Microsoft OneDrive for Business more than a file sharing.pptx

Microsoft OneDrive for Business more than a file sharing

1. OneDrive for Business: Much More than a File Share Erica Toelle Business Development Manager – West Coast Protiviti [email protected] Twitter: @ EricaToelle

2. 1 Agenda # Topic Time 1 What is OneDrive for Business? 30 min 2 How Customers Can Use OD4B 15 min 3 You’ve deployed OD4B – now what? 15 min *Please interrupt with questions – Q&A is assumed in the agenda

3. Blend work and personal tasks and devices 61% Loss of control Bring their own technology to work or use it for work 53% Risk of data loss or theft Compliance & regulatory issues Sources: Forrester, Osterman Research User demands IT risks

4. Anywhere , anytime access to work and personal files Seamless integration with familiar collaboration tools Enterprise-grade security, compliance, and IT control Key requirements for Enterprise File Sync & Share

5. One place for everything Anywhere anytime access Real-time collaboration Enterprise-grade

6. Anywhere anytime access 1 TB storage (moving to unlimited) PC, tablet, and phone Windows or Mac Easy access across computers Offline access

7. Real-time collaboration Simple sharing Native Office integration Co-author and versioning Social conversations Search and Discovery

8. Enterprise-grade Built-in security Continuous compliance Privacy by design Guaranteed 99.9% uptime SLA Flexible hybrid options

9. 8 What is OneDrive for Business? Co-Authoring Versioning Co-Authoring Advanced Versioning Content Approval eDiscovery (E3 Plan) Groups Offline File Sync Offline File Sync Enterprise Search Yammer Discussion Mobile Apps Mobile Apps

10. The Sales Pitch I OneDrive for Business makes it easier for customers to get started in the cloud: OneDrive for Business with Office Online standalone offering: organizations can get started with a robust, full-featured file sync and share service that benefits from deep integration with Office and offers an easy way to add more of Office 365 when they are ready.    SharePoint Server 2013 SP1 administrative controls make it easy to get started with “files” in the cloud and provide the ability to "turn on" OD4B in the cloud alongside their existing SharePoint 2013 on- prem deployment.

11. The Sales Pitch II Secure accounts – Use OD4B when employees are purchasing their own Dropbox, Box, Amazon and /or Google storage accounts, to ensure your company’s content is managed and is in compliance with policies. Create Office 365 opportunities – OD4B is a great way to ease into Office 365 and reduce objections to cloud migration by decoupling the “files” workload from SharePoint. Emphasize the ability to add Office 365 easily when the customer is ready. Address compliance, security and management complexity concerns of BDMs and TDMs with an enterprise ready file sync and share solution which is just part of the broader Office 365 suite. Accelerate deployment and migration – ODFB is now included in FastTrack and Office Deployment funds to help customers to migrate from competing solutions or quickly plan their deployment with Microsoft and partner support.

12. 11 OD4B is included in every Office 365 Plan

13. Syncing Issues Have improved stability and reliability of the existing sync client (groove.exe) and added new file-level auto-repair and improved error handling. Significant reduction (40%+) in sync-related support calls No new functional investments going forward Developing a single next-gen sync client (NGSC) that allows users to connect to personal and one or more Business OneDrives . The next-gen sync client will be available in Q3 2015 for Windows 7/8/10 and Mac It will introduce highly requested features such as selective sync and shared folders (for both PC and Mac).

14. Technical Details Android, iPhone, and iOS apps 1TB storage now, unlimited in Q3 2015 Cannot sync file with % or # in the file name; 128 character limit 20,000 files storage limit due to Office Documents cache for co-authoring; will change to limit of 20,000 Office files in Q4 2015 Up to 99 users can collaborate simultaneously on documents File size limit is 2GB; increasing to 10GB in Q4 2015 Per file, encryption at rest

15. Our vision for OneDrive Creating “Next-Gen” OneDrive experiences Consumer Enterprise Seamless across work & personal Simple experiences across devices Enterprise-grade IT Source: Ignite Session : A File’s Future with OneDrive for Business ”

16. Q2 2015 Q3 2015 Q4 2015 Planned (no timelines) Roadmap Product Experience Next-gen sync client (PC & Mac) (Preview) Unified web UX Mobile Offline files (read-only) for iOS, Android Stop/revoke sharing control Company-shareable links New mobile PDF experience for iOS, Android Send a link from Outlook Mobile on iOS, Android Save to OneDrive for Business from OWA Expiration of anonymous shares Next-gen sync client (PC & Mac) (GA) Windows 10 Universal app (including read-only offline files) Offline mobile editing Offline mobile folders Mobile PDF annotation support for iOS, Android Modern attachments for Outlook Expiration of all external shares S t a r t Currently rolling out Mobile sharing UX DLP policy tips Source: Ignite Session A File’s Future with OneDrive for Business ”

17. Q2 2015 Q3 2015 Q4 2015 Roadmap Security, Control, Compliance, Developer Allowlist / Denylist external sharing domains Archive of external sharing emails Intune support for personal/business accounts Migration API SDK Office 365 Management Activity API (Auditing) Storage quota control DLP Phase 3 Disable external sharing for specific users Remove 20,000 file limit (ships with next-gen sync client) Large file support (10Gb) (ships with next-gen sync client) Unlimited Storage DLP support for mobile apps Cross-tenant sharing control OneDrive usage reporting Planned (no timelines) Currently rolling out Auditing & Reporting (preview) Disable sync on unmanaged PC’s DLP Phase 2 (preview) Unified OneDrive API Source: Ignite Session A File’s Future with OneDrive for Business ”

18. 17 What Do You Put Where? Not Urgent Targeted Urgent Broad Lync

19. 18 High Value Customer Scenarios Personal File Shares Company File Shares Extranet & Partner Collaboration Offline Syncing / File Access Anytime, Anywhere Access Eliminate Shadow IT

20. 19 Lifecycle Management One Drive for Business Provisioning Collaboration with Coworkers and Partners Account Disabled, License Revoked What do you do with their OneDrive for Business Content?

21. 20 How Do You Move Content to OneDrive? Typical sources File shares Personal hard drives Dropbox / Box / google drive SharePoint / MySites Two options Sync tool 3 rd party tool What do you save vs. archive vs. delete?

22. 21 Governance and Compliance What is your off-boarding process? Turn off OneDrive for Business? Add an Additional Admin? Merge to another OneDrive for Business? Save the files somewhere else

23. 22 How Does IT Enforce Policy? Security (PII, IRM, Private Data) File Upload Restrictions (no music, video) Offline Syncing & IRM Sharing with External Users Sensitive Data Do you have any concerns?

24. 23 In Summary OD4B is a great way to get started with the cloud It is a huge area of investment for Microsoft Consider the lifecycle of an employee, plan accordingly, and put policies into place

25. 24 Thank you! Erica Toelle Business Development Manager – West Coast [email protected] Twitter: @ EricaToelle