Simba Female
FMA Management Mr. Pasi Male
FOE Education Dr. Mutare Female
FOT Theology Dr. Pastor Female

5) Create the following queries:
a. Show all the female Deans and the faculties they head
b. Show the faculty name, course code and course name for the faculty code
FHSS
6) Create reports for the two tables.

MICROSOFT OFFICE PRACTICE QUESTIONS

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QUESTION

Instructions to download the file needed to perform this practice question.

Go to the web link below to download:

http://www.4shared.com/file/dGcJnYaO/PracticeWordDocument.html

MICROSOFT OFFICE PRACTICE QUESTIONS

7 [email protected]
QUESTION

INTRODUCTION

Fast-Food Industry, industry concerned with the provision of fast food to customers, either prepared in
restaurants or other outlets, or sold in packaged form for buyers to consume or prepare at home.
Although it is acknowledged to be an increasingly significant sector of the hotel and catering industry,
defining fast food in any meaningful way has proved difficult. To some commentators, the basis of the
fast-food business is technology such as the microwave oven, while others contend that it is a form of
takeaway food retail outlet, epitomized by ubiquitous and usually American franchising and chain store
operations, such as McDonald’s, Burger King, Kentucky Fried Chicken, and Domino’s Pizza. Both
perspectives are inadequate, because they focus on how and where fast food is produced rather than what
is traded. How the product is traded or produced falls into the category of differentiating one competitive
offering from another, but it does not necessarily permit any material analysis of the industry’s dynamics,
its scope, its economic significance, or its history.

DEFINITION

A more instructive approach is to define fast food retail as the sale of an end or finished product with
four generic characteristics. It has a low relative price. The finishing (and in some cases total production)
and service times are quick. (The range of end products on offer, demand levels, and production/service
efficiency make it difficult to apply actual times, but these typically range between 2 and 15 minutes for
products made on site, and less than 30 minutes for home delivery products.) The product is suitable for
eating with the fingers, has disposable packaging, and, where applicable, disposable cutlery. (While this
aspect facilitates the takeaway, drive-through, and home delivery options of product delivery, it has also
attracted substantial criticism from environmentalists.) The durability of the finished product (such as
maintenance of heat, nutritional value, etc.) can be measured in minutes for hot fast food products and
hours for cold products. (This perishability factor clearly distinguishes fast food from
snack/confectionery items, and this is where recent food hygiene legislation, such as the United
Kingdom’s various Food Safety Acts, has been a central issue.)

Typical fast-food products falling within this generic definition include hamburgers, fish and chips,
scooped ice cream, kebabs, fried and broiled chicken, chips or French fries, pizza, Chinese and Indian
takeaway food, sandwiches, and other forms of ready-to-eat products, as well as canned or packaged
ready-to-drink beverages.

HISTORY

Many people believe that fast food is not only synonymous with the American lifestyle, but also had its
origins in the United States, and that it is a modern phenomenon. To some degree, these beliefs are
understandable when one considers the significant impact on traditional cultures that the American media
has had, that the term “fast food” did not appear in the popular vocabulary until 1954 (followed by “take-
out food” in 1962), the success of McDonald’s since Ray Kroc took over management control in 1955,
and that the top ten global fast-food brands are US-owned and generate sales of over US$75 billion
collectively.

However, much fast food is European in origin, with a considerable history. For example, John Stow’s
1598 survey of London mentions fast-food-like items, as does Henry Mayhew in his social history of
London in the 1840s and 1850s. The hamburger derived from the Baltic provinces of Russia in the
Middle Ages, where various tribes ate steak tartare. These Tartars, or Tatars, introduced the delicacy to
their German trading partners from the port of Hamburg. The Germans fried the meat and seasoned it
with onions. When German immigrants arrived in the United States, they brought this steak dish with
them. This said, there is also some evidence to suggest that the Romans ate a form of hamburger as long
ago as about 500 BC, and the Romans are also on record as eating a type of pizza. The sandwich
allegedly owes its existence to John Montagu, 4th Earl of Sandwich, who asked for such an item during a

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gambling session in the early 1770s. The debate concerning the origin of fish and chips, whether it
derived from London or from Mossley in Lancashire, only serves to underline the European dimension.

What is attributable to the United States is the standardized chain-owned fast-food concept, the
subsequent innovations that improved the efficiency of these operations, and their growth through
franchising from 1925. Frederick Harvey, an Englishman, is noted as the pioneer who, in 1876, created
the uniformity in signs, décor and furnishings, and service staff attire that has become the hallmark of
modern fast-food retailing. These features were also apparent in the development of the cafeteria in the
1890s, and later in the opening of Horn and Hardart’s first automat restaurant in 1902. Within the fast-
food market, the origin of the standardized chain is attributed to the White Castle company, when Walter
Anderson and Edgar Ingram opened their first store in 1921. The emphasis on standardization has
attracted criticism because it has served to reduce labour skills and thereby reduce wages; it has also been
cited as the primary cause of the decline of independently owned and operated fast-food businesses, and
as an example of US cultural imperialism.

RECENT TRENDS
Fast food has become one of the fastest-growing segments of the hotel and catering industry. This growth
has not only been fuelled by consumer demand, but also through the expansion of the supply base
through diversification. This diversification has taken four forms.

PRODUCT DIVERSIFICATION
While fast-food menus have been traditionally limited in breadth and depth of product mix, as the market
has matured, so increased variety has become the norm. For example, the major hamburger chains offer
not only pizza, chicken, baked potatoes, sandwiches, and salads, but also different variations of these
foodstuffs. Their provision means that the chains are able to offer a new experience to their existing
customers and possibly appeal to a new customer base. In the United States, product diversity has taken a
branded route, with companies supplying complementary products, forming strategic alliances in order to
create dual-branded stores.
Complete the following tasks.
General - 5
1. Type the passage above as it is [10]
2. Set the margins to 2 cm [1]
3. Make the line spacing 1.5 [1]
4. Make the normal text point size 12 [1]
5. Make all the text in the whole document Comic Sans [1]
Main headings - 3
1. Make all the headings bold [1]
2. Make all the headings point size 14 [1]
3. Make all the headings sentence case [1]
Footer - Name and
class, and page
numbers - 5
Insert your name and class, and page numbers in the footer
1. Align your name and class in the footer left [1]
2. Make your name and class in the footer point size 8 [1]
3. Make sure that your name and class in the footer is only found on the first page [1]
4. Insert page numbering in the footer in the centre of the page [1]
5. Insert page numbering from page 2 [1]
Header - 6
Insert the words Foods fast in the header (wrong wording - no marks for the header)
1. Make the wording in the header Foods fast bold [1]
2. Make the words in the header point size 8 [1]
3. Make the words in the header left aligned [1]
4. Put a border around the header [1]
5. Give the header a light shading [1]
6. Start the header from page 2 [1]

MICROSOFT OFFICE PRACTICE QUESTIONS

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Clipart picture - 3
Insert a clipart picture of a cooked chicken between any two paragraphs (wrong position - no marks for
the picture)
1. Alter the bigger the picture, e.g. you could crop it or remove a small part. (Making it smaller,
bigger, narrower or wider does not count.) [1]
2. Leave an open line space before the clipart illustration [1]
3. Centre the clipart illustration on the page [1]
Picture from file - 4
Insert an appropriate picture between any two paragraphs (wrong position - no marks for the picture)
1. Centre the picture on the page [1]
2. Centre a caption under the picture [1]
3. Make the caption bold [1]
4. Make sure there is an open line between the caption and the following text [1]
Table - 10
Insert a table with the following information between paragraphs in the section on the History (wrong
position - no marks for the table)
Country of origin Type of food (Column headings)
a. Russia, Germany and Ancient Rome Hamburger
b. Ancient Rome Pizza
c. England Fish and chips
d. England Sandwiches
e. United States Standardized chain-owned fast-food concept
1. Leave one open line space before the table [1]
2. Centre the table on the page [1]
3. Shade the column headings [1]
4. Make the text in the column headings bold [1]
5. Centre the text in the column headings [1]
6. Make the columns of the table just wide enough [1]
7. Make the text in the body of the table left aligned [1]
8. Add the caption Country of origin just below the table
9. Centre the caption [1]
10. Bold the caption [1]
11. Make sure there is an open line between the caption and the following text [1]
Chart or graph - 8
Insert a column graph/chart betweenany two paragaphs (wrong position - no marks for the graph) with
the following figures of Millions of people:
• France 56
• Germany 77
• Greece 10
• Hungary 10
• Italy 57
• Spain 39
1. The caption underneath the table must read Population [2]
2. Align the labels with the countries names at 90 degrees [2]
3. Make the columns or bars the colour red. [2]
4. Insert a background picture of a chicken to the graph [2]
Footnote - 2
From the word McDonalds add a footnote with the words This firm opened a branch in Pinelands in
2002 [2]
Index - 6
Insert an index at the end of the last paragraph [0]
1. Index 5 important words (not headings or words that begin a sentence) [5]
2. The index must be in one column [1]

Print and submit.

MICROSOFT OFFICE PRACTICE QUESTIONS

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QUESTION

Superscript Exercise
Format the following into superscript: e.g. 6m
2

25m2 4m3 30m2 6m3 60m3 4m2

x2 a2 1000C

QUESTION
Font Effects Exercise
Format the following lines of text as per the instruction column.

Data
Instruction

WILLETON HOTEL 36 point, Outline

Alice Springs

48 Point, Shadow

All modern facilities 36 Point, Engraved

Family restaurant 18 point, Small Caps

Moderate tariff 15 Point, All Caps

Telephone 12 Point, Strikethrough

Fax No 16 Point, Double Strikethrough

Authors 12 Point, Hidden

34 Cadogen Square   36 Point, Embossed

MICROSOFT OFFICE PRACTICE QUESTIONS

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QUESTION
Bold, Italics, and Underline Exercise
Format the following lines of text as per the instruction column.

Data Instruction

WILLETON HOTEL Bold

Alice Springs

Italics

All modern facilities Underline

Family restaurant Bold, and Italics
Moderate tariff Bold, and Underline

Telephone Italics, and Underline

Fax No Bold, Italics, and Underline



Bold the word 'brown' the the following sentence
The quick brown fox jumped over the lazy dog

Italics the word 'over' the the following sentence
The quick brown fox jumped over the lazy dog

Underline the word 'lazy' the the following sentence
The quick brown fox jumped over the lazy dog

Bold the words 'quick brown' the the following sentence
The quick brown fox jumped over the lazy dog

Italics the word 'over the lazy' the the following sentence
The quick brown fox jumped over the lazy dog

Underline the word 'lazy dog' the the following sentence
The quick brown fox jumped over the lazy dog

Bold and Italics the words 'The quick' in the following sentence
The quick brown fox jumped over the lazy dog

Bold and Underline the words 'brown fox' in the following sentence
The quick brown fox jumped over the lazy dog

Italics and Underline the words 'over the lazy dog'  in the following sentence
The quick brown fox jumped over the lazy dog

Bold, Italics, and Underline the words 'quick brown fox jumped'  in the following sentence
The quick brown fox jumped over the lazy dog

MICROSOFT OFFICE PRACTICE QUESTIONS

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QUESTION
Cut and Paste Exercise
Format the following lines of text as per the instruction column.

Use the Cut feature on the text in Paragraph 4 (Dennis’ CD’s and tapes will also be
available for purchase.), then Paste it under Paragraph 5 (We would be grateful if you
would advertise this concert to be held on Saturday 23rd February 2008, at 7:30 pm.)
Dear Sir / Madam

Please find enclosed posters advertising the ‘Dennis Marsh and Guests’ concert. Dennis is
a well known Maori Entertainer.

This will be a wonderful evening, with a variety of excellent entertainment offered. There
will be 4 door prizes to be won on the night. Light refreshments will also be available for
sale, with homemade sweets and biscuits.

Dennis’ CD’s and tapes will also be available for purchase.

We would be grateful if you would advertise this concert to be held on Saturday 23
rd

February 2008, at 7:30 pm.

Tickets will be on sale from November 1
st
2007.
Tickets can be obtained by having a ‘Block Booking’ for which a form is enclosed; by phoning Sally Dale on
Ph 525-7859; or by writing to Dennis Marsh Concert c/- 5/63 Oranga Avenue, Onehunga.

This concert has been arranged as a Fundraising function for Otahuhu United Association
Football Club.
Thank you for your support, and we hope to see you there.

Kind Regards


M Dale
On behalf of Otahuhu United A.F.C.

MICROSOFT OFFICE PRACTICE QUESTIONS

13 [email protected]

QUESTION
Copy and Paste Exercise
Format the following lines of text as per the instruction column.

Use the Copy feature on the text in at the bottom of the page (,and a price list will be
available on the night), then Paste it after the word 'purchase' in Paragraph 4
(Dennis’ CD’s and tapes will also be available for purchase)
Dear Sir / Madam

Please find enclosed posters advertising the ‘Dennis Marsh and Guests’ concert. Dennis
is a well known Maori Entertainer.

This will be a wonderful evening, with a variety of excellent entertainment offered. There
will be 4 door prizes to be won on the night. Light refreshments will also be available for
sale, with homemade sweets and biscuits.

Dennis’ CD’s and tapes will also be available for purchase.

We would be grateful if you would advertise this concert to be held on Saturday 23
rd

February 2008, at 7:30 pm.

Tickets will be on sale from November 1
st
2007.
Tickets can be obtained by having a ‘Block Booking’ for which a form is enclosed; by
phoning Sally Dale on Ph 525-7859; or by writing to Dennis Marsh Concert c/- 5/63
Oranga Avenue, Onehunga.

This concert has been arranged as a Fundraising function for Otahuhu United Association
Football Club.
Thank you for your support, and we hope to see you there.

Kind Regards

M Dale
On behalf of Otahuhu United A.F.C.

, and a price list will be available on the night

MICROSOFT OFFICE PRACTICE QUESTIONS

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QUESTION

Type in the following spreadsheet, and format it to look like the sample below.

Instructions
1) Type in all text and numbers shown in the spreadsheet below.
2) Format all numbers with appropriate format's).
3) Center the spreadsheet heading "Weekly Income Schedule" across the spreadsheet.
4) Format all text as displayed in the sample below.
5) Create formula's to display a total for each item in the Lunch Bar.
6) Create formula's to calculate the Total Exp (Total Expenditure).
7) Create formula's to calculate the profit.
8) create formula's to calculate the totals for each column.
9) Apply all borders and shading (colour) shown in the sample below, feel free to experiment
with your own colour schemes.

MICROSOFT OFFICE PRACTICE QUESTIONS

15 [email protected]

QUESTION

Type in the following spreadsheet, and format it to look like the sample below.

Instructions
1) Type in all text and numbers shown in the spreadsheet below.
2) Format all numbers with appropriate format's).
3) Center the spreadsheet heading "Mike's Furniture Store" across the spreadsheet.
4) Format all text as displayed in the sample below.
5) Create formula's to display a total for each item in the Lunch Bar.
6) Create a formula to calculate the total sales for the Lunch Bar.
7) Apply all borders and shading (colour) shown in the sample below, feel free to experiment
with your own colour schemes.

MICROSOFT OFFICE PRACTICE QUESTIONS

16 [email protected]

QUESTION

To guide the customers in saving for their camera the shop provides the following story.
Johan wants to buy a camera. He went to ABSA who suggested a savings account. Calculate
how much he can save in 24 months if he saves R100 per month at an interest rate of 3%. He
immediately opens the account with R100.

A B C D E F G H
1 SERIOUS SAVING
2

Month
Balance at
beginning of
month
Interest
rate
Interest for
the month
Monthly
payment
Balance at
end of
month

3 1 01-Jan-08 R 100.00 3.00% R 0.25 R 100.00 R 200.25
4 2 01-Feb-08 R 200.25 3.00% R 0.50 R 100.00 R 300.75
5 3 01-Mar-08 R 300.75 3.00% R 0.75 R 100.00 R 401.50
6 4 01-Apr-08 R 401.50 3.00% R 1.00 R 100.00 R 502.51
7
8
9
10

12. Average
interest
13. Total
payments
11 ? ?

Follow the instructions to help you with your spreadsheet.
N.B. Use formulas or functions to do the necessary calculations. The typing of figures will not gain
marks.
Create a spreadsheet with headings similar to the diagram. Save it as YourSurnameSaving.
Then perform the following operations.

1. Provide the spreadsheet with appropriate headings. Format the headings so they
appear as in the diagram. 3
2. Add a heading SERIOUS SAVING and centre it across the selection as it appears in
the diagram. 1
3. Fill in the Month beginning on 01-Jan-08 in Column B for 24 months. Note the format
of the date. 2
4. Fill in the Interest rate of 3% in Column D for 24 months. 1
5. Fill in the Monthly payment column (Column F) with R100.00 for each month for 24
months. 1
6. In row 3 calculate the Interest for the month (Column E) by multiplying the balance at
the beginning of the month by the interest rate and dividing by 12. 1

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7. In row 3 calculate the balance at the end of each month (Column G) by adding the
balance at the beginning of that month to the interest for the month and adding the
monthly payment. 1
8. Format the currency in columns (C, E, F and G) so that each appears in Rands with
TWO decimal places for 24 months. 1
9. In row 4 fill in the balance at the beginning of the month (Column C). It is the same as
the balance at the end of the previous month. 1
10. Using autofill pull the formulaes down for 24 months.
11. Highlight with red shading how much he has in Dec 2009 after he has saved for 24
months. 1
12. Calculate the average interest that will be paid over the TWO years (average of
Column E). 2
13. Calculate the total amount of payments that will be paid over the 24 months (total of
Column F). 2
14. Format the column widths so that the spreadsheet acquires a neat appearance. The
columns must be wide enough to show the figures. 1
15. Using the chart component of the spreadsheet package create a graph showing the months
and the increasing end of month balances from the beginning of 2008 to the end of 2008
as shown in the illustration. Note the type of graph, labels, formatting on the axises,
orientation, etc. 8
16. Save the work as YourSurnameSaving.

Increasing balance
R 0
R 200
R 400
R 600
R 800
R 1,000
R 1,200
R 1,400
01-Jan-08
01-Feb-08
01-Mar-08
01-Apr-08
01-May-08
01-Jun-08
01-Jul-08
01-Aug-08
01-Sep-08
01-Oct-08
01-Nov-08
01-Dec-08
Month
Amount

MICROSOFT OFFICE PRACTICE QUESTIONS

18 [email protected]

QUESTION
Instructions to download the file needed to perform this practice question.

Go to the web link below to download:

http://www.4shared.com/office/YaAkRvQF/Prices.html

A client wants to buy FOUR cameras.
1. In the file Prices look at the Price List Cameras worksheet. Find the prices of digital
cameras. You may select any FOUR cameras or FOUR of the same kind of camera.
2. Create a quotation for him in Excel in the worksheet Quotation. Use the quotation
format of an invoice as shown below.
3. Be sure to put in the Product Code, Description, Quantity, Unit Prices and Totals.
Then calculate the Sub-Total, VAT and Total Solution. Copy where possible to make
keyboarding quicker. 12
4. Use formulas or functions to do the necessary calculations. The typing of figures will
not gain marks.
5. Save the file as YourSurnameQuotation.
Product
Code
Description QTY
Unit
Price
Total

Sub-Total
R
-
14% VAT
R
-
Total Amount R -

6. Open the e-mail program which you normally use. Prepare to send the quotation to
`[email protected] In the subject line add the word Quotation. Attach the file
YourSurnameQuotation to the e-mail. Do not send the e-mail! 3
7. In the body of the email send a polite message to MrBloggs telling him that you have
attached his quotation and how you hope your photographic shop can be of service to
him. 2
8. In the Prices file, in the worksheet Full Price List, find the cost of the Transcend Card
Bus flash memory card reader. In the e-mail inform him of the cost of this card reader. 4
9. End the letter politely with your name. 1

MICROSOFT OFFICE PRACTICE QUESTIONS

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10. Make a screen dump of the e-mail message with all the details. Copy the screen dump
to a word processor program. Save it as YourSurnameEmail.

QUESTION

Type in the following spreadsheet, and format it to look like the sample below.
Instructions
1) Type in all text and numbers shown in the spreadsheet below.
2) Format all numbers with appropriate format's).
3) Center the spreadsheet heading "Mike's Lunch Bar" across the spreadsheet.
4) Format all text as displayed in the sample below.
5) Create formula's to display a total for each item in the Lunch Bar.
6) Create a formula to calculate the total sales for the Lunch Bar.
7) Apply all borders and shading (colour) shown in the sample below, feel free to experiment
with your own colour schemes.

MICROSOFT OFFICE PRACTICE QUESTIONS

20 [email protected]

QUESTION
Excel: Practice 1

RUBRIC
0 3 5 8 10
Less than 25% of
items completed
correctly.
More than 25% of
items completed
correctly
More than 50% of
items completed
correctly
More than 75% of
items completed
correctly
All items
completed
correctly
Each step to complete is considered a single item, even if it is part of a larger string of steps.

Objectives:
The Learner will be able to:
1. Enter data into an Excel Spreadsheet
2. Apply Currency and Percent formatting to cells at least 75% of the time
3. Use the Function tool to calculate PMT arguments at least 75% of the time
4. Apply formatting to cell text
5. Use Goal Seek command at least 75% of the time

Calculate a Car Payment
Start Microsoft Excel and type the following labels:
In Cell A1 type: Present Value
In Cell A2 type: Interest
In Cell A3 type: Months
In Cell A4 type: Payment
Select Column A and format the labels bold

Add the following information and format the cells
Select Cell B1 and format for Currency
In Cell B1 type: 20,000
In Cell B2 type: 6.5
In Cell B3 type: 48
Select Cell B2 and format for Percent: increase or decrease the decimal places if needed

Insert Functions
Select Cell B4 and use the Function tool to calculate the PMT
The Rate (Cell B4) is divided by 12 to get a monthly payment
Your equation should look like this: =PMT(B2/12,B3,B1)
The payment is a negative number

Use Goal Seek
What would you meet the goal of a paying $350.00 for 60 months?

Save the spreadsheet and name it: Excel Advanced Practice 1

A B C D
1 Present Value $20,000
2 Interest 6.5%
3 Months 48
4 Payment

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QUESTION

Excel: Practice 2

Objectives:
The Learner will be able to:
1. Copy a spreadsheet at least 75% of the time
2. AutoFill a Series with the Autofill command at least 75% of the time
3. Add data to a Summary sheet using Reference links at least 75% of the time
4. Understand Relative and Absolute references

Use Cell References

Open the sample Excel spreadsheet, Legs, Eggs, and Pigs in a Basket download it here

http://www.4shared.com/office/EBV3b3f1/Eggs_Legs_and_Pigs_in_a_Basket.html

Initial 100
Increment 15

Date Product Net Quantity Revenue
February 17, 2013 Eggs $ 1.50 100 $ 150.00
February 18, 2013 Eggs $ 1.50 115 $ 172.50
February 19, 2013 Eggs $ 1.50 130 $ 195.00
February 20, 2013 Eggs $ 1.50 145 $ 217.50

Add Another Product
Copy the Eggs spreadsheet
Rename the copied spreadsheet: Fruit
Change the Product from Eggs to Fruit Baskets

Edit the Data
Change the Net: $2.25
Change the Initial: 50
Edit the Increment : 5

Update the Summary Sheet
Add the Fruit Basket data to the equations in the Summary Sheet in
Cell C3 would be: =Eggs!E6+Legs!E3+Pigs!E3+Fruit!E3

Try It!
Test your equations. Do they work?

Save the spreadsheet and name it: Excel Advanced Practice 2

MICROSOFT OFFICE PRACTICE QUESTIONS

22 [email protected]

QUESTION

Excel: Practice 3

Objectives:
The Learner will be able to:
1. Use absolute and relative references at least 75% of the time
2. Explain the difference between absolute and relative references
3. Enter data and equations into an Excel Spreadsheet
4. Check the Formula with the Trace Precedents command at least 75% of the time
5. Use What-If Scenarios at least 75% of the time
6. Use Goal Seeking at least 75% of the time

Work with Goal Seek and What If

Open the sample Excel spreadsheet, Legs, Eggs, and Pigs in a Basket; download it here;

http://www.4shared.com/office/EBV3b3f1/Eggs_Legs_and_Pigs_in_a_Basket.html

Edit the Data
Go to the "Eggs" spreadsheet
Type the Initial data: 100 (the same value should be the first value under Quantity)
Type the Increment: 5

Create an equation that adds the initial sales plus the previous day's sale, plus the increment.
Hint: You can use a relative reference for the first value under Quantity, but you need
absolute references for the remainder of the formulas.
The equation in cell D7 should be =D6+$B$3
Fill the formula in column D

Test your Spreadsheet
Change the Initial to 200. Do your subtotals change?
Change the Increment to 20. Do your subtotals change?

Formula Auditing
Go to the Eggs spreadsheet and select Cell E25
Check the formula with Trace Precedents

Working with Scenarios
Create a What-If scenario for the Best Case where the Initial value in Cell B2 is 200.
Create What-If scenario for Worst Case where the Initial value in Cell B2 is 50.
Create a What-If scenario for the Expected Case where the Initial value in Cell B2 is 100.

Working with Goal Seek
Apply Goal Seeking to Cell E25
What are the changes to the Initial and the Increment if the goal for Cell E25 is $5000?

Save the spreadsheet and name it: Excel Advanced Practice 3

MICROSOFT OFFICE PRACTICE QUESTIONS

23 [email protected]

QUESTION

Excel: Practice 4

Objectives:
The Learner will be able to:
1. Copy worksheets
2. Use AutoFilter and display select filtered data at least 75% of the time
3. Use Subtotal Function at least 75% of the time
4. Group and Outline at least 75% of the time
5. Create a PivotTable at least 75% of the time

Use the Data Tools

Open the sample Excel spreadsheet, Sales: download it from here

http://www.4shared.com/office/OQfmw-AQ/Sales.html

Filter the data
Make a COPY of the original data worksheet and rename it: Sales Filtered.
Select the first row with the labels and go to Data ->Filter
Filter the Category: Educational
Filter the Class: Excel

Subtotal the data
Make another Copy of the Original Data worksheet and rename it: Subtotal by Rep
Select the entire spreadsheet and Go to Data-> Sort
Sort by Sales Rep
Select the entire spreadsheet and Go to Data-> Subtotal
Select Sales Rep for the first group
Sum for the Function
Add the Sum to the Amount for each Sales Rep

Use the Subtotal Outline
Make another Copy of the Original Data worksheet and rename it: Subtotal by Month
Select the entire spreadsheet and Go to Data-> Sort
Sort by Month
Select the entire spreadsheet and Go to Data-> Subtotal
Select Month for the first group
Sum for the Function
Add the Sum to the Amount for each Month

Create a Pivot Table
Make another Copy of the Original Data worksheet and rename it: Pivot by Month
Select the entire spreadsheet and Go to Insert-> PivotTable
Use the Month Field in the Columns
Use the Category Field in the Rows
Use the Amount for the Data
Change the Values from Count to Sum

Save the spreadsheet and name it: Excel Advanced Practice 4

MICROSOFT OFFICE PRACTICE QUESTIONS

24 [email protected]
QUESTION

Excel: Practice 5

Objectives:
The Learner will be able to:
1. Enter and format labels and data at least 75% of the time
2. Use Subtotal Function at least 75% of the time
3. Group and Outline at least 75% of the time
4. Insert a VLookup reference at least 75% of the time
5. Refer to a Lookup Array at least 75% of the time

Create a Sales spreadsheet

Open a new worksheet and rename it Bonus
Add the following labels across Row 1:
Add the names of the sales reps in Column A: Alex, Connie, Elizabeth, and Niki.
Add the following sales data in Column B.
Format Column D for currency and Column E for percent
Add the following data:

A B C D E F
1 Reps Sales
Bonus
Percent
Goal Percent
Bonus
Check
2 Alex $ 3,500.00 $2,500 5%
3 Connie $ 8,310.00 $5,000 10%
4 Elizabeth $ 8,170.00 $7,500 15%
5 Niki $13,560.00 $10,000 20%
6 Deeter $ 3,500.00

Name the Range:
Select cell D1 through E5 and use the Name Box to name the range: Sales

Calculate the Bonus Percent with the Sales Lookup table
Select cell C2 and go to Formulas-> Insert Function
From the category list, choose Lookup and Reference, find VLookup
The first argument asks: "Where is the data?" The sales data for Alex is Cell B2.

The second argument asks: "Where is the look up table?” For the range, type the name
"Sales" (or use the red, white and blue Find button to go to the spreadsheet to select the
cells D1 through E5)

The third argument asks: “Where are the answers?” In our two column Sales table, the
correct percents are located in Column 2.

Calculate the Bonus Check
Now all of the pieces are in place to figure out how much bonus the sales reps receive. Select
Cell F2 and enter the following equation =B2*C2

Save the spreadsheet and name it: Excel Advanced Practice 5

MICROSOFT OFFICE PRACTICE QUESTIONS

25 [email protected]

QUESTION

1. The Car Payment
You see an ad for a used car that you would like to buy.  The ad says that the dealer will give anyone a
$500 trade in on his or her old vehicle.  The asking price for the car (before trade-in) is $4,000.  They
will offer you a 4% interest rate for a 3-year loan.  What is the amount you need to finance?  Use the
PMT function to determine what your monthly payments will be.  Copy the work, and then use the
Goal Seek tool to determine what the asking price of the car, before trade-in, would have to be to
make a monthly payment of $70.  Show both scenarios in your worksheet.

2. The CS110 Grade Book
Recreate the table shown below.  Determine the average for each student’s final grade.  Alphabetize
the list.  Using the Lookup formula, calculate the letter grade for each student whereby anything over
90 is an A, 80 is a B, 70 is a C, 60 is a D and anything lower is an F.  Chart the final grades in a bar
chart.

3. Vacation Budget
Before you create the worksheet in Excel, explain where you want to go and what kind of activities
you would like to do while you are there.  What is your proposed budget?  Set up your worksheet for
transportation costs (airfare, car rental, trains, etc.), accommodations, food, sightseeing and shopping.
Include any other activities you might enjoy.  Include a 10% contingency plan for emergencies.

4. Class Make-up
Create a chart for each:
There are 28 students in a class.  10 are freshmen, 8 sophomores, 4 juniors, and 1 senior.  5
people did not answer the question;
There are 11 men and 17 women – do a pie chart for this.
If only 23 of the students did the homework assignment, what percent of the class is that?
Another pie chart.

Name Exam 1 Exam 2   Exam 3 Final
Final
Grade
Letter
Grade
WAZARA 80 88 87 94

SAZAWANA 99 92 96 100

DEDE 85 99 82 95

EMEKA 56 76 74 70

BERE 45 35 56 60

CHAMA 100 90 95 100

MAMBO 75 88 97 89

RUTENDO 90 90 85 89

MICROSOFT OFFICE PRACTICE QUESTIONS

26 [email protected]

QUESTION

1. Start Microsoft Excel and type the following spreadsheet exactly as shown (follow the column and row
headings as a guide). You can either print out the following instructions or have two windows open (Microsoft
Excel - your spreadsheet, and your browser with these instructions).

A B C D E F
1 To track ICA modules
2
3 Name:
4 Date:
5 Course Records
6
7 Modules Participants SAT UNSAT SAT Average
8 Word 855 719
9 Excel 875 625
10 Concepts 820 750
11 E-mail 860 800
12
13
14 Overall Average of SAT’s:

2. Enter your name and today's date in the spaces shown on the spreadsheet.
3. Adjust the column widths to accommodate the longest entries in each of the columns.
4. Underline the column labels (Participants, SAT, UNSAT and SAT Average).
5. Enter a formula in D8 to calculate the number of participants who received a mark of UNSAT in Word (#
of participants minus SAT). Copy this formula to D9, D10, and D11 to calculate the number of students who
have received a mark of UNSAT in Excel, Concepts, and E-mail.
6. Enter a formula in E8 to calculate the number of SAT’s as a percent (SAT divided by Participants). Copy
this formula to E9, E10, and E11.
7. Define a range named percent to all the percent values in column E.
8. Display the values in E8 through E11 as one decimal and add a percent sign.
9. Enter a function in E14 to calculate an average percent of all tests combined. Use the range name percent in
the function argument.
10. Italicize the overall average value in E14 and the "Overall Average of SAT’s" label in A14.
11. Move the label Course Records to C5 and bold and underline it.
12. Center the values in B8 to B11, C8 to C11.
13. Use ChartWizard to create a pie chart using the default chart sub-type with the top left corner in A18. Show
the # of SAT’s and the # of UNSAT’s for the Word test. Make sure that the legend is moved to the left hand
side of the pie chart. Add the following title: Word Test Results.
14. Save the file  as EXCELPRACTICE
15. Close the file and exit Microsoft Excel.

MICROSOFT OFFICE PRACTICE QUESTIONS

27 [email protected]

QUESTION

a) Create a spreadsheet with the following entries:

B2 = CHICKEN INN
A4 = FOOD ITEM
A5 = PORTION CHIPS
A6 = SADZA & STEW
A7 = RICE & CHICKEN
A8 = HAMBURGER
A9 = SOFT DRINKS
C10 = SUB TOTAL
C11 = SUB TAX @ 15%
C12 = TOTAL COST

B4 = QUANTITY
B5 = 3
B6 = 1
B7 = 1
B8 = 2
B9 = 3
C4 = UNIT COST
C5 = $135.00
C6 = $180.00
C7 = $200.00
C8 = $170.50
C9 = $65.00
D4 = COST

AND PERFORM THE FOLLOWING:

i. Make B2 bold, underlined and size 16.
ii. Make all headings, i.e. A4 – D4, bold.
iii. Put borders on all entries of the sheet.
iv. Save document as Qn2data and print it.  (10 marks)

b) Input the formulae for the cost price of each item D5 – D9(5 marks)

c) Input the formulae for the calculated amounts for subtotals, sales tax and total cost in D10 – D12
respectively. (3 marks)

d) Create the Pie Graph for the Food Item and Quantity Columns. The pie chart should have an
appropriate title, legend, and each portion should show the percentage occupied by each item.  (6
marks)

e) Save the document as Qn2chicken and print it.(1 mark)

f) Show formulas you have used in a new sheet and save it as formulas. (5 marks)

All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.

MICROSOFT OFFICE PRACTICE QUESTIONS

28 [email protected]

QUESTION

Create a spreadsheet using the following information.  You have been asked to prepare a
spreadsheet to show the profit and loss figure for the last financial year.  The profit and loss
should be shown as a dollars and as a percentage.

1) Enter the raw data below, applying as many presentation Features (Font, Font Size, Font Colour, Number
Formats and Colour, Cell Shading, Text Rotation, etc) to it as you wish.
2) Apply appropriate number formats to your numbers.
3) Center your spreadsheet horizontally on the page
4) Give your spreadsheet an appropriate title and center it across your spreadsheet.
5) Select the best page orientation for your spreadsheet.
6) Adjust the column width and row height to suit the layout you have selected.
7) Create formula's to calculate the profit / loss as a currency for each month.
8) Create formula's to calculate the profit / loss as a percentage for each month.
9) Create formula's to calculate the Annual Totals for the Income, expenditure, and profit / loss.
10) Create a formula to calculate the profit / loss for the whole year.
11) Setup an appropriate header for this spreadsheet.
12) Setup a page number for this spreadsheet and place it in the footer.


Month Income Expenditure

March 1259.9 1410.45

April 1163.98 1499.10

May 1533 1370.25

June 1774 1440.8

July 1631 1530.25

August 1658 1490.55

September 1781 1369

October 1821.54 1420

November 2233.82 1611.81

December 2537.22 1577.63

January 1650 1423.98

February 1623 1598.12

MICROSOFT OFFICE PRACTICE

QUESTION
Create the following Table in Excel;
RollNo Name
Note: Pass Marks Should be 50 and total, result should be computed using formula. Those
who failed won’t have division and compute the division of rest using for
(next sheet should contain only Rollno and Division while the first sheet will contain
columns as given above except Division). Also validate marks
than 100 or less than 0. If so persist warning information
Solution:
Well, the question asks us to create two sheets
sheet with RollNo and Division.
Enter the headings as asked in sheet1 and sheet2.
Enter formula to calculate Total (F2) on Sheet1:
= C2 + D2 + E2
Enter Formula to calculate Result (G2) on Sheet1:
= IF (OR(C2<50, D2<50, E2<50), “Fail”, “Pass”)
[ If any of the marks is less than 50, the Result is Fail, otherwise, Pass]
Alternately, you can use any of the following formu
= IF ( AND( C2>=50, D2>=50, E2>=50), “Pass”, “Fail” )
[ If all of the marks is greater than or equal to 50, Result is Pass otherwise, Fail ]
= IF ( MIN (C2:E2)<50, “Fail”, “Pass” )
[ If the minimum marks is less than 50, Result is F
Go to the Sheet 2 and  on A2 enter formula
Sheet1. Drag the fill handle down to fill the same formula to all the rows existing in Sheet1.
On B2 of Sheet2 enter formula to calculate Division:
=IF( Sheet1!G2 = “Fail”, “*”, IF ( Sheet1!F2 / 3 >= 75, “First Division”, IF ( Sheet1!F2/3 >= 60, “Second Division”, “Third D
)))
[ If Result cell of Sheet 1 contains Fail, enter *, otherwise, If Total ce
First Division, otherwise, if average is more than or equal to 60, enter Second Division and enter Third Division for the res
To set validation on marks:
Go to the Sheet 1 and select the cells where marks is entered. Go to Data >> Validation.
On Settings tab configure:
Allow – whole number;  Data – between;   Maximum
To set warning information, configure Error Alert tab as:
Show Error alert after invalid data is entered
Style – Warning
Title – Invalid Data Entered
MICROSOFT OFFICE PRACTICE QUESTIONS
[email protected]
in Excel;
Name Math EnglishScience Total Result Division
Note: Pass Marks Should be 50 and total, result should be computed using formula. Those
who failed won’t have division and compute the division of rest using formula in next sheet
(next sheet should contain only Rollno and Division while the first sheet will contain
columns as given above except Division). Also validate marks – should not contain more
than 100 or less than 0. If so persist warning information.
Well, the question asks us to create two sheets – the first with RollNo, Name, Math, English, Science, Total and Result and the second
as asked in sheet1 and sheet2.
(F2) on Sheet1:
Enter Formula to calculate Result (G2) on Sheet1:
= IF (OR(C2<50, D2<50, E2<50), “Fail”, “Pass”)
[ If any of the marks is less than 50, the Result is Fail, otherwise, Pass]
Alternately, you can use any of the following formula to calculate Result.
= IF ( AND( C2>=50, D2>=50, E2>=50), “Pass”, “Fail” )
[ If all of the marks is greater than or equal to 50, Result is Pass otherwise, Fail ]
[ If the minimum marks is less than 50, Result is Fail, otherwise, Pass ]
=Sheet1!A2 and hit Enter. This will produce on A2 of Sheet2 whatever it was on A2 of
Sheet1. Drag the fill handle down to fill the same formula to all the rows existing in Sheet1.
Sheet2 enter formula to calculate Division:
=IF( Sheet1!G2 = “Fail”, “*”, IF ( Sheet1!F2 / 3 >= 75, “First Division”, IF ( Sheet1!F2/3 >= 60, “Second Division”, “Third D
[ If Result cell of Sheet 1 contains Fail, enter *, otherwise, If Total cell of Sheet1 / 3 (average or percent) is more than or equal to 75, enter
First Division, otherwise, if average is more than or equal to 60, enter Second Division and enter Third Division for the res
ect the cells where marks is entered. Go to Data >> Validation.
Maximum – 100;  Minimum – 0

To set warning information, configure Error Alert tab as:
is entered – checked
Error message
this cell must be between 0 to 100
Click OK to apply and close the
dialog box.

29

Note: Pass Marks Should be 50 and total, result should be computed using formula. Those
mula in next sheet
(next sheet should contain only Rollno and Division while the first sheet will contain
should not contain more
the first with RollNo, Name, Math, English, Science, Total and Result and the second
=Sheet1!A2 and hit Enter. This will produce on A2 of Sheet2 whatever it was on A2 of
=IF( Sheet1!G2 = “Fail”, “*”, IF ( Sheet1!F2 / 3 >= 75, “First Division”, IF ( Sheet1!F2/3 >= 60, “Second Division”, “Third Division”
ll of Sheet1 / 3 (average or percent) is more than or equal to 75, enter
First Division, otherwise, if average is more than or equal to 60, enter Second Division and enter Third Division for the rest. ]
Error message – The value for
this cell must be between 0 to 100
Click OK to apply and close the

MICROSOFT OFFICE PRACTICE QUESTIONS

30 [email protected]

QUESTION
Using a spreadsheet package you have studied, construct T Morongo’s pay slip for December 2008 following
the instructions below. Insert a custom footer with your
name, subject, course, exam/Test & question
number.
Save it as Salary advice. (5 marks)

SALARY ADVICE FOR DECEMBER 2010

EMPLOYEE         : T MARONGO

STAFF NO.        : 004

DATE             : 31 DECEMBER 2010

NEXT PAY DATE    : 31 JANUARY 2011

BASIC SALARY p.a.: $ 31200.00


INCOME AMOUNT DEDUCTIONS AMOUNT

Basic Salary    Pension @ 8%

Housing Subsidy    P.A.Y.E.

Vehicle Allowance    U.I.F.

      Medical Aid

      Bond Repayment
Gross Income    Total Deductions
Net Salary

INSTRUCTIONS
i. Housing Subsidy $6000 per year.  [2]
ii. Car Allowance $100 per month.[2]
iii. Pension 8% on Basic Salary.[2]
iv. P.A.Y.E.  $636.83                       [2]
v. Medical Aid $70.[2]
vi. U.I.F 1% on Basic Salary + Housing Subsidy. [2]
vii. Bond Repayment $630.[2]
viii. Calculate Net Salary. [4]
ix. Format all figures to 2d.p. and insert a z$ currency symbol. [5]
x. Insert a custom footer with your
name, subject, course, exam/Test & question
number.
Save it as Salary advice2. [2]

All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.

MICROSOFT OFFICE PRACTICE QUESTIONS

31 [email protected]

QUESTION

a) Create the following worksheet, in landscape format, produce a copy& save it as hotel. (5
marks)

Chibhanguza Hotel
EMPLOYEE NAME WORKED HOURS RATE PER HOUR CHIHURI
CHINYERERE
MAKINA
MANYERE
MBASERA
CHIGIJI
ZUVA
KONDO
ANDERSON
59
66
95
78
55
98
123
100
88
220000
110000
330000
450000
250000
329000
222000
161000
176000
TOTAL
REQUIRED
b) Insert columns for Gross Salary, PAYE, Aids Levy, Housing allowance, Transport allowance
and Net Salary (2 marks)
c) Given that
o PAYE is 16%,
o Aids levy is 3%,
o Housing allowance is 15%,
o Transport allowance is 10% of Gross Salary
.
i. Calculate the Gross salary,
ii. PAYE,
iii. Aids Levy,
iv. Housing allowance,
v. Transport allowance and
vi. Net Salary.
(8 marks)
d) Calculate the totals and save the worksheet as Hotel 2. (2 marks)
e) Produce a column graph that shows Employee name and Net salary, save the worksheet
as colgraph. (5marks)
f) Show all formulas you have used in a new sheet. Adjust the column width so that the
formulae are displayed in full and the sheets fits into one side of A4 landscape format and
save it as formulas. [3 marks]

All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.

MICROSOFT OFFICE PRACTICE QUESTIONS

32 [email protected]

QUESTION

A furniture shop sells furniture to customers on credit. The credit terms request the
customer to make a deposit of 25%. The balance after the total deposit is paid in monthly
installments over 24 months without interest.

The shop customers & furniture credit values are:

Name Furniture value Deposit Balance Monthly instal lment
Farai
Itai
Sibongile
Isaac
Fundai
Shingai
Mary
$85 000.00
$55 000.00
$90 000.00
$63 700.00
$95 700.00
$65 800.00
$95 900.00

a) Design a spreadsheet of the data above& save it as Furniture. [3 marks]
b) Make all titles bold and shade the cell background for titles in light grey color. [3 marks]
c) Format the furniture value to zero decimal point. [2 marks]
d) Use formulae to calculate values for deposit, balance & monthly installments. [12 marks]
e)
Sort the sheet in alphabetical order of names. [3 marks]
f)
Insert borders on all entries & save the sheet as Furniture2 [2 marks]
g) ON A NEW SHEET,
Create a fully labeled,
i.
Column graph [5 marks]
ii.
Bar Chart        [5 marks]
iii.
Pie Chart        [5 marks]
Using the name
and value of furniturecolumns&SAVE IT AS GRAPHS.

h)
Show formulas you have used for deposit, balance & monthly installment in a new sheet
and save it as
formulas. [10 marks]

All your field names or cells must fit on one page otherwise marks will be deducted. Use your
print preview regularly.

MICROSOFT OFFICE PRACTICE QUESTIONS

33 [email protected]

QUESTION

a)
Create a spreadsheet with the following entries & save it as ENG1 [5 marks]:

ENGINEERS’ SALARIES
Engineer’s Name Hours worked Rate per hour Salary Eng.Mudehwe
Eng.Bejera
Eng.Mudzuri
Eng.Muzawazi
Eng.Zhawari
Eng.Mutekede
180
300
500
200
300
120
$1000
$2000
$2500
$1500
$2500
$2000

Perform the following:
a.
bold & underline the title  [2 marks]
b.
make all heading bold      [2 marks]
c.
put borders on all entries of the sheet [ 2 marks]
d.
Save the worsheet& print it.               [ 1 mark]

b)
Given that salary = hours worked multiplied by rate per hour, calculate the salary. [6 marks]
c)
Add the following Engineers to the  worksheet: [2 marks]

Eng.Mavhunga
Eng.Bepete
500 hours
600 hours
$3000 per hour
$3500 per hour

d)
i) Calculate the total number of hours worked & the total amount paid to all the
Engineers. [ 4 marks]
ii) Format rate per hour & salary to zero decimal point. [1 mark]

e)
Create a pie chart for the Engineers’ names & the hours worked columns. The pie chart
should have an appropriate title legend and each portion should show the percentage of
hours accumulated by each Engineer. [5 marks]

Save the worksheet & print it.

f) Show all formulas you have used in a new sheet, and save it as formulas. [10 marks]

All your field names or cells must fit on one page otherwise marks will be deducted. Use your
print preview regularly.

MICROSOFT OFFICE PRACTICE QUESTIONS

34 [email protected]

QUESTION
Create a spreadsheet using the following information.  You have been asked to prepare a
spreadsheet using the results of a survey on the types of fizzy drinks people prefer.  3000
people where asked what their favorite fizzy drink is, and what their next preference would
be if their favorite was not available.

1) Enter the raw data below, applying as many presentation Features (Font, Font Size, Font Colour,
Number Formats and Colour, Cell Shading, Text Rotation, etc) to it as you wish.
2) Apply appropriate number formats to your numbers.
3) Center your spreadsheet horizontally on the page
4) Give your spreadsheet an appropriate title and center it across your spreadsheet.
5) Select the best page orientation for your spreadsheet.
6) Adjust the column width and row height to suit the layout you have selected.
7) Create formula's to calculate the percentage of the total number of people surveyed that preferred a
specific fizzy drink as their first preference.
8) Create formula's to calculate the percentage of the total number of people surveyed that preferred a
specific fizzy drink as their second preference.
9) Setup an appropriate header for this spreadsheet.
10) Setup a page number for this spreadsheet and place it in the footer.



Drink 1st Preference 2nd Preference

Pepsi 342 403

Coca Cola 359 367

7Up 238 290

Lift 215 190

Mountain Dew 321 311

Fanta 103 80

Ginger Beer 180 380

Leed Lemonade 217 120

Lemonade 215 105

L&P 425 414

Vanilla Coke 203 67

Don't Knows 182 273

MICROSOFT OFFICE PRACTICE QUESTIONS

35 [email protected]

QUESTION

Instructions to download the file needed to perform this practice question.

Go to the web link below to download:

http://www.4shared.com/file/peStSj9F/Practice1.html

MICROSOFT OFFICE PRACTICE QUESTIONS

36 [email protected]

MICROSOFT OFFICE PRACTICE QUESTIONS

37 [email protected]

QUESTION

Instructions to download the file needed to perform this practice question.

Go to the web link below to download:

http://www.4shared.com/file/ITjcfXiw/Practice2.html

MICROSOFT OFFICE PRACTICE QUESTIONS

38 [email protected]

MICROSOFT OFFICE PRACTICE QUESTIONS

39 [email protected]

MICROSOFT OFFICE PRACTICE QUESTIONS

40 [email protected]
QUESTION

Instructions to download the file needed to perform this practice question.

Go to the web link below to download:
http://www.4shared.com/file/cVpnJIRT/Practice3.html

MICROSOFT OFFICE PRACTICE QUESTIONS

41 [email protected]

MICROSOFT OFFICE PRACTICE QUESTIONS

42 [email protected]

QUESTION

Instructions to download the file needed to perform this practice question.

Go to the web link below to download:

http://www.4shared.com/file/-5Hsf7m2/Practice4.html

MICROSOFT OFFICE PRACTICE QUESTIONS

43 [email protected]

QUESTION

Instructions to download the file needed to perform this practice question.

Go to the web link below to download:

http://www.4shared.com/file/XnkojXlx/Practice5.html

MICROSOFT OFFICE PRACTICE QUESTIONS

44 [email protected]

QUESTION

COURSEWORK MARKSHEET

a)
Using a spreadsheet package you have learnt, type the above mark sheet. Save as
marks and print a copy. (10 Marks)

b)
Calculate the missing figures (1 decimal point) using formulae. Save as marks2 and
print a copy. (15 marks)

            THEORY    PRACTICAL
   TESTS       ASSIGNMENTS ASSIGNMENTS
NAMES 1 2 20% 1 2 15% 1 2 25%
MAKWIRO 73 55 - 89 50 - 90 60 -
GORONGA 74 55 - 75 54 - 85 65 -
BANGO 77 55 - 70 63 - 80 70 -
MAKAHA 55 73 - 66 65 - 75 75 -
MEKI 60 58 - 70 70 - 60 92 -
MAPHOSA 85 51 - 40 63 - 75 80 -
MADI 63 - 53 83 - 75 85 -
LIMA 50 53 - 29 39 - 50 63 -
DAUDI 75 41 - 70 61 - 59 49 -
AVERAGE
HIGHEST
LOWEST

MICROSOFT OFFICE PRACTICE QUESTIONS

45 [email protected]

QUESTION

Please set up a spreadsheet using the following information. Do not put any lines or borders
on it yet.
Names Weight
peaches
Weight plums Weight
oranges
Total weight
80Linda
73Joseph
01Rufaro
78Simbai
85Langton
100
34
25
164
290
50
212
25
167
0
0
21
33
74
3

i. Save it as Qn-fruits1. [5 marks]
ii. Use the Sum formula to calculate the Total weight (kg) of fruit packed by each worker. [5 marks]
iii. Format all the numbers as integer (2 decimal places). [1 mark]
iv. Separate employee names & their payroll numbers, by inserting 2 columns after the Names column & insert the
headings Employees & Payroll Number. Enter the information into the 2 columns. (See example below).

Employees Payroll Number
Linda
Joseph
Etc
80
34
Etc

v. Center align the Payroll Number heading & the numbers in the column. (1 mark)
vi. Delete the Names column (1 mark)
vii. Add a title WEEKLY PRODUCTION FIGURES in bold, font size 16 above the spreadsheet. [2 marks]
viii. Add rows at the bottom of the worksheet and label them AVERAGE, MAXIMUM & MINIMUM. [3 marks]
ix. Calculate the average, maximum & minimum values for the columns containing weights only. [6 marks].
x. Add shading to the column headings and borderlines to the full table. (Include the column headings but not the
title in the border). [2 marks]
xi. Set up the spreadsheet ready for printing in landscape format [1 mark].
xii. Save the worksheet as Qn-fruit2. [1 mark]
xiii. Create a pie chart titled (EMPLOYEE PAYROLL NUMBERS) for the Employees & Payroll Number columns
only. Do not show a legend on your chart. Data labels indicating percentages should be displayed. Display the
chart as a new sheet & print it. [5 marks]
xiv. Change the spreadsheet to display formulae you have used. Adjust the column width so that the formulae are
displayed in full and the sheets fit into one side of A4 landscape format. Save the worksheet as formulas in
landscape format. [5 marks]

All your field names or cells must fit on one page otherwise marks will be deducted. Use your
print preview regularly.

MICROSOFT OFFICE PRACTICE QUESTIONS

46 [email protected]

QUESTION
Use a new workbook & construct a worksheet with the data given & save it as LYONS. [5
marks]

LYONS INC.
Orange JUICE sales
PRODUCT COST
PRICE
PER
LITRE
MARK UP
PER ITEM
35%
SELLING
PRICE
LITRES
SOLD
TOTAL
INCOME
PROFIT
Cascade
Quench
Xtra
Sun Splash
House brand
3.75
3.65
4.25
1.50
1.50
234
345
456
123
245

TOTAL
AVERAGE
HIGHEST
LOWEST

INSTRUCTIONS

Q Markup= Cost price/Litrex 35%
Q Selling price= Cost price/Litre + Mark up
Q Total income= Litres sold x Selling Price
Q Profit = Total income – (Cost price/LitrexLitres sold)

a) The MARKUP % (35%) must be inserted in a separate cell under the heading. USE IT as an
absolute cell reference in the formula to calculate the markup per item. [6 marks]
b) Calculate the mark up for each item. [5 marks]
c) Calculate the selling price for each item. [5 marks]
d) Calculate the Total Income for each item. [5 marks]
e) Calculate the profit for each item. [5 marks]
f) Format the column LITRES SOLD to display the number of litres as integers. The rest of the
worksheet must be formatted to display two decimals. [4 marks]
g) Use statistical functions to calculate the:
o AVERAGE
o HIGHEST (MAX)
o LOWEST (MIN) for Selling Price column up to Profit Column. [6 marks]

h) Show all formulas you have used in a new sheet. Adjust the column width so that the formulae
are displayed in full and the sheets fits into one side of A4 landscape format and save it as
formulas. [10 marks]
i) Under the worksheet Create a pie chart titled PRODUCT COST PER UNIT for Product & Cost
price per Litre columns. Data labels indicating percentages should be displayed. [5 marks]
j) Put borders neatly on the on the work sheet & save it as LYONS2. [4 marks]

All your field names or cells must fit on one page otherwise marks will be deducted. Use your
print preview regularly.

MICROSOFT OFFICE PRACTICE QUESTIONS

47 [email protected]

QUESTION (Mail Merge)

USING THE DETAILS BELOW, YOU ARE REQUIRED TO:
a)
Create a data file and save it as primary.
b)
Create a standard letter and save it as standard.
c)
Merge the data file and standard letter, and save it as secondary.

JAMES KUSHAYA 129 RAKODZI MUTARE NC PURCHASING $250000 15 OCTOBER 1000 HOURS

RACHEL MOTSI HURUNGWE COUNCIL BOX 1280 MAGUNJE ND ACCOUNTANCY $300000 20 OCTOBER 1000 HOURS

MARY SHAMHU 1352 RUJEKO MARONDERA HND MARKETING $500000 25 OCTOBER 1000 HOURS

KAROI POLYTECHNIC COLLEGE
PRIVATE BAG 2525
KAROI

<<INSERT TODAY’S DATE>>

<<INSERT ADDRESS>>

DEAR <<X>>

INVITATION FOR AN INTERVIEW

You are being invited to an interview on <<X>>. The interview fee, which is non
refundable, for <<X>>level is <<X>>.

The interview starts at <<X>> hours.

Yours faithfully

B TOSE
Registrar

MICROSOFT OFFICE PRACTICE QUESTIONS

48 [email protected]

QUESTION
Part 1
Type the passage below, font size 12 point, exclude the border, & save it as virus [10 marks]

Protect Yourself: Computer Viruses

Viruses, Trojan horses & worms are human-made software programs created specifically to wreak
havoc on personal computers and networks. The chance of contracting one of these computerviruses
over the Internet has increased dramatically. In fact, unless you run anti-virus software, your
computer will almost certainly become infected. Typically, you get a virus by opening infected e-mail
attachments.
Some viruses are relatively harmless to individuals. They just attach themselves to outgoing messages
or e-mail themselves to all the contacts listed in your address book. The sudden flood of e-mail
overwhelms mail servers, causing the system to crash.
Other viruses are more destructive and may lie dormant until a certain date. Then they spring to life
to do their dirty deeds. Sometimes a strange message appears on your screen, or data and programs
may be modified. In the worst case, all the files on your hard drive may be wiped out. These
pernicious programs start on one computer, then replicate quickly, infecting other computers around
the world.
In 1988 a student at CornellUniversity sent out a virus out by accident, infecting more than 6,000
computers in minutes, nearly bringing the Internet to its knees. More recently, the "I Love You"
virus caused over $1 billion in lost productivity as it crippled e-mail systems worldwide. Last year
alone, 10,000 new viruses, Trojan horses and worms were unleashed.
Part 2
a) Change  the font type of the whole document to Courier or Courier new [2 marks].
b) Center the heading, underline it, increase the font size to 20 & change the font type to Tahoma.
[4 marks].
c) Perform a word count and type the number of words at the bottom of the passage. [3 marks].
d) Perform  Drop caps on every character that begins a  paragraph (drop 2 lines).[4 marks]
e)
Double-space the first paragraph. [3 marks].
f) Insert a footer written page 1 of 1 ,center it  & make it bold.[3 marks].
g) Split the passage, excluding the heading, into two columns (with a line between the columns) [4
marks].
h) Replace every occurrence of the wordcomputer with the word PC & every occurrence of the word
viruses with the word WORMS. [4 marks]
i) Make the 3
rd paragraph bold & italic. [2 marks]
j) Save it as virus2 & produce a printout. [1 mark].

MICROSOFT OFFICE PRACTICE QUESTIONS

49 [email protected]

QUESTION
Type the passage below as it is. Use font size 12. [8 marks]
what is a Browser?
A browser is a computer program that resides on your computer enabling you to use the computer to view
WWW documents and access the Internet taking advantage of text formatting, hypertext links, images, sounds,
motion, blogs, and other features. Firefox and Internet Explorer are currently the leading "graphical browsers"
in the world (meaning they facilitate the viewing of graphics such as images and video and more). There are
other browsers (e.g., Mozilla, Safari, Opera). Most offer many of the same features and can be successfully used
to retrieve documents and activate many kinds of programs.
Browsers all rely on "plug-ins" to handle the fancier files you find on the Web. Plug-ins are sub-programs
stored within a browser or elsewhere in your computer especially to support special types of files you may click
on. If you click on a link, and your computer does not currently have the plug-in needed for the file you clicked
on, you are usually prompted with an opportunity to get the plug-in. Most plug-ins are free, and easy and safe
to install on your computer; follow the instructions you are given.
The main way in which browsers differ is in the convenience features they offer for navigating and managing
the Web and all the URLs you may want to keep track of. Netscape and Internet Explorer both offer the ability
to e-mail documents, download them to diskette, print them, and keep track of where you've been and sites
you want to "bookmark" or "Add to Favorites" (Microsoft's name bookmarks).
a) Save the document as browser.  [2 marks]
b) Change the case of the main heading to Title Case, Font size 16, double underline & center it. [4
marks]
c) Put a border right round the passage & not the page. [4 marks]
d) Justify all the paragraphs excluding the main heading. [2 marks]
e) Change the font type of paragraph 2 to Bookman Old Style, font size 14. [2 marks]
f) Divide the passage into 2 columns with a line between. [3 marks]
g) Drop cap all the paragraphs in your document excluding the headings. [3 marks]
h) Change the line spacing of the entire document to 1.5 lines. [2 marks]
i) Save the document as browser2.

MICROSOFT OFFICE PRACTICE QUESTIONS

50 [email protected]

QUESTION
Draw the following flowchart using drawing tools in your word processing program, or any other
package you are familiar with. Use font type
Agency FB& font size 11 for text inside the shapes.
[15 marks]
PROCEDURE FOR HYPOTHESIS TESTING

Formulation of the hypothesis
Identification of the
distribution
Determining rejection &
acceptance region
Calculation of test statistics
from data collected
Make a
statistical
decision
Do not reject
the null
hypothesis
Reject the null
hypothesis
Conclude null hypothesis may
be true
Conclude alternative
hypothesis is true

MICROSOFT OFFICE PRACTICE QUESTIONS

51 [email protected]

QUESTION
a) Reproduce the following worksheet & save it as monthly sales, insert a title Half
Yearly Sales & produce a print out (5 marks)

Names
January February March April May June
Mr. Dube 20000 10000 1000 100000 60000 150000
Mr. Moyo 25000 12000 8000 200000 50000 250000
Mr. Sibanda 30000 18000 16000 300000 40000 350000
MsNcube 35000 22000 32000 400000 30000 450000
MsSibanda 20000 20000 23000 22000 23000 240000
Mr. Zuze 40000 24000 64000 500000 20000 650000
Mr. Jazi 45000 28000 128000 600000 10000 750000
Mr. Mugara 50000 32000 4000 700000 70000 850000
Mrs. Madyira 55000 34000 12000 800000 80000 950000
Mr. Kotso 60000 40000 74000 900000 90000 200000
TOTAL - - - - - -
AVERAGE - - - - - -
HIGHEST - - - - - -
LOWEST - - - - - -
b) Calculate the missing figures using formulae & embolden them. (12 marks)
c) Produce a column graph on a new sheet showing the heading Monthly sales for 6 months.
[4 marks]
d) Print the worksheet with formulae & save it as formulae. It should fit on one sheet. [4
marks]

All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.

MICROSOFT OFFICE PRACTICE QUESTIONS

52 [email protected]

QUESTION
a) Reproduce the following worksheet & save it as IT-Costing, insert a title Computer
Consumables Costing & produce a print out (5 marks)
Product
Description
Cost price Mark
up
Selling
price
Gross
profit
Storage
Expenses
Net
Profit/loss
40 GB disk

Drive

CD Writer

TV Tuner Card

Sound Card

Video Card

Multimedia

Speakers

Keyboard

Mouse

Mouse pad
800000

1300000

1500000

300000

800000

400000

100000

250000

80000

10000

12000
10%

20%

15%

20%

15%

30%

20%

20%

25%

20%

10%
5000

120000

110000

40000

30000

25000

12000

15000

18000

9000

10000
Total
b) Insert the currency symbol on cost price, selling price, gross profit, totals & net profit/ loss
and format to 2 decimal places. (5 marks)
c) Use given mark up percentages & calculate the selling price, gross profit, net profit & totals.
Save the worksheet as IT-costing2 & produce a print out.

    (15 marks)
d) Change the spreadsheet to display formulae you have used. Adjust the column width so that
the formulae are displayed in full and the sheet fits into one side of A4 landscape format.
Save the worksheet as formulas in landscape format. [5 marks]

All your field names or cells must fit on one page otherwise marks will be deducted. Use your
print preview regularly.

MICROSOFT OFFICE PRACTICE QUESTIONS

53 [email protected]

QUESTION
TYPE THE PASSAGEbelow, font size 14 point, & save it as Internet [5 marks]

What is the Internet?
The Internet is a network of networks, linking computers to computers sharing the TCP/IP
protocols. Each runs software to provide or "serve" information and/or to access and view
information.
The Internet is the transport vehicle for the information stored in files or documents on another
computer. It can be compared to an international communications utility servicing computers. It is
sometimes compared to a giant international plumbing system. The Internet itself does not contain
information. It is a slight misstatement to say a "document was found on the Internet." It would be
more correct to say it was found through or using the Internet. What it was found in (or on) is one of
the computers linked to the Internet.
Part 2

a) Change the font type of the passage to Comic Sans MS [2 marks].
b) Center the heading, underline it, increase the font size to 20 & change the font type to Algerian.
[4 marks].
c) Move paragraph 1 below paragraph 2, such that paragraph 2 becomes paragraph 1 & paragraph
1 becomes paragraph 2. [2 marks]
d) Perform a word count on the passage and type the number of words at the bottom of the
passage. [3 marks].
e) Perform Drop caps on every character that begins a paragraph (drop 3 lines). [4 marks]
f)
Double-space the first paragraph. [3 marks].
g) Insert a footer written Internet, center it  & italicize it. [3 marks]
h) Put a border right round the passage & not the page. [2 marks]
i) Replace every occurrence of the word Internet with the word INTERNET. [4 marks]
j) Make the 1
st   paragraph bold & italic. [2 marks]
k) Save it as Internet2 & produce a printout. [1 mark].

MICROSOFT OFFICE PRACTICE QUESTIONS

54 [email protected]

QUESTION
PART 1
Type the passage below, font size 10 point, & save it WWW [10 marks]

What is the World Wide Web and what makes it work?
The WWW incorporates all of the Internet services above and much more. You can retrieve documents, view
images, animation, and video, listen to sound files, speak and hear voice, and view programs that run on
practically any software in the world, providing your computer has the hardware and software to do these
things.
When you log onto the Internet using a web browser (e.g., Internet Explorer, Fire fox, Mozilla, Netscape,
Opera, Safari), you are viewing documents on the World Wide Web. The basic foundation on which the WWW
function is the programming language called HTML. It is HTML and other programming imbedded within
HTML that make possible hypertext. Hypertext is the ability to have web pages containing links, which are
areas in a page or buttons or graphics on which you can click your mouse button to retrieve another document
into your computer. This "click ability" using Hypertext links is the feature, which is unique and revolutionary
about the Web.
How do hypertext links work?
Every document or file or site or movie or sound file or anything you find on the Web has a unique URL
(uniform resource locator) that identifies what computer the thing is on, where it is within that computer, and
its specific file name. (More explanation on the structure of URLs.) Every Hypertext link on every web page in
the world contains one of the URLs. When you click on a link of any kind on a Web page, you send a request
to retrieve the unique document on some computer in the world that is uniquely identified by that URL. URLs
are like addresses of web pages. A whole cluster of internationally accepted standards (such as TCP/IP and
HTML) make possible this global information retrieval phenomenon that transcends all political and language
boundaries.

Part 2

a) Change the font type of the whole passage to Arial [2 marks].
b) Center the two headings, underline, set the font size to 12 & change the font type to Arial
Black. [4 marks].
c) Perform a word count and type the number of words at the bottom of the passage. [3 marks].
d) Perform Drop caps (on the first 2 paragraphs) on every character that begins a paragraph (drop 2 lines).
[2 marks]
e)
Justify the 3
rd paragraph excluding the heading. [2 marks]
f)
Make the line spacing of the second paragraph 1.5 lines. [3 marks].
g) Insert a Header written, World Wide Web,align it to the right. [3 marks].
h) Split the passage, excluding the heading, into two columns (with a line between the columns) [4
marks].
i) Insert footer with your name, subject & course. [1 mark]
j) Insert a page number at the top left of the page [1 mark]
k) Engrave the last 5 lines of the last paragraph (paragraph3). [5 marks]
l) Save your document as www2 & produce a print out.

MICROSOFT OFFICE PRACTICE QUESTIONS

55 [email protected]

QUESTION
PART 1
Type the passage below, font size 12 point, & save it as Cards [10 marks]
COMPUTER CARDS
Cards are components added to computers to increase their capability. When adding a peripheral
device makes sure that your computer has a slot of the type needed by the device.
Sound cards
Allow computers to produce sound like music and voice. The older sound cards were 8 bit then 16
bit then 32 bit. Though human ear can't distinguish the fine difference between sounds produced by
the more powerful sound card they allow for more complex music and music production.
Colour cards
Allow computers to produce colour (with a colour monitor of course). The first colour cards were 2
bits, which produced 4 colours [CGA]. It was amazing what could be done with those 4 colours.
Next came 4 bit allowing for 16 [EGA and VGA] colours Then came 16 bit allowing for 1064
colours and then 24 bit which allows for almost 17 million colours and now 32 bit is standard
allowing monitors to display almost a billion separate colours.
Video cards
Allow computers to display video and animation. Some video cards allow computers to display
television as well as capture frames from video. A video card with a digital video camera allows
computers users to produce live video. A high speed or network connection is needed for effective
video transmission.
Network cards
Allow computers to connect together to communicate with each other. Network cards have
connections for cable, thin wire or wireless networks.

Part 2

a) Change the font type of the whole document to Bookman Old Style [2 marks].
b) Center the heading & subheadings, underline, and change font size to 18 & font type to
Rockwell. [4 marks].
c) Perform a word count and type the number of words at the bottom of the passage. [1 mark].
d) Perform OR put BULLETS on every paragraph (exclude the sub-heading). [2 marks]
e)
Double-space & justify the 3rd paragraph. [2 marks].
f)
Emboss paragraph 4 including its subheading. [3 marks]
g) Insert a footer written computer cards. [1 mark]
h) Justify & put a background color of light grey
on paragraph 2 including its heading. [4 marks]
i) Split the passage, into two columns (with a line between the columns). [4 marks]
j) Replace every occurrence of the wordcolourswith the word COLORS. [4 marks]
k) Toggle case the last paragraph & its subheading. [2 marks]
l) Save it as cards2 & produce a printout. [1 mark].

MICROSOFT OFFICE PRACTICE QUESTIONS

56 [email protected]

QUESTION
PART 1
Type the passage below, font size 12 point, & save it as CompSystem. [10 marks]

The Four Operations of a Computer System

Input
Home computers are microcomputers. Input is supplied to the microcomputer with the use of a keyboard, a
mouse, or another input device. These input devices may be called peripheral devices.

Processing
Processing is done inside the computer in an area called the central processing unit (CPU). Processing is the
conversion of input to output.

Storage
Storage refers to holding information somewhere.
RAM, Random Access Memory, is short-term memory. It is volatile memory because the memory is
automatically "erased" when the power is turned off or interrupted. The RAM memory is located inside the
computer case on the motherboard. A motherboard is not the keyboard. The keyboard is what you type with.
A motherboard holds RAM memory, electronic circuits and other computer parts including the central
processing unit. ROM, Read-Only-Memory, is not volatile meaning the memory is still there when power is
interrupted or turned off. When the computer is turned back on again, ROM memory is still in storage on the
internal hard disk.

Output
Output is the result of a computer process. Output may be viewed on a monitor screen, heard through
speakers, printed on printers, and so forth. Output devices may be considered hardware and are also
considered to be peripheral devices.

Part 2

a) Change the font type of the passage to Tahoma. [2 marks].
b) Center the heading, underline it, increase the font size to 18 & change the font type to
Bookman Old Style. [4 marks].
c) Perform a word count and type the number of words at the bottom of the passage. [2 marks].
d) Perform Drop caps on every character that begins a paragraph (drop 2 lines). [4 marks]
e)
Change the line spacing of paragraph 3 to 1.5 lines & center align the paragraph & its heading.
[3 marks]

f) Insert a footer written The Four Operations of a Computer System. [1 mark].
g) Split the passage, excluding the heading, into two columns (with a line between the columns) [4
marks].
h) Double underline
all subheadings & increase font size to 16. [4 marks]
i) Create a table with 4 columns & 2 rows. Enter headings: Input, output, software & storage, and give
2 examples of each. Bold the headings. [4 marks]
j) Save it as Compsystem2 & produce a print out

MICROSOFT OFFICE PRACTICE QUESTIONS

57 [email protected]

QUESTION

PART 1
Type the passage below, font size 12 point, & save it as System. [10 marks]

A Basic Computer "System"

A computer system refers to the computer AND all of its equipment. Equipment like speakers,
printer, keyboard, scanner, etc. is called peripheral equipment, sometimes shortened to "peripherals".
The central processing unit (CPU) is considered to be "the computer". Without peripheral equipment
(such as monitor, printer, speakers, etc.) for input and output the microcomputer (home computer)
will not be able to do anything you find useful.

Your computer system cannot help you type a letter unless you have some type of software
(program) to do this. A “word processing” program handles most typing. A software program for
your computer can be purchased at stores like Office Depot, Staples, and computer stores. Check
your local telephone directory for a computer store in your area. Sometimes when you purchase a
computer it already has a word processing program installed. If you buy a computer from a large
electronics chain store, even if you have to travel out of town, you will get a better price as a rule
than buying from a smaller chain store in town. Ask in town first, if they would be willing to match
another store's Advertised price... See "Buying A Computer", next

Part 2

a) Change the font type of the whole document to Courier or Courier new [2 marks].
b) Center the heading, underline it, increase the font size to 20 & change the font type to Tahoma.
[4 marks].
c) Perform a word count and type the number of words at the bottom of the passage. [3 marks].
d) Perform Drop caps on every character that begins a paragraph (drop 3 lines). [2 marks]
e)
Double-space the first paragraph. [3 marks].
f) Insert a Header written “A basic computer system”, center it. [2 marks].
g) Put a border right round the paragraph 2  & make all the characters inside the border caps or
uppercase. [4 marks].
h) Replace every occurrence of the word computer with the word PERSONAL COMPUTER. [4
marks]
i) Make the 1st paragraph shadow & italic. [3 marks]
j) Save it as system2 & produce a printout. [1 mark].

MICROSOFT OFFICE PRACTICE QUESTIONS

58 [email protected]

QUESTION
Type the passage below, font size 10 point, & save it as Mac. [12 marks]

The Macintosh Computer
The Macintosh computer is commonly referred to as a "Mac". Apple Computer has produced a
PowerMac, an iMac, and a PowerMac G4, and the PowerMacG5. The operating system of the
PowerMac G4 or G5 has undergone revisions. Each major version also has a name: OS X version
10.2.x is Jaguar; version 10.3.x is Panther, and the version 10.4.x is Tiger. The Apple PowerMac
computers (the G4 and the G5) have two processors (for parallel processing) instead of just one, and
there is space inside the computer to upgrade to 4 hard disks in a RAID array to give more power to
thecomputer functioning as a server. Sometimes the computer tower is called a "box" which is a
slang word for "the computer". You could say, "There are two processors inside the box."

There is software specially designed for the PowerMac computersto help move files from a Windows
98, ME, or 2000 system (XP is not listed on the box) to the Mac OS X. This software is called
Move2Mac and is a product of Detto Technologies. I found my copy of the shrink-wrapped software
on a shelf at a large Fry's Electronics store. A lot of computer software can be purchased using a
credit card with a secure connection over the Web, then downloading that software to your own
computer. I prefer having a CD or other disk with the software on the disk.

The Macintosh has excelled in the commercial graphics and publishing industries and thousands of
people prefer a Mac for home use rather than a PC. The PC computerscurrently have a much greater
market share and there are millions in use in homes and businesses throughout the world. When you
attend college the college will specify which type of computer, Mac or PC, will be in use at the
college for faculty and students. Some colleges use just Mac computers in campus buildings and for
the faculty. Other colleges use PCs.


(In the following paragraphs I use OS to mean "operating system")
Prior to the Macintosh OS X operating system the Macs used an operating system based upon a
single processor (computer CPU) which processed data and ran applications using what was called
cooperative multitasking. Cooperative multitasking allowed programs to sometimes take control of
the central processing unit. Now with the newer Macintosh operating system, OS 10.2.x (Jaguar) and
later versions there is a UNIX-like kernel in the operating system, two processors and the central
processing unit processes data with symmetric multiprocessing (uses both CPU's or "chips" to
process data) and it uses pre-emptive multitasking, not allowing any application to take control of the
central processing units.

MICROSOFT OFFICE PRACTICE QUESTIONS

59 [email protected]

Part 2
a)
Change the font type of the whole document to Arial narrow [2 marks].
b)
Justify the whole passage. [4 marks]
c)
Center the heading, double underline it, increase the font size to 20 &
change the font type to Tahoma. [4 marks].
d)
Perform a word count and type the number of words at the bottom of the
passage. [3 marks].
e)
Perform Drop caps on every character that begins a paragraph (drop 2
lines). [4 marks]
f)
Double-space the first paragraph. [3 marks].
g)
Insert a footer written Macintosh, center it & make it bold. [3 marks].
h)
Split the passage, excluding the heading, into THREE columns (with a line
between the columns) [4 marks].
i)
Replace every occurrence of the word computers with the word”
(PERSONAL COMPUTERS)”. [4 marks]
j)
Make the 3
rd
paragraph italic. [1 mark]
k)
Engrave the last paragraph. [2 marks]
l)
Save it as system2 & produce a printout. [1 mark].

MICROSOFT OFFICE PRACTICE QUESTIONS

60 [email protected]

QUESTION
Display the following chart attractively using any word-processing program. Make sure the top margin is equal to the
bottom margin.

MICROSOFT OFFICE PRACTICE QUESTIONS

61 [email protected]

QUESTION
PART 1
Type the passage below, font size 10 point, & save it as CPU. [10 marks]

Central Processing Unit and Software Compatibility

The computer processor inside a PC or PC-clone computer has totally different architecture
(microscopic "wiring" schematic) inside the central processing unit chip (the CPU, or "chip"). In
other words, the specific way the circuits are laid out in a computer chip (CPU, central processing
unit) is called the chip architecture. PC chips and Mac chips have processing units with totally
different architecture. Software is not interchangeable. Buy Mac software for the Macintosh and buy
PC software for PCcomputers. An Apple or Mac computer is not a PC. Most PCcomputers are
sold new with a Windows operating system but keep in mind that other operating systems can also
run on PC-architecture machines. One example of another operating system that can run on a PC
machine is Linux for Windows. When two operating systems are on a disk they are installed on
separate "partitions" of the disk. That is similar to two songs on one CD having to be on separate
"tracks".

Hardware and Software

Usually, things you can see and touch on a computer or inside a computer are called "hardware"
whereas programs for the computer (digital instructions) are called software. A computer
programmer who writes lines of code for the computer creates software. An interpreter or compiler
is a smaller program, which changes the programmer's code into machine instructions for the central
processing unit. After much testing and debugging, the programmer's code is finally "packaged" into
executable files which make up the final "software" which can be purchased later, or might be
"bundled" with the computer when you buy it (meaning that some software is already installed when
you buy the computer.)
Part 2

a) Change the font type of the whole document to Courier or Courier new [2 marks].
b) Center the heading & Sub heading, double underline it, increase the font size to 18 & change
the font type to Tahoma. [4 marks].
c) Perform a word count and type the number of words at the bottom of the passage. [3 marks].
d) Perform Drop caps on every character that begins a paragraph (drop 3 lines). [4 marks]
e)
Double-space the first paragraph. [3 marks].
f) Insert a header with your name, subject, and course; put a borderline with 2 & a quarter width
after the course. [3 marks]
g) Split the passage, excluding the heading, into two columns (with a line between the columns) [4
marks].
h)
Replace every occurrence of the word computer with the word” COMPUTER”. [4 marks]
i) Justify & engrave the 2nd paragraph. [2 marks]
j) Save it as CPU2 & produce a printout. [1 mark].

MICROSOFT OFFICE PRACTICE QUESTIONS

62 [email protected]

QUESTION
a) Create a worksheet using data below & save it as Sales& produce a print out.
     [3 marks]

Product Percentage Sales
Mouse
Keyboards
Hard disks
CD-ROMs
Floppy disks
Sound Cards
CD-R
Monitors

10
12
8
10
20
8
12
20

b) Create a pie chart using the data above. On the chart put/ Display Data labels indicating label &
percent. [3 marks]
c) The chart title should be: COMPUTER CONSUMABLES PERCENTAGE SALES. It should be inside
the chart (font type: Agency FB & font size 14, underline the title). [3 marks]
d) Format the legend font type to Agency FB & font size to 8. Reduce the size of your legend if it is
coming to contact with the Chart title. [3 marks]
e) Format data labels font size to 10 & font type to Agency FB or Arial narrow. [3 marks]
f) Using your print preview make your pie chart large & fitting. Save your pie chart as Piesales [5 marks]
g) Create a worksheet from the following data & save it as cellphones print copy
        [3 marks]

h) Create a Column chart from the data above. Use the first chart sub-type.
      [3 marks]
i) Insert a chart title: CELLPHONES PRICE GRAPH. It should be inside the chart (font type: Algerian &
font size 14, underline the title). [3 marks]
j) Format the legend font type to Agency FB & font size to 8 & bold it. [3 marks]
k) Label the X-axis (Mobile Type) & Y-axis (Amount (Z$)), & the font type of the X & Y-axis to Agency
FB, size 10. [8 marks]
l) Using your print preview make your column graph large & fitting. Make sure every cell phone or mobile
name is appearing on your graph. Save your column graph as Cellbar& print a copy. [5 marks]
m) Print a directory listing.  [5 marks]

All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.

Cell phone Price ($)
Nokia 5510
Sagem 300
Nokia 3330
Philips C50
Nokia 3410
Nokia 2110
Motorola C300
Siemens A50
Samsung 200
500
2500
3000
4500
5000
4000
3500
2000
1000

MICROSOFT OFFICE PRACTICE QUESTIONS

63 [email protected]

QUESTION
a) The following data shows gasoline consumption rates for different cars traveling at different
speeds. Create a worksheet using the data, save it as cars & produce a print out. (5 marks)
60km/h 120km/h 160km/h
Benz
Mazda
VW
Toyota
BMW
Lexus
Mitsubishi
Honda
80
70
60
50
40
30
20
15
90
80
70
60
50
40
30
25
100
90
80
70
60
50
40
35
b) Insert a title GASOLINE CONSUMPTION FOR DIFFERENT MAKES OF CARS at the
top of the worksheet. [2 marks]
c) Produce a gasoline consumption column graph, with a relevant Chart title, X & Y –axis & a
proper legend for the data. The candidate is reminded to use print pre-view to make sure his/
her graph fits on the page. [8 marks]
d) Insert between Toyota & BMW details of the following car: [5 marks]
Nissan      45          55          65
e) Save as cars2 &produce a print out.
f) Create a worksheet using the data below & save it as Employees. [5 marks]

Name   Surname Employee # Gross Wage Deductions Net
wage Aim
Zexel
John
Mark
Terry
Xavier
TOTAL
Green
Blue
Gray
Purple
Metros
Jones

Aa500
Bb510
Cc520
Dd530
Ee540
Ff560

100000
250000
600000
300000
200000
650000
25000
45000
95000
35000
30000
10000

g) Underline & embolden the heading. [1 mark]
h) Format the wage columns to currency for the dollar sign to appear. [4 marks]
i) Use appropriate formulae to calculate the Net Wage, Total Deductions, Total Net Wage &
Total Gross Wage. [10 marks]
j) Save as Employee2

All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.

MICROSOFT OFFICE PRACTICE QUESTIONS

64 [email protected]

QUESTION

a) Create a database called STAFF SALARIES
b) Create a table within the database called HIGH GRADE SALARIES with the
following details & produce a print out. [10 marks]

SURNAME FIRSTNAME MINISTRY DEPARTMENT ECNo GENDER SALARY
NKOMO REASON Health Paramedics 012b4 Male $55,000
DUBE MIKE Transport Logistics 024v2 Male $56,000
MOYO SMILE Education Planning 022c2 Female $57,000
MUKANYA THANDO Education Curriculum 031d2 Female $58,000
HOVE STANFORD Information Mobile Film 021z3 Male $60,000
PHIRI CONSTAIN Technology Sciences 032c4 Male $64,000
WENGE KETINA Justice Constitutional Law 041m2 Female $68,000
ZISO MARTHA Mines Survey 014d7 Female $72,000
GUNDA KUDA Health Pharmaceuticals 055t6 Female $88,000

c) Insert a column AGES after gender. [2 marks]
d) Change FIRST NAME to CHRISTIAN NAME. [2 marks]
e) Delete all records relating to Wenge. [2 marks]
f) Sort in ascending order by salaries. [2 marks]
g) Save as new salaries and produce another printout. [2 marks]
h) Design a columnar & tabular report extracting the following; Surname, Christian
name, Ministry, Department, Salary. Save as salaries & produce a print out. [5
marks]

All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.

MICROSOFT OFFICE PRACTICE QUESTIONS

65 [email protected]

QUESTION
Create a presentation with the main heading “KT Tours – Vehicles for Hire” being the 1
STslide.
Apply an attractive template or kimono template. Each slide heading should have a shadow and in
bold.

Slide 2:
Passenger Vehicles

4 door saloons
5 door estates
3 door hatchbacks
3 door notchbacks

Slide 3:
High Powered Vehicles

2 door coupes
4 door super saloon

Slide 4:
Trucks

4 cylinder 2 x 4 trucks
4 cylinder 4 x 4 trucks
6 cylinder 2 x 4 trucks
6 cylinder 2 x 4 trucks
4 x 4 full house trucks

Slide 5:
Charges

* Passenger cars          $25000 per kilometer
* High powered cars     $45000 per kilometer
* Trucks                      $ 50000 per kilometer

Save the files as KT LUXURY TOURS& print a copy.\

MICROSOFT OFFICE PRACTICE QUESTIONS

66 [email protected]

QUESTION

a) Activate a database package that you are familiar with & create a database file “RUPASA”

b) Create a table within this database and use the following structure:

NUMBER SUPPLIERNo ID Number NAME   REF PRODUCT
2 56 59-006882 P07 TATENDA A Tables
7 66 74-582364 T70 TINASHE B Tables
10 72 56-895631 H12 TINOTENDA C Bed
1 58 63-799734 L75 TARIRO D Desks
4 60 85-965874 K25 TADIWA E Desks
8 68 52-548632 E58 TENDAI F Desks
9 70 32-568974 G78 TAFADZWA G Desks
3 54 85-698758 Y88 TAMMY H Chairs
6 64 85-624785 J24 TARARAMA I Chairs
5 62 85-585548 P23 TERERAI J Bed

c) Save the table & produce a print out

d) Change the structure as follows:
i. Insert the field name QUANTITY right after NAME: type- Numeric

ii. Change REF to INITIAL

iii. Change NUMBER to ORDERNo

iv. Add at the end of NAME, field name QUALITY – Type is Memo; field size is automatically
set. Enter comment as GOOD, VERY GOOD OR BAD

v. Delete record number 10

vi. Sort in descending order by ID Number

e) Save as Newrupasa& produce another printout

All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.

MICROSOFT OFFICE PRACTICE QUESTIONS

67 [email protected]

QUESTION
Create the following slides using a presentation package.

Insert a sporting picture from the art gallery on the right hand side of the bulleted text. Save as
Sports and print a copy. (15 marks)

SPORTS CALENDAR

TESAZ        23 – 27     May 2006 (BULAWAYO)

ZITCOSA   10 – 12     June 2006 (MUTARE)

ZUSA          22 – 26    June 2006 (GWERU)

CUCSA          9 – 10    July 2006 (CAPE TOWN)

Create the slide using data below. Save as AIDS and print a copy.

WHAT IS HIV AND AIDS?

Human                                     Acquired
Immunodeficiency                                                 Immune
Virus                                                                        Deficiency
                                                                                 Syndrome

QUESTION

Congratulations on your appointment as assistant marketing manager. The company has 50 sales
representatives across the country. Laptop computers have just be ordered for the entire sales staff and will be
delivered at the next meeting.

Prepare a PowerPoint presentation that can be used by the sales staff to promote a product of your choice.

The completed presentation should have three (3) slides.    [12 marks]

Include a Clip-Art picture.     [2 marks]

Save your document as My Project & produce a print out   [6 marks]

MICROSOFT OFFICE PRACTICE QUESTIONS

68 [email protected]

QUESTION

You have been tasked to give a presentation to workers about the INTERNET.

Create a PowerPoint presentation with the main title INTERNET being the first slide.

Use the layout below and use your knowledge to add your own details by giving examples and brief definitions.

Create the following slides:

Slide 2:                 HISTORY OF THE INTERNET

Definition
Years
Prominent Figures

Slide 3:                INTERNET TERMS

Search Engine
Web Browser
Email

Slide 4:                 ADAVANTAGES OF THE INTERNET

Speed Communication
Costs
Research
Advertising

Save the files as HISTORY& print a copy.\

MICROSOFT OFFICE PRACTICE QUESTIONS

69 [email protected]

QUESTION
Create a database called COLLEGE

Create a table within the Database called students with the following details:

SURNAME DEPARTMENT ECNo AGE SALARY
TEMBO ICT 45e3 40 5000000
MAUNGA STORES 45e7 34 4000000
ZISO PRODUCTION 43g7 51 7000000
TOKO SALES 48f8 33 7000000
PHIRI MARKETING 48h1 43 3000000
HOVE ICT 45k9 24 4000000
WENGE HRM 43e2 21 4500000

INSTRUCTIONS

a) Save &Print a copy of the table                      [10 marks]

b) Create a query for all students below 500000 salary showing the following fields only:
Surname, Age, and Salary save it as salary & produce a printout.
[8 marks]

c) Create an input form for all the fields.    [4 marks]

d) Create a report showing all details but arranged in ascending order according to surnames &
produce a printout. [3 marks]

All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.

MICROSOFT OFFICE PRACTICE QUESTIONS

70 [email protected]

QUESTION
a) Activate a database package that you are familiar with and create a database file
“SUNCRUSH”
b) Create a table within this database and use the following structure

NUMBER CUSTOMERNo ID NUMBER SURNAME NAME PRODUCT
3 54 85-698758 Y88 BEJERA T BEANS
2 56 59-006882 P07 SIGAUKE J MATEMBA
1 58 63-799734 L75 MUNDIETA S NZUNGU
4 60 85-965874 K25 MBANJE CM NYIMO
5 62 85-585548 P23 NYAHWEMA T BEANS
6 64 85-624785 J24 MUGOCHI D ORANGES
7 66 74-582364 T47 MAVHUNGA T POTATOES
8 68 52-584632 E58 SWIKEPI L NZUNGU
9 70 32-568974 G78 CHANIWA X NYIMO
10 72 56-895631 H12 UZINYE Q MATEMBA

c) Save the table as SUNCRUSH and produce a printout. [10 marks]

d) Change the structure as follows:

i. Insert the field name QUANTITY right after NAME: data type numeric. [1 mark]

ii. Change NAME to FIRSTNAME. [1 mark]

iii. Change NUMBER to ORDERNO. [1 mark]

iv. Add at the end of FIRSTNAME, field name QUALITY – data type is Memo; field size is automatically
set. Enter comment as GOOD or BAD. [1 mark]

v. Add record NUMBER 11: ID NUMBER 89-345378-M64, MARUNDA TCM, PRODUCT Nyimo. [1
mark]

vi. Sort in ascending order by ID NUMBER. [1 mark]

Save as Newsuncrush and produce another print out

All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.

MICROSOFT OFFICE PRACTICE QUESTIONS

71 [email protected]

QUESTION

COURSEWORK MARKSHEET

a) Using spreadsheet package you have learnt, design the above mark sheet & save it as MARKSHEET.
[6 marks]
b) Calculate the missing figures using formulas [embolden the missing figures] & save the sheet as
NEWMARKSHEET. [14 marks]
c) Insert a chart as new sheet showing: NAMES, TEST MARKS, THEORY ASSIGNMENT, &
PRACTICAL ASSIGNMENTS & save it as MARKCHART. [5 marks]
d) Change the spreadsheet to display formulae you have used. Adjust the column width so that the
formulae are displayed in full and the sheet fits into one side of A4 landscape format. Save the
worksheet as formulas in landscape format. [5 marks]

All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.

THEORY PRACTICAL
TESTS ASSIGNMENTS ASSIGNMENTS 60% INT.60%
NAMES 1 2 20% 1 2 15% 1 2 25%
NYONI A. 73 55 - 89 50 - 90 60 - - -
GUNYEKU M. 74 55 - 75 54 - 85 65 - - -
BIKWA K. 77 55 - 70 63 - 80 70 - - -
MAKEDENGE
C. 55 73 - 66 65 - 75 75 - - -
DHANERA M. 60 58 - 70 70 - 75 80 - - -
GARA X. 85 51 - 40 73 - 75 85 - - -
Average - - - - - - - - - - -
Highest - - - - - - - - - - -
Lowest - - - - - - - - - - -

MICROSOFT OFFICE PRACTICE QUESTIONS

72 [email protected]

QUESTION

Create the following worksheet.

MEAT
TYPE
NO. OF
KGS
PRICE/KG TOTAL
COST
VAT COST +
VAT
DICOUNT
ALLOWED
NET COST
BLADE 21.20 28400
FILLET 112.39 21200
BRISKET 89.70 36400
LIVER 150 8500

REQUIRED
a) Below the worksheet enter the following headings & calculate:
i. Average number of kg’s. [1 mark]
ii. Highest discount allowed. [1 mark]
iii. Lowest value added tax.  [1 mark]
b) i.   Value Added Tax 15% of total cost. Calculate the VAT. [2 marks]
ii. Discount Allowed is 3.5% of cost plus tax. Calculate. Discount Allowed. [2 marks]
iii. Calculate the Net Cost. [2 marks]
iv. Calculate the total cost. [2 marks]
c) Round off the entries for total cost to 2 decimal places. [1 mark]
d) Include the currency symbol in the Net Cost Column (use the ‘$’ sign). [1 mark]
e) Column headers to be Arial font type, size 11, bold & italics. [2 marks]
f) Insert the title “Premier Meat Sales” at the top of the worksheet. [ 2 marks]
g) For the title to be Arial font type, size 14, color white, with a black background. [2 marks]
h) Set the worksheet to landscape format & save the worksheet as “CONFIDENTIAL”.
     [3 marks]
i) Save the worksheet with formula as “CONFIDENTIAL1”. Print it in landscape orientation. [3 marks]

MICROSOFT OFFICE PRACTICE QUESTIONS

73 [email protected]

QUESTION

Activate a
database package that you are familiar with and create a database file ‘DELTA‘

Enter the following records, sort table by Employee No. in ascending order, save the table as employees &
print a copy.
EMPLOYEENO. SURNAME FIRSTNAME DOB DATE
EMPLOYED
QUALIFICATION DEPT.
BP001 MOYO STELLA 20/01/72 01/01/01 HND HRM
BP021 DUBE THEMBA 23/04/69 23/04/92 ND MARKETING
BP023 MOYO JOHN 13/02/53 01/06/85 HND PRODUCTION
BP002 BEANS TSITSI 07/03/49 03/05/81 BCOM PRODUCTION
BP004 MUGARA ZVIKOMBORERO 23/01/82 01/01/02 HND HRM
BP003 TAZVIDA INFLATION 01/02/64 01/02/91 NC HRM

a) Design a query that displays all employees with HND and are in the Human Resources Department. Save
as query1 and print a corresponding report.[5 marks]
b) Design a query that displays all employees employed before 01/01/1992 or are doing HND. Save as
query2 corresponding report.[5 marks]
c) Print a report that extracts the following information from the table: Employee No, Surname, First Name,
and Qualification. [5 marks]
d) Design a query for those employees who are in the Human Resources Department and their surnames
start with an “HND qualification”. Print a corresponding report. [5 marks]

MICROSOFT OFFICE PRACTICE QUESTIONS

74 [email protected]

QUESTION

Using a WORD PROCESSOR or any other package draw up the following diagram, save the
document as DRAWING and produce a printout.

EXPANDED
ORDERS

PRINT
INVOICE
DETAILS

CUSTOMER
FILE
ORDERS IN
CUSTOMER
SEQUENCE

UPDATED
CUSTOMER
FILE

SORT
UPDATE CUSTOMER
FILE, EXPAND
ORDERS WITH
CUSTOMER DETAILS
EXCEPTION
REPORTS EG.
CREDIT LIMITS
EXCEEDED

INVOICE

MICROSOFT OFFICE PRACTICE QUESTIONS

75 [email protected]

QUESTION
a) Design a database called examination with the following fields save it as exam and produce a
printout. [5 marks]
SURNAME NAME AGE % MARK POSITION IN CLASS
CHIKUMI LAZARUS 19 60
NYAMA ROSEMARY 18 69
MUGUGU AUSTIN 22 74
DZINA TATENDA 17 63
MOYO DANISA 19 52
NDORO EPHRAIM 21 72
MUTEKA RURAMAI 18 88
MUTO BRYN 16 49
DOMBO VIMBISO 17 30
GOMO TINEYI 20 51
JACOB RUDO 24 68
CHIRANGO MATHIAS 21 44

b) Insert the following record at the top of the database, BangoTazvitya, Age 22, Mark 85%. [2
marks]
c) Design a suitable query that display the records for all students whose percentage mark is
more than 50%, save the file as exam1 and produce a printout. [3 marks]
d) Sort the records alphabetically. [3 marks]
e) Calculate and insert class positions accordingly. [2 marks]
f) Save the database as MIDYEARRESULTS & produce a report that extracts all the
information in the database. [5 marks]

MICROSOFT OFFICE PRACTICE QUESTIONS

76 [email protected]

QUESTION
Display the following chart attractively using any word-processing program. Make sure the top margin is equal to the
bottom margin.

No
Yes
Yes
Yes
Yes
No
No
No
No
No
Yes
No
Yes
START
INPUT
END OF
INPUT
FILE
N1=99999
N2
STOP
N2
N1
INPUT
N1
END OF
BF FILE
END OF
FILE
N1<N2
N1=N2
N1=99999
&
N2=99999
N2
N2=99999

MICROSOFT OFFICE PRACTICE QUESTIONS

77 [email protected]

QUESTION
Using a presentation package, create four slides and print them on the same paper. They should be
arranged in pairs in numerical order.

Slide 1
Design a wedding card, indicate the people who are wedding, the date, place where he ceremony is
taking place, and RSVP.

Slide 2
Produce a graph to represent the following crops: - Soya beans 200kgs, maize 800kgs, sugar beans
1510kgs, groundnuts 170 kg, Millet 700kgs

Slide 3
Design a graduation card inviting your parents to the Graduated Ceremony. Insert an educational
picture on the right side.

Slide 4
The main heading of the slide should be HIV / Aids and should be centered. List six symptoms of
HIV / Aids.(25 marks)

QUESTION

Lindiwe Styles is a small organization with major interests in designer – clothes. You have been asked
to help in the designing of a computer presentation to be shown at a Fashion Exhibition Show.

Use a presentation package you are familiar with to create three relevant slides. One of the slides
should include a graph or table. Marks will be awarded for creativity, but you are advised not to use
colored backgrounds. (25 marks)

Mark allocation
i. Slide 1 Topic (content and relevance).  (5 marks)
ii. Content                                             (3 marks)
iii. Slide 2 Topic                                      (8 marks)
iv. Graph/ Table                                     (2 marks)
v. Slide 3 Topic                                    (2 marks)
vi. Content                                           (2 marks)
vii. Font                                                 (2 marks)

Save as Lindiwe Styles and print.

MICROSOFT OFFICE PRACTICE QUESTIONS

78 [email protected]

QUESTION

Display the following documents using any presentation package you have used.
Slide 1
Business Management in Zimbabwe and abroad.
NOTE. The above information should be 30pt size, Arial font, bold and centered.
Slide 2
Use a 2 - column slide to produce the following:-
U The heading of the slide is HOW TO ACHIEVE GREATER RETURN ON
COMMUNICATIONS.
U Reduced Operations
U Expanded market reach
U Improved time to market
U Right column
U Insert a picture depicting people doing business

Slide 3
Insert a graph entitled Foreign vs. Domestic Shareholders, use the information below to draw the
graph.

Slide 4
Draw an organizational chart using the following personnel:-
Principal, Vice Principal, Personal Assistant, HOD Accountancy, HOD Marketing, HOD
Computers, and each HOD has an LIC, three lecturers per department report to the LIC.

MICROSOFT OFFICE PRACTICE QUESTIONS

79 [email protected]

QUESTION
You have been tasked to give a presentation to workers about LOCAL AREA NETWORKS &
WIDE AREA NETWORKS
Create a PowerPoint presentation with the main title being LANs and WANsas the first slide.
Use the layout below.

Create the following slides:

Slide 2:                 LOCAL AREA NETWORKS

Q (1) A computer network located on a user's premises within a communication across the
LAN boundary may be subject to some form of regulation.
Q (2) A network in which a set of devices are connected to one another for communication
and that can be connected to a larger network.

Slide 3:                WIDE AREA NETWORKS

Q A wide area network (WAN) is a geographically dispersed telecommunications network. The
term distinguishes a broader telecommunication structure from a local area network.
Q A wide area network may be privately owned or rented, but the term usually connotes the
inclusion of public (shared user) networks.

Slide 4:                ADVANTAGES OF NETWORKS

Q It turns isolated computers into integrated systems,
Q Resource sharing
Q It allows growth.
Q Users realize the benefit of sharing information.
Q Sharing devices such as printers saves money.
Q Site licenses are likely to be cheaper than buying several stand-alone licenses.
Q Files can easily be shared between users.
Q Network users can communicate by email.
Q Security is good
Q A file server is easy to back up as all the data is stored in one place

Slide 5:                 DISADVANTAGES OF NETWORKS

Q Security concerns.
Q Increased administration.
Q Network failure.
Q Virus attack.
Q Purchasing the network cabling and file servers can be expensive.
Q Managing a large network is complicated,
Q If the file server breaks down the files on the file server become inaccessible.
Q There is a danger of hacking

Save the files as NETWORKS& print a copy.\

MICROSOFT OFFICE PRACTICE QUESTIONS

80 [email protected]

QUESTION
Create a presentation with the main heading “PROMOTION MEDIA ADVANTAGES” being the
1
ST slide. Apply an attractive template or kimono template. Each slide heading should have a shadow
and in bold.

Slide 2:
INTERNET

Able to reach a global audience
Relatively cost-effective
Can target types of viewers
Messages can be timely
Ads can be interactive

Slide 3:
MAGAZINES

Long life – prospects keep magazines and reread them
Can select targeted audiences
Ad size flexibility
High quality printing
Prestigious editorial environment

Slide 4:                 RADIO & TELEVISION

Little competitive clutter.
Difficult to ignore.
Can reach prospects who are not actively looking for the product
Can be limited to specific geographic areas
Creatively flexible.
Can dramatize product story more effectively than printed ads

Slide 5:                 NEWSPAPERS

Short deadlines
Ad size flexibility
Circulation concentrated in specific geographic areas
Reach a diverse audience
Classified sections well organized for easy access

Save the files as MEDIA& print a copy.\

MICROSOFT OFFICE PRACTICE QUESTIONS

81 [email protected]

QUESTION
Create a presentation with the main heading “THE INTERNET” being the 1
ST slide. Apply an
attractive template or kimono template. Each slide heading should have a shadow and in bold.

Slide 2:
ADVANTAGES OF THE INTERNET

• E-mail:
• Access to Information:
• Shopping:
• Online Chat:
• Downloading Software:

Slide 3:
DISADVANTAGES OF THE INTERNET

• Personal Information:
• Pornography:
• Spamming:
• There is information overload for the internet.
• If there is tremendous increase in internet use, then gaining access will be a
problem.

Slide 4:                 WHAT YOU NEED TO GET CONNECTED

• A computer connected to a network,
• The windows operating system installed
• The communication and or browser software such as Ms-Exchange or Ms-
Outlook, Internet explorer, Netscape navigator
• A modem
• Telephone line
• Subscription to an ISP (Internet Service Provider).

Slide 5:
THREE STANDARDS USED BY THE INTERNET

• URLs (Uniform Resource Locators) – which are web page addresses
• HTTP (Hypertext Transfer Protocol) – the language used to design web
pages
• HTML (Hypertext Markup Language)

Save the files as INTERNET& print a copy.

MICROSOFT OFFICE PRACTICE QUESTIONS

82 [email protected]

QUESTION

You have been tasked to give a presentation to workers about COMPUTER VIRUSES
Create a PowerPoint presentation with the main title being COMPUTER VIRUSES as the first slide.
Apply an attractive WATERMARK OR STRAIGHT EDGE template. Use the layout below.

Slide 2:                 DEFINITION OF A COMPUTER VIRUS
E An executable computer program written intentionally to alter the way a computer operates without permission,
to do harm to the computer.

Slide 3:                SIGNS & SYMPTOMS OF AN INFECTED COMPUTER

E Reduced memory or disk space
E Files are overwritten or damaged
E Hard drive may be erased
E Data is modified /corrupted.
E Change files & date stamp
E Drive lights blink without reason
E Longer times are experienced when
loading programs
E Slower system operation.

Slide 4:                 ATTRIBUTES OF COMPUTER VIRUSES

E Auto replicating [self replicating].
E Attaches itself to a program or file
E It infects as it travels
E Reproduces itself
E Distribute itself
E Copies itself
E Duplicate copies of itself
E It spreads
E It is software
E It can destroy
E It hides

Slide 5:                DESTRUCTIVE EFFECTS OF COMPUTER VIRUSES

E Cause damage to data
E Extract data from machines for spying
or theft
E Slow machine performance
E Corrupt data
E Damage software, hardware and files
E Damage the computer by damaging
programs
E Reformatting of the hard disk
E Deletion of files

Slide 6:            HOW COMPUTERS ARE INFECTED WITH VIRUSES

E Use of infected floppy diskettes on
uninfected computers.
E Downloading unknown files, when your
computer is connected to the Internet.
E Opening an E-mail attachment. Email
attachments.
E Accepting unknown program
installations from the internet
E Use of network files/direct
connection/through networks.
E Software piracy [buying software from
unauthorized agents]. Pirated software.
E Booting a PC from an infected medium.
E Executing an infected program.
E Opening an infected file.
E Shareware.

Slide 7:            ANTIVIRUS TOOL/PACKAGES/SOFTWARE
1) Dr Solomon’s Antiviral Package
2) Norton Antivirus Package
3) AVG Antivirus
4) Microsoft Antiviral Package
5) McAfee VirusScan
6) F-PROT anti-virus package
7) Protector Plus 2000 for Windowsver
7.2.H03
8) Anti TrojanElitever 3.7.5
9) Panda Antivirus platinum 7ver 7.06
10) AntiSpyver 4.4.2

Save the files as VIRUS& print a copy.

MICROSOFT OFFICE PRACTICE QUESTIONS

83 [email protected]

QUESTION

OPEN A DATABASE APPLICATION PACKAGE

a)
Activate a database package that you are familiar with and create a database file
“ZIMMOTORS”
b)
Create a table within this database and use the following structure, set all the fields to
their appropriate data types and Vehicle No Plate as primary key.

Vehicle No
Plate
Name Type Manufactured
Date
Country of
Origin
Price $ US
AAJ275 Toyota Pickup 05/02/04 Japan $ 2420
AAC576 Mazda Sedan 03/05/03 Japan $ 1700
AAB348 Ford Pickup 11/10/03 USA $ 1300
AAJ485 Nissan Station wagon 12/08/03 Japan $ 1600
AAF762 Peugeot Pickup 12/11/00 France $ 1800
AAK578 Jaguar Sedan 03/08/06 Britain $ 2900
AAC285 BMW Sedan 05/03/03 Germany $ 2700
AAB590 Toyota Pickup 10/12/02 Japan $ 1610
AAK372 Toyota Pickup 12/05/01 Japan $ 1420

e)
Save the table as CARSTABLE and produce a printout. (9 marks)
f)
Insert another column after Type and label it Color and enter colors of your choice
and save the table as CARSTABLECOLOR. (3 marks)
g)
Create a query to retrieve all Toyota vehicles, of type pickup whose price is above
$1500. Name the query Toyota 1 and print it (4 marks).
h)
Create a query to retrieve all vehicles manufactured from January 2003 up to June
2003, name that query, date query and print it (2 marks).
i)
Create a query to retrieve all vehicles manufactured in Japan and name that query
Japan and print it. (1 mark)
j)
Create a form taking data from CARSTABLE but without the field Price and name
that form Cars Form and produce a print out. (2 marks)
k)
Create a form to display cars from Japan and add four more records in this form,
save it as Japan form and then print. (4 marks)
l)
From the query Toyota 1 create a report and name it Toyota Express and print. (4
marks)

MICROSOFT OFFICE PRACTICE QUESTIONS

84 [email protected]

QUESTION

a) Activate a database package that you are familiar with & create a database file “STAFFREC”

b) Create a table within this database and use the following structure:

NUMBER SURNAME DOB SEX DEPARTMENT SALARY
330 CHITEWO 09/03/83 M Administration $330 450
A020 MYAMBO 18/04/80 F Accounting $245 000
A105 KUCHOCHA 07/03/80 F Accounting $600 000
A145 MAITERA 18/04/80 M Administration $550 000
D105 MUGOCHI 10/10/83 M Dispatch $611 000
F001 TONJE 25/12/85 M Factory $550 000
F120 NKUHLANDE 02/01/75 M Factory $845 000
M1103 KATERERE 31/12/84 F Marketing $490 850
M145 MOYO 20/10/83 F Marketing $320 000
P125 MANYORE 12/12/86 M Purchasing $490 850

c) Save the table as STAFF & produce a print out
d) FORM
i. Create an input form
ii. Enter any 5 records of your choice.
iii. Check if your table has the additional records you have entered.
iv. Save the input form as staff input.

e) TABLE
Change the structure of the database as follows:
i. Insert the fieldname NAME after NUMBER and fill in the details.
ii. Insert the field name GRADE after DEPARTMENT. Enter the grades for each employee
as A, B or C.
iii. Change the field type for Long Date to Short Date.
iv. Change NUMBER to EMP NUMBER.
v. Add record number 16 using the
input form with the following details: A345, MAREZVA,
JOS, 01/01/85, M, Administration, B, $450 000
vi. Sort in descending order by surname
vii. Save table as NewStaffRec
f) REPORT
i. Using the 1
sttable create a tabular report showing surname, sex, department and
salaryonly.
ii. Using the 2
ndtable create a tabular report showing all details in landscape format.
g) QUERY
i. Create a Query showing all people born after 1980, save query as query 1.
ii. Create a Query showing all males born before 1980, save query as query 2.
iii. Create a Query showing all males born after 1980 who earn above $600 000, save
query as query 3.
iv. Create a Query showing all females showing surname, department, sex and salary
only, save query as query 4.

All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.

MICROSOFT OFFICE PRACTICE QUESTIONS

85 [email protected]

QUESTION

a) Activate a database package that you are familiar with & create a database file “STUDENT”

b) Create a table within this database and use the following structure:

Number Student No. ID Number Surname Name
3 54 85-698758 Y88 MANYAU C
2 56 59-006882 P07 MASHEREMA P
1 58 63-799734 L75 KARIMANZIRA R
4 60 85-965874 K25 MAKUVISE P
5 62 85-585548 P23 NYAMUNDA X
6 64 85-624785 J24 MWEDZI Y
7 66 74-582364 T47 MUNDORINGISA M
8 68 52-584632 E58 MURAPA T
9 70 32-568974 G78 NHAMARARE L
10 72 56-895631 H12 BVUTE B

c) Save the table as STUDENT& produce a print out
d) FORM
i. Create an input form
ii. Enter any 5 records of your choice.
iii. Check if your table has the additional records you have entered.
iv. Save the input form as student input.

e) TABLE
Change the structure of the database as follows:
i. Insert the fieldname Birthdate right after Name of data type Date/ Time. The field size is
automatically set. Set the format of date as DD/MM/YY.
ii. Change Name to Initial
iii. Change field name Number to Registration.
iv. Add a new fieldname Notesat the end of data type Memo.
v. Delete record number 7.
vi. Sort the table in ascending order by registration
vii. Save the table as newstudent.

f) REPORT
i. Using the 1
sttable create a tabular report showing ID No, Surname & Initial.
ii. Using the 2
nd table create a tabular report showing all details in landscape format.
g) QUERY
i. Create a Query showing all people with initial P, save query as query 1.
ii. Create a Query showing all ID numbers with prefix 85, save query as query 2.
iii. Create a Query showing all students with student number greater than 60, save
query as query 3.

All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.

MICROSOFT OFFICE PRACTICE QUESTIONS

86 [email protected]

QUESTION

a) Activate a database package that you are familiar with & create a database file called “CLASS
REGISTER.”
b) Create a table within the database with a structure below: Add six records. Save it as class
register. Do not set the primary key.

Field name Data type
SURNAME
NAMES
DOB
GENDER
FEES PAID
Text
Text
Date/ Time
Text
Currency

*NB: The format of the date should be Medium Date
c) Sort the records in ascending order of the field surname and print a copy.
d) Design a query that displays the details of all females and save it as Female Query and print a
copy.
e) Design a tabular report basing on the class register table. The report should be titled CLASS
LIST 2011, save it and print a copy.

QUESTION

a) Activate Ms Access or any database management package you are familiar with and create a
database file and save it as Hotel Accommodation.
b) Create a table within this database with a structure below:

Rooms No. of Beds Facilities Cost Single
Room 1 2 General 2000 Yes
Room 2 1 Special 700 Yes
Room 3 1 Special 1500 Yes
Room 4 2 General 2600 No
Room 5 1 Special 1000 No

c) Save the table as accommo and produce a printout.
d) FORM
i. Create an input form
ii. Enter any 5 records of your choice.
iii. Check if your table has the additional records you have entered.
iv. Save the input form as accommo input.

e) Design a report and save it as accommo report and produce a print out.

f) Design a query that displays costs above 1000, save it as query 1.

MICROSOFT OFFICE PRACTICE QUESTIONS

87 [email protected]

QUESTION

a) Activate Ms Access or any database management package you are familiar with and create a
database file and save it as courses.
b) Create a table within this database with a structure below save it as intake.

COURSE TITLE CODE DAYS PRICE JAN FEB MARCH APRIL
DTP DB1 2 20000 16 24 31 8
Computer Servicing CS3 3 12000 7 19 3
LAN Support LS3 2 15000 4 16 19 21
Internet for Beginners IB6 1 10000 1 23 17
Spreadsheet SS16 2 8000 14 22 3 28
SQL SQ5 2 13000 10 25 2
Computerized Accounting CA4 3 18500 6 24 15 30
Networking N12 1 9500 13 6 22
Managing Networks MN4 4 27000 11 18 26 15

c) TABLE
Change the structure of the database as follows:

i. Sort the table in ascending order according to price.
ii. Remove the column labeled CODE.
iii. Change Course Title to Module.
iv. Change field name Days to Weeks.
v. Save the table as intake1.

d)
Design a query to display courses that run for 2 days only, save it as query1
e)
Create a query that displays module price above 10000 but below 20000; save it as
query2.
f) Create a reportthat extract the following information; Module, Price, Jan, Feb,
March, April.

MICROSOFT OFFICE PRACTICE QUESTIONS

88 [email protected]

QUESTION

a) Activate MS Access or any database management package you are familiar with and create a
database file and save it as students.
b) Create a table within this database with a structure below save it asdetail. [5]

NAME CONTACT ADDRESS COURSE AMOUNT
L. CHITSIKE Box 343, Harare Office Management $150.00
M. LOWE Box 200, Mutare ICT $475.00
D. CHIRINDA Box 500, Rusape Accounting $50.00
H. JAMES Box 300, Nyanga Marketing $250.00
c) FORM
i. Create an input form
ii. Enter any 5 records of your choice.
iii. Check if your table has the additional records you have entered.
iv. Save the input form as detail input.

d) TABLE
Change the structure of the database as follows:
i. Sort the table in ascending order according to amount.
ii. After contact address insert a column labeled e-mail address and insert
relevant e-mail addresses e.g. [email protected]
iii. RenameCourseto Program.
iv. Save the table as detail2.
e) REPORT
i. Using the 1
st table create a tabular report showing name, course and
amount,
save it as interim report
ii.
Create a report basing on table detail 2, save it as final report.
h) QUERY
i. Using detail2 table Create a Query showing all people with amount less than
$400.00, save query as query 1.

MICROSOFT OFFICE PRACTICE QUESTIONS

89 [email protected]

QUESTION

a) Design a database called hospital
b) Create a table within this database with a structure below save it asrecords. [5]
ACCOUNT FIRSTNAME LASTNAME KGS WARD
SA234 Owen   Singh   5 A
SB034 Suresh   Taibu 5 A
KC546 Mahindra   Naidoo 6 B
KD067 Sachin Sangakkara 5 C
SE089 Thelma   Geri   5 A
JF098 Tendai Flower    6 B
SG123 Tatenda Driscoll   4 C
SH342 Hamilton Cricket 4 A

c) FORM
i. Create an input form
ii. Enter any 5 records of your choice.
iii. Check if your table has the additional records you have entered.
iv. Save the input form as records input.
d) TABLE
Change the structure of the database as follows:
i. Renamefirst name to name & last name tosurname.
ii. Sort the table in ascending order according to surname.
iii. After
ward insert a column labeled billand insert relevant amounts.
iv. Save the table as records2.
e) REPORT
i. Using the 2
nd table create a tabular report showing surname, account, kgs  and bill, save
it as hospitalreport
ii.
Create a report basing on table records, save it as records report.
i) QUERY
i. Using records2 table Create a Query showing all people in ward A and weigh 5kgs,
save query as query 1.
ii. Create a Query showing all kids whose name start with a ‘T’ and weigh below 6kgs,
save query as query 2.
iii. Create a Query that displays account numbers that begin with an “S” and are in
ward “A”, save query as query 3.

MICROSOFT OFFICE PRACTICE QUESTIONS

90 [email protected]

QUESTION

a) Design a database called ZUPCO

b) Create a table within this database with a structure below save it as buses. Set Bus number plate
and Bus id as primary keys

BusNoPlate BusIDNo Make Purchase-
Price
Purchase
Date
Depot Driver Mobile Route Age
AAC5300 ZP600 SCANIA $25000 01-JAN-98 BULAWAYO JOE 712200100 BYO-HRE

AAB4000 ZP500 AVM $30000 12-DEC-10 MUTARE JAMES 773300100 MTRE-HRE

AAD6000 ZP150 SCANIA $24000 15-JAN-09 MUTARE JOHN 772400200 HRE-BEITB

AAA8000 ZP100 SCANIA $40000 15-FEB-05 HARARE JETHRO 733500100 HRE-BEITB

AAE7000 ZP101 AVM $25000 08-MAY-02 MUTARE JOAN 772300600 MTRE-CHIPINGE

AAF1200 ZP700 AVM $19000 12-JAN-91 HARARE ALOIS 774800400 HRE-MTRE

AAG2200 ZP205 UD $25000 10-OCT-95 HARARE AMON 773700200 HRE-BYO

AAH3300 ZP800 AVM $20000 10-MAR-01 HARARE ALLEN 775300800 HRE-MTRE

AAK4400 ZP850 UD $18000 12-APR-00 BEITBRIDGE ALBERT 773600200 BEIT-MTRE

AAL9000 ZP220 UD $15000 09-JUN-00 GWERU GREG 733400800 GWE - HRE

c) Create a query to retrieve all drivers with econet lines and work in Harare. Save the query as
ecolinesharare.

d) Create a query that depicts buses which are above 10 years old. Save the query as agedfleet.

•
Note: the field Age should automatically calculate the age and extract buses aged 10 years or
more.

e) Create a form taking data from buses table and save the form as BusRegForm. Create the
following command buttons on the BusRegForm.

i. Add a new bus
ii. Delete a bus from table
iii. Exit form
iv. Insert a label to link to Facebook. Caption the label click here to go to Facebook.

f) Create a report taking data from EcoLinesHarare query and title the report Ecocash PaymentList
and save the report as ecocash.

MICROSOFT OFFICE PRACTICE QUESTIONS

91 [email protected]

QUESTION

Instructions to download the file needed to perform this practice question.

Go to the web link below to download:

http://www.4shared.com/file/libOHpc9/PracticeAccess1.html

MICROSOFT OFFICE PRACTICE QUESTIONS

92 [email protected]

MICROSOFT OFFICE PRACTICE QUESTIONS

93 [email protected]

QUESTION

Instructions to download the file needed to perform this practice question.

Go to the web link below to download:

http://www.4shared.com/file/X_Viix62/PracticeAccess2.html

MICROSOFT OFFICE PRACTICE QUESTIONS

94 [email protected]

MICROSOFT OFFICE PRACTICE QUESTIONS

95 [email protected]

MICROSOFT OFFICE PRACTICE QUESTIONS

96 [email protected]

QUESTION

Type the passage below [10]

COMPUTERS: ETHICS, CRIME, SECURITY

As in any other sphere of technology, computers could be used for good as well as evil purposes.
Computer ethics refers to the standards which determine whether it is applied in a positive way or
in a negative way. In other words they are moral guidelines that can be followed in the use of
information technology. A computer security risk is any event or action that could cause a loss of
or damage to computer hardware, software, data, information or processing capability. Some are
accidental, some are planned. Any illegal act involving a computer is generally referred to as a
computer crime. In this section we will investigate some of the issues that are involved.

Misuse of personal information

In the information era in which we live, information is power. If information is used correctly, it
has great potential to raise our standard of living and to promote progress. In the hands of a
dishonest person the computer can be used as an instrument that inflicts damage on a financial as
well as a personal level.Privacy is the right of an individual or orgainzation to control information
about themselves. People are worried about how computer security or the actual absence of
computer security could influence their lives. Various government departments have
comprehensive databases in which a lot of personal information of people is held. Internal
affairs, the South African Revenue Service, local municipalities, the army, banks and if a person
is unlucky, the police, all have personal records of people on their computers. One only has to
wonder who has access to this information and to whom it is made available from time to time.

There are various companies who specialise in building up databases on people. Such
information could consist of a person's name and address as well as information such as their
credit-worthiness, marital status, salary category, number of children, etc. Each time your name
is used, for example to order a product through the post, subscribe to a book club, hire a motor
vehicle, donate money to a charitable organisation your name could be entered into a database.
Information becomes a product that could be worth something to someone else and could be sold
at a later point in time. Certain marketers of such lists also look at our lifestyles. Information
about you could be sold according to what purchases you make on the Internet and with your
credit card, the type of magazines you subscribe to, the charities which you support, the type of
books that you order from the book club, etc.
A publisher who starts a new children's book club could be prepare to buy a list of people
according to the following criteria: in a certain salary category, have young children, have a
credit card, have previously ordered books through the post.
Since computer technology develops at such a breathtaking rate, it is not always possible to lay
down laws with regard to the use of computers and application of information. Issues with regard
to computer ethics include the following:

Privacy
Collection and application of personal data. This information may not be relevant to the purpose
involved, for example, a person's religious denomination or political association is of no concern
to a bank.

Accuracy

MICROSOFT OFFICE PRACTICE QUESTIONS

97 [email protected]
Data-gathering institutions have a responsibililty to ensure that data is accurate and complete.
For example, if a person applies for a loan, a credit check is often required. Codes are used to
indicate solvency, and if the person who enters the information into the computer accidentally
types the wrong code, this could have far-reaching consequences for the applicant. Information
regarding a person's solvency is very often passed on to other data banks and it could take an
innocent person a long time to clear his name again.

Access
Data-gathering institutions also have the responsiblity to exercise control over individuals that
have access to the data. It would be a serious violation of privacy if someone would apply for a
position and the prospective employer has access to the applicant's medial records. The
organisation may only release data concerning an individual with their permission.

Security over the Internet
The Internet has a characteristic of lacking in formal structure and organisation. It was designed
for ease of use and connectivity, not for maximum security. As a result the Internet as a whole
and the transmission of data, e-mail and other information are often highly flawed and vulnerable
in terms of security. It is also, in point of fact, the most widely used communication medium in
the world. To change the way it works, the way that it is structured would be a logistical
nightmare and highly impractical. So workarounds have had to be created.
Generally speaking, security issues are tackled in, amongst others, the following ways

Encryption
Digital signatures
digital Certificates
SSL
Encryption

INSTRUCTIONS

1.1 Change the font of the entire document to Comic Sans 10 pt. 1
1.2 Change the layout of the page to landscape and change all margins,
left and right, top and bottom and header and footer to 2 cm. 2
1.3 The heading of the passage must be displayed on a page of its own that
can be used as a title page. Centre vertically and horizontally on the
page. 2
1.3.1 Insert page numbering so that the numbering starts on the first page of
text as page 1, as indicated. 1
1.4 Change the format of the two headings
‘Misuse of personal information’ and ‘Security over the Internet’ to bold,
italic and 12pt. 2
1.5 Display the text in three columns with a line between. 1
1.6 Arrange the second page as indicated:
1.6.1 Change the three headings to 12 pt and use numbering format to number
a), b) and c). 2
1.6.2 The heading on the first page must be used to show the Endnote – SOCIAL
IMPLICATIONS. 1

12

MICROSOFT OFFICE PRACTICE QUESTIONS

98 [email protected]

QUESTION

Aspen Pharmaceuticals are launching several new products and have invited orthopaedic
surgeons from hospitals country-wide to attend a series of conferences to be held at the
Strangman’s Conference Centre at Erinvale Estate Hotel, Somerset West.

DOWNLOAD conference.xlshere

http://www.4shared.com/office/PF_4i51w/conference.html

Open it and save it immediately as QUEST2.xls. The following instructions are to be carried out
in order to calculate costs for the conference.

NOTE: It will be necessary to use some IF functions as well as a
VLOOKUP function to perform certain of the calculations.

2.1 Insert FIVE rows at the top of the table and type the following
headings choosing a suitable font and font size: 2

Row 1: Strangman’s Conference Centre
Row 3: PRE-BOOKINGS: SEPTEMBER 2003 2

2.2 Format the headings and change the size of the row so that all the
headings can be seen. 2

2.3 Insert a formula in column C to calculate the Number of days at the conference. Copy
down. (TIP! Format the dates correctly!) 2

2.4 To calculate the Accommodation Costs, refer to the REFERENCES.
Insert a formula using the number of days at the conference, times
the size of the group, times the costs per day. Copy down. 2

2.5 Refer to the REFERENCES and calculate the Transport costs
using number of days at the conference, times the size of the group,
times transport costs. Copy down. 2

2.6 Insert a formula in column G to calculate Accommodation and
Transport costs. Copy down. 2

2.7 The Extra Levy is calculated with an IF function. The condition:
If the group consists of more than 6, a levy of 15% applies on the
Costs of the group. (See REFERENCES) 3

2.8 In column I, insert the formula to calculate Costs plus Extra Levy. 1

2.9 Use an IF function to determine the (Accommodation) deposit for the
different groups – Column J. Copy down. 2

2.10 Use a mathematical function to calculate the total deposit. 1

MICROSOFT OFFICE PRACTICE QUESTIONS

99 [email protected]

2.11 To complete the Food Costs table, use a VLOOKUP function. 5

2.12 Use a mathematical function to calculate the total food costs. 1

2.13 Calculate the deposit on food costs: use the cell in which the
10% is entered and multiply by the total food costs of the different
groups. Use an absolute cell reference for the cell containing the
10% in order to copy the formula. 2

2.14 Hide all columns except A, B, C and J. 1

2.2 Using the chart component, create a column chart showing the
Days at the Conference compared against Accommodation and
Transport Costs.
Give the chart the title ‘CONFERENCE COSTS’ and label axis x
‘NUMBER OF DAYS’ and axis y ‘ACCOMMODATION AND
TRANSPORT COSTS’.
Do not show a legend and place the chart as a new sheet. 2

MICROSOFT OFFICE PRACTICE QUESTIONS

100 [email protected]

QUESTION

Download a file called patients, here

http://www.4shared.com/office/ahlV7EJZ/patients.html

It contains the details of patients who were admitted to the hospital during December
2002. Open it in the database program available to you and study the design of the
Patients table in ‘Design view’ to understand how it is set up.

4.1 Insert a Boolean field (Yes/No) in which it can be indicated whether a
patient is allergic to penicillin or not. As most of the patients are not
allergic to this medication, the default value must be set as ‘No’. 3

4.2 With the exception of CFT Wessels no patients are allergic to penicillin.
Ensure that her record is adjusted accordingly. 1

4.3 Set a validity test on the WARD field so that only A, B, C or D can be
entered. When another character is entered, the computer must display the
error message: “Only A, B, C or D.” 4

4.4 On 31 December, another of DrDamons’ patients was admitted. This patient
had not yet been entered in the database. Add Swanepoel, R G who was
admitted to bed 3 in Ward C. The patient is not allergic to penicillin and has
not yet been discharged. 3

4.5 It seems as though the mattress on bed 3 in Ward B was damaged on purpose.
Design a query that will display only the surnames and initials of all the
patients who used the bed during December. Save the query giving it the
name MATTRESS. 4

4.6 Design a query to show who the people were who were in the hospital on
Christmas Day (25 December 2002). Save the query giving it the name
CHRISTMAS. 5

4.7 Design a tabular report, showing, in alphabetical order, the surnames and
initials of all Dr Slagthuizen’s patients. The dates of admission and discharge
must be indicated. Provide the report with a suitable heading. Save the
report as SLAGTHUIZEN. 5

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