Minutes of management review that was conducted at alnujum export abattoir

Management Review minute

1. Company name:
ALNUJUM EXPORT SLAUGHTERHOUSE
Doc. No.
OF/AES/020
Issue Date
Dec 2015
Title:
Management Review Minute
Issue No. 1Page 1 of 5
1.Minute Identification Code :01/2025
2. Date and Time of the Meeting was Conducted: 21 October, 2025 from 08:00-11:00PM
3. LIST OF PERSONS PARTICIPATED IN THE MEETING
SNName Designation in the Meeting
1Wudu Beyene Chairman
2Abdulwassie Abdul Member
3Dr. Getnet Asfaw Member
4Dr. Fuad Member
5.LIST OF PERSONS WHO HAVE NOT ATTENDED THE MEETING
None
6.AGENDAS
6.1.The status of actions from previous management reviews;
6.2.Changes in external and internal issues those are relevant to the QMS and FSMS, including changes
in the organization and its context;
6.3. Information on the performance and the effectiveness of the QMS and FSMS, including trends in:
Result of system updating activities;
Monitoring and measurement results
Analysis of the results of verification activities related to PRPs and the hazard
control plan ;
Nonconformities and corrective actions;
 Audit results (internal and external);
Inspections (e.g. regulatory, customer);
The performance of external providers;
The review of risks and opportunities and of the effectiveness of actions taken
to address them;
The extent to which objectives of the QMS and FSMS have been met;
6.4.The adequacy of resources;
6.5.Any emergency situation, incident or withdrawal/recall that occurred;
Prepared by Wudu Beyene (FSTL)Page 1

2. Company name:
ALNUJUM EXPORT SLAUGHTERHOUSE
Doc. No.
OF/AES/020
Issue Date
Dec 2015
Title:
Management Review Minute
Issue No. 1Page 2 of 5
6.6.Relevant information obtained through external and internal communication, including requests and
complaints from interested parties;
6.7.Opportunities for continual improvement.
7.ADOPTION OF THE AGENDA
The Food Safety Team Leader distributed the management review agenda in advance, providing all
members the opportunity to review and suggest additional topics for discussion. This ensured that all
members had a fair chance to contribute to the agenda. During the assembly, no new agendas were proposed
by the members, and the meeting proceeded as planned. This proactive and inclusive approach demonstrates
proper preparation, transparency, and adherence to management review protocols in alignment with ISO
22000:2018 and ISO 9001:2015 standards.
8.DISCUSSIONS AND DECISIONS MADE ON EACH AGENDA
The Chairman and Food Safety Team Leader, Dr. Wudu Beyene, chaired the meeting and systematically
presented each agenda item for discussion. Each participant actively engaged, providing constructive ideas and
opinions on the detailed points of the meeting agenda. Following the thorough discussions, the team reached
consensus on several agreed-upon points, which are documented as follows:
8.1. The Status of Actions from Previous Management Reviews
The team reviewed the status of actions identified during the previous management review. Updates were
provided on each action item, highlighting completed tasks, progress on ongoing initiatives, and any pending
actions requiring further attention. Constructive discussions addressed challenges encountered during
implementation, and participants provided recommendations to ensure the timely resolution of pending issues.
The review confirmed that most actions had been effectively addressed, demonstrating a commitment to
continuous improvement.
Prepared by Wudu Beyene (FSTL)Page 2

3. Company name:
ALNUJUM EXPORT SLAUGHTERHOUSE
Doc. No.
OF/AES/020
Issue Date
Dec 2015
Title:
Management Review Minute
Issue No. 1Page 3 of 5
8.2. Changes in External and Internal Issues Relevant to the QMS and FSMS, Including Changes in the
Organization and Its Context
The team reviewed changes in both external and internal factors affecting the Quality Management System
(QMS) and Food Safety Management System (FSMS). Externally, updates included regulatory changes, market
dynamics, and customer requirements, while internally, organizational restructuring and resource adjustments
were noted. Discussions highlighted the impact of these changes on the organization's context, emphasizing the
need to adapt strategies to maintain compliance and effectiveness. Participants proposed actions to address
identified risks and opportunities arising from these changes, ensuring alignment with the organization’s
objectives and continual improvement efforts.
8.3. Information on the Performance and Effectiveness of the QMS and FSMS
The meeting provided a comprehensive review of the performance and effectiveness of the Quality
Management System (QMS) and Food Safety Management System (FSMS), focusing on key trends and
metrics:
Results of System Updating Activities: Updates to the systems were reviewed, confirming improved
alignment with current regulatory and operational requirements.
Monitoring and Measurement Results: Data demonstrated consistent performance within acceptable
limits, reflecting effective monitoring processes.
Verification Activities: Analysis of PRPs and the hazard control plan verification results showed
compliance and identified opportunities for optimization.
Nonconformities and Corrective Actions: Trends revealed effective resolution of identified issues, with
improved preventive measures reducing recurrence.
Audit Results: Internal and external audits confirmed conformity, with a few minor findings addressed
promptly.
Prepared by Wudu Beyene (FSTL)Page 3

4. Company name:
ALNUJUM EXPORT SLAUGHTERHOUSE
Doc. No.
OF/AES/020
Issue Date
Dec 2015
Title:
Management Review Minute
Issue No. 1Page 4 of 5
Inspections: Regulatory and customer inspection feedback was positive, demonstrating robust
compliance and customer satisfaction.
Performance of External Providers: Evaluations indicated satisfactory supplier performance, with
continuous monitoring ensuring quality inputs.
Review of Risks and Opportunities: Actions taken to address identified risks and opportunities were
reviewed, confirming their effectiveness in mitigating threats and leveraging potential gains.
Achievement of Objectives: Performance against QMS and FSMS objectives was evaluated, with most
goals achieved or showing significant progress toward completion.
These findings underscore the organization’s commitment to maintaining and enhancing the effectiveness of its
QMS and FSMS.
8.4. The Adequacy of Resources
The review assessed the adequacy of resources required for the effective implementation and maintenance of
the QMS and FSMS. Discussions confirmed that human, financial, and technological resources were generally
sufficient to meet current operational needs. However, participants identified areas where additional resources
or enhancements, such as specialized training, updated equipment, or increased staffing, could further improve
system performance. Recommendations were made to address these gaps to ensure continued compliance,
operational efficiency, and the achievement of organizational objectives.
8.5. Any Emergency Situation, Incident, or Withdrawal/Recall That Occurred
The review confirmed that no emergency situations, incidents, or product withdrawals/recalls occurred during
the reporting period. This reflects the effectiveness of the organization's emergency preparedness and response
procedures, as well as the robustness of the QMS and FSMS in preventing safety or quality failures. The team
emphasized the importance of ongoing vigilance and readiness to address any potential future incidents swiftly
and effectively.
8.6. Relevant Information Obtained Through External and Internal Communication, Including Requests
and Complaints from Interested Parties
Prepared by Wudu Beyene (FSTL)Page 4

5. Company name:
ALNUJUM EXPORT SLAUGHTERHOUSE
Doc. No.
OF/AES/020
Issue Date
Dec 2015
Title:
Management Review Minute
Issue No. 1Page 5 of 5
The team reviewed communication records and noted feedback from both external and internal stakeholders.
Externally, customer feedback included a few minor complaints, which were promptly addressed,
demonstrating the organization’s commitment to customer satisfaction. Internally, employee suggestions
highlighted areas for process improvement, some of which have already been implemented. Additionally, no
significant concerns were raised by regulatory bodies or suppliers. Overall, the communication process
effectively facilitated the identification and resolution of issues, contributing to the continual improvement of
the QMS and FSMS.
8.7. Opportunities for Continual Improvement
The team identified several opportunities to enhance the QMS and FSMS, focusing on streamlining
processes, increasing training programs for staff, and adopting advanced technologies to improve efficiency
and effectiveness. Enhanced supplier management strategies and proactive risk assessment methods were
proposed to strengthen the supply chain and hazard control measures. Additionally, expanding customer
feedback mechanisms and leveraging data analytics were highlighted as ways to drive innovation and better
meet stakeholder expectations. These initiatives aim to foster continual improvement and ensure sustained
compliance with organizational objectives and regulatory standards.

9.Summarization of outputs.
The management review provided a comprehensive assessment of the Quality Management System (QMS) and
Food Safety Management System (FSMS), covering the status of actions from previous reviews, changes in
external and internal issues, and the performance of both systems. The team confirmed progress on action items,
proposed solutions for ongoing challenges, and ensured alignment with organizational goals amidst external and
internal changes. The review highlighted the effectiveness of the systems, identified areas for resource
enhancement, and noted the absence of any emergencies or product recalls. Communication feedback from both
internal and external stakeholders was reviewed, and opportunities for continual improvement were identified,
including process streamlining, staff training, and technological advancements. Overall, the review emphasized
the organization's commitment to improving the QMS and FSMS for sustained growth and compliance.
Prepared by Wudu Beyene (FSTL)Page 5