Module 2 rev - Proejct Management Overview.ppt

Presentation is about project management

1. Project Management Overview

2. Project driven or Non Project driven
Organizational “drivers”
Marketing Engineering Manufacturing

3. Washington State
Department of Transportation

4. Meet or exceed customer and stakeholder expectations
GET THE JOB DONE!

5. Overlapping Disciplines
for Successful Project Delivery
Project Management
Body of Knowledge
Interpersonal
Skills
General
Management
Knowledge &
Skills
Understanding
the Project
Environment
Application Area
Knowledge,
Standards, &
Regulations
PMBOK, Third Edition

6. Engineering
TOOLS WSDOT Design Manual, etc.

7. Overlapping Disciplines
for Successful Project Delivery
Project Management
Body of Knowledge
Interpersonal
Skills
General
Management
Knowledge &
Skills
Understanding
the Project
Environment
Application Area
Knowledge,
Standards, &
Regulations
PMBOK, Third Edition

8. TOOLS Executive Order 1032.00
Project Management On-Line Guide
PDIS, PS8, etc.
Project Management

9. Executive Order 1032.00
…directs WSDOT employees to deliver
capital transportation projects consistent
with the principles and practices of the
department’s project management process.
Further direction given to:
•Executive Managers
•Project Managers
•Project Team Members
•Specialty Groups
•HQ Staff

10. Project Management On-Line Guide
http://www.wsdot.wa.gov/Projects/ProjectMgmt/Process.htm

11. “Project”
A temporary endeavor
undertaken to create a
unique product or service.

12. SCOPE (Requirements)
“Trade Off” Triangle”
QUALITY
S
C
H
E
D
U
L
E
( T
i m
e )B
U
D
G
E
T

(
C
o
s
t
)
PROJECT
RISK

13. How are Scope, Schedule,
and Budget linked?
Which Comes First?
SCOPE
B
U
D
G
E
T
S
C
H
E
D
U
L
E
Prioritize, Optimize, Accept

14. The Project Team
Project
(Project Manager)
Manager
Manager
Manager Manager
Manager
Manager
Manager

15. Stakeholders
Project Team Members
Managers
$ponsor
Sr. Mgmt.
Project
Manager

16. Project TO
(Organization Breakdown Structure - OBS)
$ponsor
Sr. Mgmt.
Project
Manager
Team
Member

Manager
Team
Member
Q
S
$
R

17. Initiate
& Align
Endorse
the Plan
Work
the Plan
Transition
& Closure
•Project
Description
•Team Mission/
Assignment
•Major Milestones
•Boundaries
•Team
Identification
•Roles &
Responsibilities
•Measures of
Success
•Operating
Guidelines
•Work Breakdown
Structure (WBS) /
Master Deliverables
List (MDL)
•Task Planning &
Scheduling
•Budget
•Risk Planning
•Communication
Plan
•Change
Management Plan
•Quality (QA/QC)
Plan
•Transition &
Closure Plan
•Project Team Commitment
•Management Endorsement
•Implement
Transition Plan
•Review Lessons
Learned
•Reward &
Recognize
•Archive
Continuous Communication
Plan
the Work
•Managing Scope,
Schedule & Budget
•Manage Risks
•Manage Change
•Communicate
• Progress
• Issues
• Lessons
Learned
Project Management Process

18. 1.Team Mission Statement
2.Work Breakdown Structure
3.Task Planning & Analysis
4.Precedence or Network Diagram
5.Resource loaded schedule
6.Resolve resource conflicts & risk
7.Endorsement & Commitment
Schedule Building BlocksSchedule Building Blocks

19. Here is your new project –
•SR #,
•M.P. limits,
•Program

20. All right!
Lets do it!
Here is your new project –
•SR #,
•M.P. limits,
•Program

21. And the AD date is
February 19, 2007 (at 10:00).
And the project P.E. budget is
$850,000.

22. O.K.,If you
say so!
And the AD date is
February 19, 2007 (at 10:00).
And the project P.E. budget is
$850,000.

23. U
n
c
e
r
t
a
i
n
t
y
Time
“Top-down” estimate approach
(Analogous Estimating - based on
previous project experience)

24. Now, put together a schedule
that will meet this AD date
and do a monthly aging of that
funding.

25. O.K., yeah.
You bet. I’ll
get right on it!
Now, put together a schedule
that will meet this AD date
and do a monthly aging of that
funding.

26. C
u
m
m
.

$
’
s
Time
•16 months
•$850,000
•$53K/month

27. SR #
M.P. # to
M.P. #
I - ?
Program

28. AD date of
February 19,
2007 ?
“Budget” of
$850,000 ?

29. Guess I’ll
make some
phone calls
I’ve got PS8!
I’ll get
this project
schedule ready!

30. O.K., everybody, here
is the project schedule.
Please meet the listed
submittal dates.
Thanks!
Now
2/19/07
Resource: Tec hnician 3
28 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 1 8
Apr May Ju n Jul Aug Sep
Q tr2, 2003 Qtr3, 2003
Te chn ician 3,Tech nician 2
Te chnician 3,Te chn ician 2
Tech nician 3
Te chnician 3,Te chn ician 2
Tech nician 3,Tech nician 2
Te chnician 3,Te chn ician 2
Tech nician 3,Tech nician 2
Tech nician 3,Tech nician 2
Te chnician 3,Te chn ician 2
Task #
1
2
3
4
5
6
7
8
9
10
11
12
13
14

31. Oh? Yeah,
right!
O.K., sure!
Whatever...
Now
Resource: Tec hnician 3
28 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 1 8
Apr May Ju n Jul Aug Sep
Q tr2, 2003 Qtr3, 2003
Te chn ician 3,Tech nician 2
Te chnician 3,Te chn ician 2
Tech nician 3
Te chnician 3,Te chn ician 2
Tech nician 3,Tech nician 2
Te chnician 3,Te chn ician 2
Tech nician 3,Tech nician 2
Tech nician 3,Tech nician 2
Te chnician 3,Te chn ician 2
Task #
1
2
3
4
5
6
7
8
9
10
11
12
13
14

32. Use an interdisciplinary team approach
Schedule & Budget Development
Resource: Technician 3
28 5 12 19 26 2 9 16 23 3 0 7 14 21 28 4 11 18 25 1 8
Apr May Jun Jul Aug Sep
Q tr2, 2003 Q tr3, 2003
Techn icia n 3,Te chn ician 2
Te chnician 3,Te chnician 2
Te chnician 3
Te chnician 3,Te chnician 2
Techn ic ian 3,Te ch nician 2
Te chnician 3,Te chni cian 2
Te chnician 3,Te chni cian 2
Techn ic ian 3,Te ch nician 2
Te chnician 3,Te chni cian 2
Ta sk #
1
2
3
4
5
6
7
8
9
10
11
12
13
14

33. Project Performance Baseline
Work
Breakdown
Structure
(WBS)
Risk
Planning
Budget
Task Planning
& Scheduling
“Progressive Elaboration”

34. Project
Performance
Baseline
Change
Management Plan
Quality Plan
(QA/QC)
Communication
Plan
Transition &
Closure Plan
Project Management Plan
Project
Management Plan
(including Initiate &
Align
documentation)

35. Initiate
& Align
Endorse
the Plan
Work
the Plan
Transition
& Closure
•Project
Description
•Team Mission/
Assignment
•Major Milestones
•Boundaries
•Team
Identification
•Roles &
Responsibilities
•Measures of
Success
•Operating
Guidelines
•Work Breakdown
Structure (WBS) /
Master Deliverables
List (MDL)
•Task Planning &
Scheduling
•Budget
•Risk Planning
•Communication
Plan
•Change
Management Plan
•Quality (QA/QC)
Plan
•Transition &
Closure Plan
•Project Team Commitment
•Management Endorsement
•Implement
Transition Plan
•Review Lessons
Learned
•Reward &
Recognize
•Archive
Continuous Communication
Plan
the Work
•Managing Scope,
Schedule & Budget
•Manage Risks
•Manage Change
•Communicate
• Progress
• Issues
• Lessons
Learned
Project Management Process

36. “Plan the Work”
“Work the
Plan”
“Endorse the Plan”
+ 10% of
Project effort
+ 90% of
Project effort
“Initiate & Align”
Managing Project Delivery

37. Regular comparison of
“Planned”
(activities, accomplishments, costs, etc)
with
“Actuals”
(activities, accomplishments, costs, etc)
ActiveActive
Project ManagementProject Management

38. Initiate
& Align
Endorse
the Plan
Work
the Plan
Transition
& Closure
•Project
Description
•Team Mission/
Assignment
•Major Milestones
•Boundaries
•Team
Identification
•Roles &
Responsibilities
•Measures of
Success
•Operating
Guidelines
•Work Breakdown
Structure (WBS) /
Master Deliverables
List (MDL)
•Task Planning &
Scheduling
•Budget
•Risk Planning
•Communication
Plan
•Change
Management Plan
•Quality (QA/QC)
Plan
•Transition &
Closure Plan
•Project Team Commitment
•Management Endorsement
•Implement
Transition Plan
•Review Lessons
Learned
•Reward &
Recognize
•Archive
Continuous Communication
Plan
the Work
•Managing Scope,
Schedule & Budget
•Manage Risks
•Manage Change
•Communicate
• Progress
• Issues
• Lessons
Learned
Project Management Process