Microsoft Word_Parts_Components_Features.pptx

Introduction of MS Word
Features
Components
parts

1. MICROSOFT WORD Presenter: Mary Grace H. Pobocan

2. An Introduction to MS Word One of the most widely used programs of Microsoft Office suite, MS Word is a word processor developed by Microsoft. 

3. What is microsoft ? Microsoft  is a leading global vendor of computer software ; hardware for computer, mobile and gaming systems; and cloud services.

4. Creation and Development of MS Word Charles Simonyi , a developer , and Richard Brodie , a software engineer , were the two creators of MS Word This program was initially named “Multi-Tool Word” but later, was renamed MS Word It was introduced in 1983. Word for Windows is available standalone or as a part of the MS Office suite. MS Word for Mac was introduced by Microsoft as Word 1.0 in 1985 The extension for any word file is “.doc or . docx .”

5. File formats that are supported in Word

6. File formats that are supported in Word

7. How to open/start the word processing program?

8. PARTS OF THE MS WORD TITLE BAR -  displays the name of the document on which you are currently working

9. PARTS OF THE MS WORD MENU BAR – is a thin, horizontal bar containing the labels of menus in an operating system's interface

10. PARTS OF THE MS WORD   DOCUMENT AREA  - is the blank section of a  Word processor or other  document  program that allows the user to create content

11. PARTS OF THE MS WORD   QUICK ACCESS TOOLBAR   is a customizable  toolbar that contains a set of commands that are independent of the tab on the ribbon that is currently displayed . Located in the upper left corner

12. PARTS OF THE MS WORD QUICK ACCESS TOOL BAR It provides access to the most common Word commands including Save, Undo, Redo, Repeat and Copy. You can customize, add or delete buttons on this toolbar.

13. PARTS OF THE MS WORD   RIBBON It is part of the " Microsoft Office  Fluent" interface and combines the menu bar and toolbar into a single floating pane.

14. PARTS OF THE MS WORD RIBBON It contains the commands organized in three components: a. Tabs b. Groups c. Commands

15. PARTS OF THE MS WORD SCROLL BAR is a vertical or horizontal  bar  commonly located on the far right or bottom of a window that allows you to move the window viewing area up, down, left, or right

16. PARTS OF THE MS WORD   ZOOM SLIDER   is available for  zooming  in and out of documents quickly and easily. The zoom slider  is usually in the lower right corner of the software window

17. PARTS OF THE MS WORD   CONTROL BUTTONS They minimize, maximize, restore and close the window.

18. PARTS OF THE MS WORD   STATUS BAR It displays the document information such as the number of the page on which the insertion point appears, the total number of pages, the proofing errors indicator and the view buttons.

19. PARTS OF THE MS WORD   VIEW BUTTONS They display the buttons such as print layout, Full Screen Reading, Web Layout, Outline, Draft.

20. BASIC FEATURES OF MICROSOFT WORD? Open File Cut and Paste Copy and Paste AutoText Spell Check Find and Replace Font Size Fonts Save File and Exit Microsoft Word

21. FEATURES & COMPONENTS OF MS WORD doc file HOME This has options like font color , font size, font style, alignment, bullets, line spacing, etc. All the basic elements that one may need to edit their document are available under the Home option.

22. FEATURES & COMPONENTS OF MS WORD doc file INSERT Tables, shapes, images, charts, graphs, header, footer, page number, etc. can all be entered in the document. They are included in the “Insert” category.

23. FEATURES & COMPONENTS OF MS WORD doc file DESIGN The template or the design provides format themes, backgrounds, color schemes, page borders, etc. Choosing an appropriate tab will enhance the appearance of the document.

24. FEATURES & COMPONENTS OF MS WORD doc file PAGE LAYOUT Under the Page Layout tab comes options like margins, orientation, columns, lines, indentation, spacing, etc. 

25. FEATURES & COMPONENTS OF MS WORD doc file REFERENCES This tab is the most useful for those who are creating a thesis or writing books or lengthy documents. Options like citation, footnote, table of contents, caption, bibliography, etc. can be found under this tab.

26. FEATURES & COMPONENTS OF MS WORD doc file REVIEW Spell check, grammar, Thesaurus, word count, language, translation, comments, etc. can all be tracked under the review tab. This acts as an advantage for those who get their documents reviewed on MS Word.

27. Understanding the “Ribbon” in Microsoft Word

28. Understanding the “Ribbon” in Microsoft Word: Screen Reader Activities What is the ribbon? The ribbon is a command bar that organizes a program’s features into a series of tabs at the top of the screen. Ribbon tabs are composed of  groups of closely related commands, designed to help users quickly find desired commands. Each ribbon is a bar (line) across the page. 

29. Understanding the “Ribbon” in Microsoft Word: Screen Reader Activities UPPER RIBBON TABS Home References Insert Mailings Draw Review Design View Layout Tell Me

30. Understanding the “Ribbon” in Microsoft Word: Screen Reader Activities On the far right side of the bar are two buttons: Share Comments

31. Understanding the “Ribbon” in Microsoft Word: Screen Reader Activities LOWER RIBBON / TOOLBAR The lower ribbon changes according to which tab is selected in the top ribbon – it is directly associated with a specific tab in the top ribbon. 

32. HOME TAB The Home tab is organized into commands that fall under these “ groupings” : Clipboard, Font, Paragraph, and Styles. (Visually, there is a vertical line between these sections.) There are additional options (available in a drop down menu) under each of some of these areas.

33. DRAW TAB The Draw tab enables the user to draw in the Word document. The Draw tab is available with Office 365 and if available, may need to be added to your ribbon. The Draw tab has options for choosing what you want to do (draw/eraser), type of pen tool, and draw with track pad .

34. DESIGN TAB The design tab provides format themes, backgrounds, color schemes, page borders, etc. for your document. If you do not see the Design tab and you would like it in your ribbon, go to File > Options > Customize Ribbon and check the box beside Design.

35. REFERENCES TAB The Reference tab enables the user to enter document sources and citations, create a table of contents, add an index, etc. The Reference tab is organized by commands that fall under these  groupings : Table of Contents, Footnotes,  Research, Citations, Captions, Index, and Table Authorities.

36. MAILINGS TAB The Mailings Tab enables the user to merge emails, writing and inserting different fields, etc. and is the least used tab. The Mailings tab is organized by commands that fall under these  groupings:  Address, Start Mail Merge, Insert Fields, Preview, Merge Range, and Finish.

37. REVIEW TAB The Review Tab enables users to proofread, add or remove comments, track changes, Read Aloud, check accessibility, etc . It is organized by commands that fall under these  groupings : Proofreading, Read Aloud, Accessibility, Translate, Comments, Tracking, Reviewing, Accept, Compare, Protect, Ink, and Resume Assistance.

38. VIEW TAB The View tab enables users to switch between different views of the document such as seeing more than one page at a time, boundaries, grids and rulers. The View Tab now includes accessibility features such as Focus, Immersive Reader, and Zoom. The View Tab is organized by commands that fall under these  groupings : Document View, Accessibility, Show/Hide, Zoom, Window, and Macros.

39. TELL ME / Question Mark Icon Tell Me is a help textbox that enables users to type in keywords to ask a question about Word.

40. Comparison of ms powerpoint to msword When compared with  MS PowerPoint , MS Word is more of reading while PPT is more of a visual and graphical representation of data. 

41. Basic functions of ms word Creating text documents Editing and Formatting the existing documents Making a text document interactive with different features and tools Graphical documents, comprising images Used by Authors and Researchers Detect grammatical errors in a text document

42. SHORTCUT KEYS IN MS WORD

43. SHORTCUT KEYS IN MS WORD

44. SHORTCUT KEYS IN MS WORD

45. SHORTCUT KEYS IN MS WORD

46. Advanced Microsoft Word features MAIL MERGE  lets you create a batch of documents that are personalized for each recipient. For example, a form letter might be personalized to address each recipient by name. A data source, like a list, spreadsheet, or database, is associated with the document.

47. Advanced Microsoft Word features With Word's  FORMATTING OPTIONS , you can easily modify the font type, size, and color to match your preferences or adhere to specific style guidelines. 

48. Advanced Microsoft Word features MS Word has an inbuilt  SPELL  AND GRAMMAR  CHECKER  that ensures that your document is free of errors. The  checker  underlines spelling mistakes and grammatical errors. Spell Checker : Not only can it check spelling mistakes, but it can also suggest possible alternatives for misspelled words. 

49. Advanced Microsoft Word features A  WATERMARK   placed in a document is used to inform other people that it is a draft document, contains confidential information, or that the document should not be copied. Watermarks can be used for other purposes as well, often in the business world.

50. Advanced Microsoft Word features The   CLIPBOARD   panel can hold 24 items and its interoperable between all Office files. It saves way more than the last thing you cut or copied. It actually retains 24 items and is interoperable between all Office apps. 

51. Advanced Microsoft Word features AUTOMATION WITH MACROS .   Macros  are a powerful tool in Microsoft Word that allows users to automate repetitive or complex tasks . You can record a sequence of actions with  Macros  and replay them with a single click . You can record a sequence of actions with Macros and replay them with a single click. This feature is especially useful for tasks such as formatting, inserting boilerplate text, or performing complex actions, allowing you to automate and simplify your workflow. 

52. Advanced Microsoft Word features GRAPHICS. Basic word processors may give users the ability to add simple tables, graphs, or numbered lists, but those with more advanced capabilities offer greater options when it comes to adding visual elements. Some allow users to embed illustrations, more complex graphs, and even videos . You can insert various different types of  graphics  into your Microsoft Word documents to break up the monotony of text.

53. Advanced Microsoft Word features INSERT CITATIONS are integral parts of academic writing . With the built-in referencing features in Word, you can easily insert citations and references in different styles, such as APA, MLA, or Chicago Manual of Style. Simply enter the relevant information for each source, and Word will generate the bibliography or reference list for you.

54. Advanced Microsoft Word features Kerning refers to the “spacing between characters in a proportional font.” Therefore, when using kerning with letters, punctuation, and symbols fit together nicely, you will see less space between them. A good example of this would be the upper case letters T and Y. When those letters are close together, they can run into each other: TY. Kerning will apply a bit of extra space between them.

55. Advanced Microsoft Word features PAGE LAYOUT Most word processing software allows users to change the layout of the document they’re creating. This could include changing the page size, margins, and indentations, and adding columns. It could also include the option to create headers and footers, and page numbers.

56. Advanced Microsoft Word features PRINT LAYOUT VIEW It allows you to view all pages with margins and text positions. It is necessary to use this tool before printing your documents since you can see if it is in optimal conditions. You can also combine this option with the zoom and have a much more guaranteed result.

57. Advanced Microsoft Word features TEXT MANIPULATION is the ability to manipulate text within a document, such as the ability to insert, cut and paste, and copy text. More advanced capabilities may include word wrapping, where the program automatically moves to the next line once you’ve filled the current one with text. The ability to quickly type, edit, and move text is what makes word processing programs such valuable tools for any computer user.

58. Advanced Microsoft Word features WRITING EQUATIONS. Microsoft Word offers a built-in equation editor that allows users to create and edit equations effortlessly. With this feature, you can access a wide range of mathematical symbols and structures to construct your equations. Whether you need to write simple algebraic expressions or more advanced mathematical equations, Word provides the tools necessary to achieve it. Equations can be inserted inline with the text or displayed as standalone objects, providing versatility and flexibility in their usage. With the option to easily edit equations at any time, it allows for precise and accurate representation of mathematical concepts within your document.

59. IMPORTANCE OF MICROSOFT WORD

60. IMPORTANCE OF MICROSOFT WORD? 1. Microsoft Word  is an effective tool for creating all kinds of documents like letters, resumes, memos , reports, term papers, and typesetting novels and magazines, contracts, etc .

61. IMPORTANCE OF MICROSOFT WORD? 2. Microsoft Word  is highly useful for creating text of large volume. 3. Microsoft Word  also offers facilities for basic graphic design, statistical report of a document, spelling and grammar checking tasks, etc.

62. IMPORTANCE OF MICROSOFT WORD? 4. It also helps you send documents to a group of people for feedback. 5. Word also offers facilities for exporting documents to other packages, e.g. Lotus Notes, WordPerfect, etc.

63. IMPORTANCE OF MICROSOFT WORD? 6. In education: it is considered one of the simplest tools that can be used by both teachers and students. Creating notes is easier using MS Word as they can be made more interactive by adding shapes and images. It is also convenient to make assignments on MS Word and submit them online.

64. WORD SCREEN ELEMENTS DOCUMENT AREA This is where you type your text. The insertion point represents the location where your text will appear. SCROLL BAR It moves the document vertically.

65. WORD SCREEN ELEMENTS TITLE BAR It shows the open program and the name of the open file. CONTROL BUTTONS They minimize, maximize, restore and close the window.

66. WORD SCREEN ELEMENTS STATUS BAR It displays the document information such as the number of the page on which the insertion point appears, the total number of pages, the proofing errors indicator and the view buttons.

67. WORD SCREEN ELEMENTS VIEW BUTTONS They display the buttons such as print layout, Full Screen Reading, Web Layout, Outline, Draft.