Microsoft Word - Keyboard Shortcuts

Helpful for working fast in MS Word

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Word Keyboard Shortcuts (246 Shortcuts)

Navigating within Word Documents with Keyboard Shortcuts
1 END To the end of a line
2 HOME To the beginning of a line
3 CTRL+ARROW LEFT One word to the left
4 CTRL+ARROW RIGHT One word to the right
5 CTRL+ARROW UP One paragraph up
6 CTRL+ARROW DOWN One paragraph down
7 ARROW RIGHT One character to the right
8 ARROW left One character to the left
9 ARROW UP Up one line
10 ARROW DOWN Down one line
11 TAB One cell to the right (in a table)
12 SHIFT+TAB One cell to the left (in a table)
13 PAGE UP Up one screen (scrolling)
14 PAGE DOWN Down one screen (scrolling)
15 CTRL+PAGE DOWN To the top of the next page
16 CTRL+PAGE UP To the top of the previous page

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17 ALT+CTRL+PAGE UP To the top of the window
18 ALT+CTRL+PAGE DOWN To the end of the window
19 CTRL+END To the end of a document
20 CTRL+HOME To the beginning of a document
21 SHIFT+F5
To a previous revision (change to the
document)
22 SHIFT+F5
After opening a document to the location it
was in when the document was last closed

Word Keyboard Shortcuts for Formatting Word dcouments
23 CTRL+B Apply bold formatting
24 CTRL+U Apply an underline
25 CTRL+I Apply italic formatting
26 CTRL+SHIFT+K Format letters as small capitals
27 CTRL+SHIFT+W Underline words but not spaces
28 CTRL+SHIFT+D Double-underline text
29 CTRL+SHIFT+A
Format letters as all capitals. Pressing it
again reverses it.
30 CTRL+SHIFT+F Change the ffont
31 CTRL+SHIFT+P Change the font size
32 CTRL+SHIFT+C Copy formatting from text
33 CTRL+SHIFT+V Apply copied formatting to text

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34 CTRL+SHIFT+> Increase the font size
35 CTRL+SHIFT+< Decrease the font size
36 CTRL+] Increase the font size by 1 point
37 CTRL+[ Decrease the font size by 1 point
38 CTRL+D
Change the formatting of characters
(Menu: Format - Font)
39 SHIFT+F3
Change the case of letters (all upper, all
lower or mixed)
40 CTRL+=
Apply subscript formatting (+ and =
should be on the same key)
41 CTRL+SHIFT++
Apply superscript formatting (+ and =
should be on the same key)
42 CTRL+SHIFT+* Display nonprinting characters
43 CTRL+SPACEBAR Remove manual character formatting.
44 CTRL+SHIFT+Q Change the selection to the Symbol font
45 SHIFT+F1 Review text formatting
46 CTRL+SHIFT+C Copy formats
47 CTRL+SHIFT+V Paste formats
48 CTRL+1 Single-space lines
49 CTRL+2 Double-space lines
50 CTRL+5 Set 1.5-line spacing
51 CTRL+0
Add or remove one line space preceding a
paragraph

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52 CTRL+E Center a paragraph
53 CTRL+J Justify a paragraph
54 CTRL+L Left align a paragraph
55 CTRL+R Right align a paragraph
56 CTRL+M Indent a paragraph from the left
57 CTRL+SHIFT+M Remove a paragraph indent from the left
58 CTRL+T Create a hanging indent
59 CTRL+SHIFT+T Reduce a hanging indent
60 CTRL+Q Remove paragraph formatting
61 CTRL+SHIFT+S Apply a style
62 ALT+CTRL+K Start AutoFormat
63 CTRL+SHIFT+N Apply the Normal style
64 ALT+CTRL+1 Apply the Heading 1 style
65 ALT+CTRL+2 Apply the Heading 2 style
66 ALT+CTRL+3 Apply the Heading 3 style
67 CTRL+SHIFT+L Apply the List style

Working with Word Dialog Boxes in Word (e.g. Open Document)
68 CTRL+O or CTRL+F12 Display the Open dialog box
69 F12 Display the Save As dialog box

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70 TAB
Move forward between options or areas in
the dialog box
71 SHIFT+TAB
Move forward between options or areas in
the dialog box
72 F4 or ALT+I Open the Look in or Save in list
73 ALT+1 Go to the previous folder
74 ALT+2
Open the folder up one level from the
open folder (reach the same effect by
pressing BACKSPACE after pressing
SHIFT+TAB to move the focus to the
directory tree)
75 ALT+4
Delete the selected folder or file (Delete
button)
76 ALT+5
Create a new subfolder in the open folder
(Create New Folder button)
77 ALT+6
Switch between List, Details, Properties
Preview Thumbnails, Tiles and Icons views
(click the arrow next to Views)
78 ALT+7 or ALT+L Show the Tools menu (Tools button).
79 SHIFT+F10 Simulates right mouse button
80 HOME Move to the beginning of the entry.
81 END Move to the end of the entry.
82
ARROW LEFT or ARROW
RIGHT
Move one character to the left or right.
83 CTRL+ARROW LEFT Move one word to the left.
84 CTRL+ARROW RIGHT Move one word to the right.
85 SHIFT+ARROW LEFT Select or unselect one character to the

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left.
86 SHIFT+ARROW RIGHT
Select or unselect one character to the
right.
87
CTRL+SHIFT+ARROW
LEFT
Select or unselect one word to the left.
88
CTRL+SHIFT+ARROW
RIGHT
Select or unselect one word to the right.
89 SHIFT+HOME
Select from the insertion point to the
beginning of the entry.
90 SHIFT+END
Select from the insertion point to the end
of the entry.
91 F5
Update the files visible in the Open or
Save As dialog box (File menu)

Working with the Word Help Task Pa ne using Keyboard Shortcuts
92 F1 Display the Help task pane
93 F6
Switch between the Help task pane and
the Word Work Area
94 TAB Select the next item in the Help task pane
95 SHIFT+TAB
Select the previous item in the Help task
pane
96 ENTER Perform the action for the selected item
97 ARROW DOWN, ARROW UP
In a table of contentsselect the next and
previous item
98
ARROW RIGHT, ARROW
LEFT
In a table of contentsexpand and collapse
the selected item respectively

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99 ALT+ARROW LEFT Move back to the previous task pane
100 ALT+ARROW RIGHT Move forward to the next task pane
101 CTRL+SPACEBAR Open the menu of task panes
102 CTRL+F1 Close and reopen the current task pane
103 ARROW RIGHT Expand a +/- list
104 ARROW LEFT Collapse a +/- list

Create, view and save Word documents with Shortcuts
105 CTRL+N
Create a new document of the same type
as the current or most recent document
106 CTRL+O Open a document
107 CTRL+W Close a document
108 ALT+CTRL+S Split the document window
109 ALT+SHIFT+C Remove the document window split
110 CTRL+S Save a document
111 CTRL+F Find text
112 ALT+CTRL+Y
Repeat find (after closing Find and Replace
window)
113 CTRL+H Replace text
114 CTRL+G Go to a page
115 ALT+CTRL+Z
Switch between documents or sections of
a document

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116 ESC Cancel an action
117 CTRL+Z Undo an action
118 CTRL+Y Redo or repeat an action

Working with the Word Help Window using Keyboard Shortcuts
119 TAB
Select the next hidden text or hyperlink or
Show All or Hide All at the top of a topic
120 SHIFT+TAB Select the previous item
121 ENTER Perform the action for the selected item
122 ALT+ARROW LEFT Move back to the previous Help topic
123 ALT+ARROW RIGHT Move forward to the next Help topic
124 CONTROL+P Print the current Help topic
125 ARROW UP, ARROW DOWN Scroll small amounts up and down
126 PAGE UP, PAGE DOWN Scroll larger amounts up and down
127 ALT+U
Change the Help window from being
separate from (untiled) to connected to
(tiled) Word
128 SHIFT+F10 Simulates right mouse button

Working with the Word Outline view
129 ALT+SHIFT+ARROW LEFT Promote a paragraph
130
ALT+SHIFT+ARROW
RIGHT
Demote a paragraph

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131 CTRL+SHIFT+N Demote to body text
132 ALT+SHIFT+ARROW UP Move selected paragraphs up
133
ALT+SHIFT+ARROW
DOWN
Move selected paragraphs down
134 ALT+SHIFT++ Expand text under a heading
135 ALT+SHIFT+- Collapse text under a heading
136 ALT+SHIFT+A Expand or collapse all text or headings
137 / on numeric keypad Hide or display character formatting
138 ALT+SHIFT+L
Show the first line of body text or all body
text
139 ALT+SHIFT+1 Show all headings with the Heading 1 style
140 CTRL+TAB Insert a tab character

Change View in Word with Keyboard Shortcuts
141 ALT+CTRL+P Switch to print layout view
142 ALT+CTRL+O Switch to outline view
143 ALT+CTRL+N Switch to normal view
144 ALT+R Switch to Reading View

Access and use menus and toolbars in Word 2003
145 F10 or ALT Select the menu

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146
CTRL+TAB or
CTRL+SHIFT+TAB
Select a task pane or toolbar after
pressing F10 or ALT to select the menu
bar
147 TAB or SHIFT+TAB
Select the next or previous button or
menu after pressing F10 or ALT
148 ENTER
Open the selected menu or perform the
action for the selected button or command
149 SHIFT+F10 Simulates right mouse button
150 ALT+SPACEBAR Display the title bar shortcut menu
151 ARROW KEYS
Navigate in menu after pressing F10 or
ALT
152 HOME or END
Select the first or last command on the
menu or submenu
153 ESC
Close an open menu When a submenu is
open close only the submenu
154 SHIFT+ARROW DOWN Open the selected menu
155 CTRL+ARROW DOWN
When a shortened menu is opendisplay
the full set of commands

Working with Word 2003 Task Panes
156 CTRL+F1
Open the task pane or hide the current
task pane
157 F6
Move to a task pane from another pane in
the program window (You may need to
press F6 more than once)
158 CTRL+TAB
When a menu or toolbar is active, move to
a task pane (You may need to press
CTRL+TAB more than once)

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159 CTRL+SPACEBAR Open the menu of task panes
160 ALT+HOME Go to the Getting Started task pane
161 ALT+ARROW LEFT
Reverse the sequence of task panes you
opened
162 ALT+ARROW RIGHT
Repeat the sequence of task panes you
opened
163 ESC
Close a menu if one is currently open or
go back to the document
164 TAB or SHIFT+TAB
When a task pane is active select the next
or previous option in the task pane
165
ARROW DOWN or ARROW
UP
Move among choices in a selected
submenu or move among certain options
in a group of options
166 SPACEBAR or ENTER
Open the selected menu or perform the
action assigned to the selected button
167 SHIFT+F10 Open a shortcut menu in a document
168 HOME or END
When a menu or submenu is visible select
the first or last command on the menu or
submenu
169 PAGE UP or PAGE DOWN
Scroll up or down in the selected gallery
list
170 CTRL+ARROW RIGHT Expand collapsible item in the gallery list
171 CTRL+ARROW LEFT
Collapse a collapsible item in the gallery
list
172
CTRL+HOME or
CTRL+END
Move to the top or bottom of the selected
gallery list

Insert special characters

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173 CTRL+F9 Insert a field
174 SHIFT+ENTER Insert a line break
175 CTRL+ENTER Insert a page break
176 CTRL+SHIFT+ENTER Insert a section break
177 CTRL+SHIFT+SPACEBAR Insert a nonbreaking space
178 ALT+CTRL+C Insert the copyright symbol
179 ALT+CTRL+R Insert the registered trademark symbol
180 ALT+CTRL+T Insert the trademark symbol
181 ALT+CTRL+. Insert an ellipsis
182 Number and ALT+X
Insert characters by using Unicode
character code For example type 20AC in
a regular word document, then press
ALT+X
183
ALT+Number on numeric
keyboard
Insert ANSI character for the specified
ANSI (decimal) character code For
example hold ALT key and press 0128 on
the numeric keypad to show Euro Symbol

Working with Word Dialog Boxes
184 ALT+F6
Move from an open dialog box back to the
document for dialog boxes such as Find
and Replace that support this behavior
185 TAB Move to the next option or option group
186 SHIFT+TAB
Move to the previous option or option
group
187 CTRL+TAB Switch to the next tab in a dialog box

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188 CTRL+SHIFT+TAB Switch to the previous tab in a dialog box
189 ARROW KEYS
Move between options in an open drop-
down list or between options in a group of
options
190 SPACEBAR
Perform the action assigned to the
selected button
191 ALT+LETTER Select the underlined option
192 ALT+ARROW DOWN Open a selected drop-down list
193 ESC Close a selected drop-down list
194 ENTER Run the selected command

Delete text and graphics with Shortcuts
195 BACKSPACE Delete one character to the left
196 CTRL+BACKSPACE Delete one word to the left
197 DELETE Delete one character to the right
198 CTRL+DELETE Delete one word to the right
199 CTRL+X Cut selected text to the Office Clipboard
200 CTRL+Z Undo the last action
201 CTRL+F3 Cut to the Spike

Copy and move text and graphics
202 CTRL+C Copy text or graphics

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203 F2 then ENTER
F2 move the insertion point and press
ENTER moves text or graphics
204 ALT+F3 Create AutoText
205 CTRL+V Paste the Office Clipboard contents
206 CTRL+SHIFT+F3 Paste the Spike
207 ALT+SHIFT+R
Copy the header or footer used in the
previous section of the document

Using Word Keyboard for selecti ng Text
208 SHIFT
Select text by holding down SHIFT and
pressing the key that moves the insertion
point
209 CTRL
Select multiple areas that aren not next to
each other After making your first
selectionhold down CTRLand then select
any other items you want
210 F8
Turn extend selection mode on. Then use
for example ARROW KEYS to extend
selection
211 SHIFT+F8 Reduce the size of a selection
212 ESC Turn extend mode off
213 SHIFT+ARROW RIGHT Extend selection one character to the right
214 SHIFT+ARROW LEFT Extend selection one character to the left
215
CTRL+SHIFT+ARROW
RIGHT
Extend selection to the end of a word
216
CTRL+SHIFT+ARROW
LEFT
Extend selection to the beginning of a
word

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217 SHIFT+END Extend selection o the end of a line
218 SHIFT+HOME Extend selection o the beginning of a line
219 SHIFT+ARROW DOWN Extend selection one line down
220 SHIFT+ARROW UP Extend selection one line up
221
CTRL+SHIFT+ARROW
DOWN
Extend selection to the end of a paragraph
222 CTRL+SHIFT+ARROW UP
Extend selection to the beginning of a
paragraph
223 SHIFT+PAGE DOWN Extend selection one screen down
224 SHIFT+PAGE UP Extend selection one screen up
225 CTRL+SHIFT+HOME
Extend selection to the beginning of a
document
226 CTRL+SHIFT+END Extend selection to the end of a document
227
ALT+CTRL+SHIFT+ PAGE
DOWN
Extend selection to end of a window
228 CTRL+A Select the the entire document
229 CTRL+SHIFT+F8
And then use the arrow keys: Select a
vertical block of text. Press ESC to cancel
selection mode

Working with Word Tables with Keyboard Shortcuts
230 TAB Jump/ Select the next cells contents
231 SHIFT+TAB Jump/ Select the preceding cells contents
232 SHIFT+ARROW KEYS Hold down SHIFT and press an arrow key

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repeatedly extends a selection to adjacent
cells
233
ALT+5 on the numeric
keypad
Select an entire table (with NUM LOCK off)
234 ALT+HOME Jump to first cell in a row
235 ALT+END Jump to last cell in a row
236 ALT+PAGE UP Jump to first cell in a column
237 ALT+PAGE DOWN Jump to last cell in a column
238 ARROW UP Go to previous row
239 ARROW DOWN Go to next row
240 ENTER New paragraphs in a cell
241 CTRL+TAB Tab characters in a cell

Other frequent Word Shortcuts
242 CTRL+P Print a document
243 ALT+CTRL+M Insert a comment
244 CTRL+SHIFT+E Turn track changes on or off
245 ALT+CTRL+F Insert a footnote
246 ALT+CTRL+D Insert an endnote
Disclaimer: This data is prepared by Vox & Vive to provide general information about
the MS Word key board shortcuts. The information contained in this article is not our
comprehensive or exhaustive study but for the general information of the readers. It is not
meant to address any particular set of circumstances. We strongly recommend users to
seek advice before taking any decision.