NCAE-SY2024-2025-Orientation for grade 10

orientation notes

1. Virtual Orientation on the
Administration of the National
Career Assessment Examination
(NCAE)

2. GUIDELINES ON THE
ADMINISTRATION OF THE
NATIONAL CAREER ASSESSMENT
EXAMINATION (NCAE)

3. GUIDELINES ON THEADMINISTRATION OF THE
NATIONAL CAREER ASSESSMENT EXAMINATION (NCAE)

4. GUIDELINES ON THEADMINISTRATION OF THENATIONAL
CAREER ASSESSMENT EXAMINATION(NCAE)
1.TheDepartmentofEducation(DepEd),throughthe
BureauofEducationAssessment(BEA),withthe
assistanceofschoolsdivisionoffices(SDOs)and
secondaryschoolspersonnel,willadministerthe
NationalCareerAssessmentExamination(NCAE)
inSchoolYear2024-2025withinafive-day
testingwindow,twoweeksaftertheopeningof
classespursuanttoDepEdOrder(DO)No.55,s.
2016,titledPolicyGuidelinesontheNational
AssessmentofStudentLearningfortheKto12
BasicEducationProgram.

5. GUIDELINES ON THEADMINISTRATION OF THENATIONAL
CAREER ASSESSMENT EXAMINATION(NCAE)
2.TheNCAEshallbeadministeredin two
consecutivedayswithinthetesting
windowthroughapaper-basedmodality.It
willbeadministeredtoallGrade10learners
whoarecurrentlyenrolledinpublicschools
andprivateschoolswithagovernmentpermit
orrecognition.
3.Thetestingdates,withinthetestingwindow,
shallbedeterminedbytheSDOsin
coordinationwiththeregionaloffice(RO).

6. GUIDELINES ON THE ADMINISTRATION OF THE NATIONAL
CAREER ASSESSMENT EXAMINATION(NCAE)
4.TheNCAEisdesignedtoprovideguidanceto
individuallearnersfortheirfutureeducational
andcareerchoicesandtoprovideabasisfor
profilinglearners’aptitudeinthefourSenior
HighSchool(SHS)Tracks:Academic,Technical-
Vocational-Livelihood,Sports,andArtsand
Design.TheresultsoftheNCAEareutilizedto
supportthenationalframeworkoncareer
guidanceandforentryassessmenttothe
specificSHStracks/strandsinallpublicand
privateschools.

7. GUIDELINES ON THE ADMINISTRATION OF THE NATIONAL
CAREER ASSESSMENT EXAMINATION(NCAE)
5.TheNCAEassessmentcoversthefollowingdomains:
GeneralScholasticAptitude(GSA),AcademicTrack,and
OccupationalInterestInventory(OII).TheGSAcovers
ReadingComprehension,MathematicalAbility,Verbal
Ability,ScientificAbility,andLogicalReasoningAbility.
TheAptitudeforSHSTrackscontains:(a)Academic,which
includesHumanitiesandSocialSciences(HUMSS);
Science,Technology,Engineering,andMathematics
(STEM);andAccountancy,Business,andManagement
(ABM);(b)Technical-Vocational-Livelihood(TVL);(c)
Sports;and(d)ArtsandDesign.TheOIIisan
inventory/checklistofoccupationalinterestswhich
providesanassessmentoninclinations/preferencesfor
comprehensivecareerguidance.

8. 6.Testaccommodationsshallbegiventolearnerswith
disabilities(LWDs)whowillbeparticipatinginthe
assessmentactivityfollowingtheprovisionstatedin
Section9ofDO55,s.2016.
7.BEAwillmanagethenationalimplementationofthe
NCAEwiththeassistanceoftheRosandSDOs.BEA
willconductavirtualorientationforRegionalTesting
Coordinators,DivisionTestingCoordinators,andSDO
PrivateSchoolSupervisorsonthetestadministration
guidelinesanddetailsfortheProgramSupportFunds.
TheScheduleandmeetingdetailswillbesentthrough
aseparateadvisory.
GUIDELINES ON THE ADMINISTRATION OF THE
NATIONALCAREER ASSESSMENT EXAMINATION(NCAE)

9. 8.Anauthorizedforwarderwilldeliverandretrievethetest
materialstoandfromtheSDOs.
9.Healthandsafetyprotocolsmustbefollowedinall
activitiestobedoneinrelationtothenationaltest
administration.
10.Formoreinformation,pleasecontactthe Bureauof
EducationAssessment-EducationAssessmentDivision,
DepartmentofEducation(DepEd) throughemailat
[email protected] (02)
8631-2589.
11.ImmediatedisseminationofthisMemorandumisdesired.
GUIDELINES ON THE ADMINISTRATION OF THE
NATIONALCAREER ASSESSMENT EXAMINATION(NCAE)

10. NCAE Testing Window:
August 12-16, 2024

11. TESTING PERSONNEL:
ROLES AND
RESPONSIBILITIES

12. TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

13. TESTING PERSONNEL: ROLES AND RESPONSIBILITIES
He/Sheshall monitorandsupervise
thetestadministrationinselectdivisions..
BEA Representative

14. TESTING PERSONNEL: ROLES AND RESPONSIBILITIES
He/Sheshall oversee thetest
administrationintheregion.He/Sheshall
provideSchoolsDivisionOffices(SDOs)
withthelistofprivateschoolsoperating
withpermitthataretobeincludedinthe
testadministration.He/Sheshallpreparea
testmonitoringteam inthewholeregion.
Regional Testing Coordinator
(RTC)

15. TESTING PERSONNEL: ROLES AND RESPONSIBILITIES
He/Sheshall supervise thetest
administrationinpublicschools.
Division Testing Coordinator (DTC)

16. TESTING PERSONNEL: ROLES AND RESPONSIBILITIES
He/Sheshall supervise thetest
administrationinprivateschools.
Private School Supervisor

17. Pre-Testactivities:
•KeepstheconfidentialityoftheTMs
•RequireseveryREtocountthesealedTMs
intheDistributionRoom
•FacilitatesthesigningofBEA Form3(Test
MaterialsAccountingForm)totheREs
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES
He/She shall oversee the conduct of the test
in the school. The School Head (SH) shall
serve as the CE.
Chief Examiner (CE)

18. TestProperactivities:
•AccomplishesBEA Forms4 (Chief
Examiner'sReportForm), 5(TestBooklet
QuantityandCompletenessVerification
Sheet),and6(AnswerSheetQuantityand
CompletenessVerificationSheet)
•Monitorstheactivitiesoftestingpersonnels
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES
He/She shall oversee the conduct of the test
in the school. The School Head (SH) shall
serve as the CE.
Chief Examiner (CE)

19. PostTestactivities:
•CollectsandaccountsallETREsassisted
bytheSTC/RE
•ArrangesandbundlestheTMsaccordingly
•PlacesinsidetheCETREtherequiredTMs
•SubmitstoDTC Forms5 (TestBooklet
QuantityandCompletenessVerification
Sheet)and6(AnswerSheetQuantityand
CompletenessVerificationSheet)separately
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES
He/She shall oversee the conduct of the test
in the school. The School Head (SH) shall
serve as the CE.
Chief Examiner (CE)

20. TESTING PERSONNEL: ROLES AND RESPONSIBILITIES
He/Sheshallmonitorandsupervise
theassignedtestingrooms.He/She
shallconductocularinspectiontheday
beforethetestadministrationtobe
familiarizedwiththeschoollayout.
An SE shall be assigned for testing centers
with more than ten (10) rooms.
Supervising Examiner
(SE)

21. TESTING PERSONNEL: ROLES AND RESPONSIBILITIES
He/SheshallassisttheCEintheoverall
testadministration.
School Testing Coordinator

22. Thetestadministratorsmustmeetthefollowingrequirements:
1.atleastaTeacherItoMasterTeacherfromtheSDO,
2.mustbeexternalfromtheschool.Shouldtherebeanyspecialcases
wheretheschool/REsarefarfromthecity(island,farflungareas),
REmustnotbetheteachersoftheparticipatinglearners.
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES
Criteria in Selecting Room Examiner (RE)

23. Pre-Testactivities:
•ReceivestheTMsintheDistribution
Room
•CountsthereceivedTMs
•SignstheBEA Form3 (TestMaterials
AccountingForm)
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES
He/She shall administer the testin accordance
with the standardized test administration
guidelines in the Examiner’s Handbook (EH).
Room Examiner (RE)

24. TestProperactivities:
•ObservesthereadinessoftheTestingRoom
•AccomplishestheForm2(SeatPlan)tothe
examinees
•AdministersthetestusingtheEH
•Maintainsappropriatetestingdisciplineinside
thetestingroom
•EnsuresstrictadherencetoSection13ofDO
55,s.2016
•AccomplishesForm1andForm7
•ChecksthecontentsoftheETRE
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES
Room Examiner (RE)
He/She shall administer the test in accordance
with the standardized test administration
guidelines in the Examiner’s Handbook (EH).

25. PostTestactivities:
•CollectsandaccountsallTMsfromthe
examinees
•ArrangesandbundlestheTMsaccordingly
•PlacesinsidetheETREtherequiredTMs
•SubmitstheETREtoCE
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES
Room Examiner (RE)
He/She shall administer the testin accordance
with the standardized test administration
guidelines in the Examiner’s Handbook (EH).

26. TESTING PERSONNEL: ROLES AND RESPONSIBILITIES
He/SheshallaccomplishtheOathof
Confidentiality.He/Sheshallprovideany
test-relatedassistancetotheRE ,ifthere
arereportedLearnerswithDisabilities
(LWDs)inthetestingroom.He/Sheisnot
requirediftherearenoreportedLWDsinthe
testingroom.
Assistant Examiner (AE)

27. TESTING PERSONNEL: ROLES AND RESPONSIBILITIES
He/Sheshallprovideany test-related
assistancetotheSH ,suchaspreparation
ofthetestingrooms.
Support Staff

28. NCAE EXAMINER’S
HANDBOOK

29. NCAE EXAMINER’S HANDBOOK
BOARDWORKPRE-TEST

30. NCAE EXAMINER’S HANDBOOK
BOARDWORKPRE-TEST

31. BOARDWORK
PRE-TEST
AsidefromtheBoardwork,write
thefollowingontheboardinthis
format:
•SchoolID
•RegionCode
•DivisionCode
•NameandAddressofSchool
•TypeofSchool
•TypeofCommunity
NCAE EXAMINER’S HANDBOOK

32. ENTRANCE AND
SEATING
ARRANGEMENT
PRE-TEST
Room setup: six rows
andfivecolumns of armchairs
NCAE EXAMINER’S HANDBOOK
Allexamineesinone(1)school
shallbearrangedalphabetically
bylastname,regardlessofsex.
Otherappropriateseating
arrangementmaybeimplemented
forsomecommunitieswith
culturalconsiderationsinthe
groupingsandphysical
arrangementofindividualsin
relationtosex.

33. ENTRANCE AND
SEATING
ARRANGEMENT
PRE-TEST
TheREshall:
•facilitatetheentranceofthe
examinees.
•verifytheidentityoftheexaminees.
Examineeswilllineupoutsidethe
room.(RefertoForm1)
•provideinstructionsregardingdigital
devicesandpersonalbelongings
•informtheexamineesaboutthethings
tobringduringtheexamination.
leadpencils(No.2)
eraser
sharpener
cleansheetofpaper
NCAE EXAMINER’S HANDBOOK

34. ENTRANCE AND
SEATING
ARRANGEMENT
PRE-TEST
•
Seatsoflatecomersandabsentees
shouldbeleftvacant.
•
Latecomersshouldstillbeadmitted
totheroomsassignedtothemand
theyshouldfinishthetestatthe
sametimeasscheduledforeach
learningarea.
NCAE EXAMINER’S HANDBOOK

35. ORIENTATION OF THE
EXAMINEES
PRE-TEST
ThereisaSCRIPT.
•IntroductionoftheRE
•Givingofinstructions
andreminders
⮚Useofrestrooms
⮚DamageontheTMs
⮚Entertainingquestions
⮚DOsandDON'Ts
⮚Timelimit
⮚Exitfromtheroom
NCAE EXAMINER’S HANDBOOK

36. DISTRIBUTION OF TEST
BOOKLETS (TBs) AND
ANSWER SHEETS (ASs)
PRE-TEST
•
Therearetwo(2)TBs.Each
examineesshalluseone(1)TBper
day.Swappingscheme ofTBsin
thetestingroomshallbe
implemented.•
ForDay1,thefirst15examinees
shalluseTB1,whiletheremaining
15examineesshalluseTB2.
•
ForDay2,theRoomExaminer(RE)
shallswaptheTBs.Thefirst15
examineesshalluseTB2,whileTB
1shallbeusedbytheremaining15
examinee.
NCAE EXAMINER’S HANDBOOK

37. DISTRIBUTION OF TEST
BOOKLETS (TBs) AND
ANSWER SHEETS (ASs)
PRE-TEST
•Followtheseatplanand
distributionscheme
NCAE EXAMINER’S HANDBOOK

38. PRE-TEST
•Allowtheexamineestoscantheir
TMs.
•Allowtheexamineestopray.
•TheREwillfacilitatethe
accomplishmentof BEAForm2 :
SeatPlan.
NCAE EXAMINER’S HANDBOOK

39. FILLING OUT OF INFORMATION IN THE
AS
PRE-TEST
ROAMAROUNDTHEROOM
•
Name(LN,FN,MI)
•
LearnerReferenceNumber
(LRN)
•
BirthDate
•
RegionandDivisionCode
•
SchoolID
•
IndigenousPeoplesGroup
•
Age
•
Sex
•
TypeofSchool
•
TypeofCommunity
•
GASTPEGrantee
•
NightHighSchoolenrollee
•
OpenHighSchoolenrollee
•
LearnerwithDisability(LWD)
•
ClassSize
•
Specialinterestprogram
enrollee
•
FinalGradesinGrade9(Math,
English,Science,TLE,MAPEH)
NCAE EXAMINER’S HANDBOOK

40. TEST PROPER
•ReadtheGeneralDirections.
•Instructtheexamineestoanswerthe
Examinee’sDescriptiveQuestionnaire
(EDQ)onlyonDay1.
•RecordontheBoardworkthetime
startedandthetimeended.
NCAE EXAMINER’S HANDBOOK

41. POST-TEST
•
Examiner’sTransmittalReport
Envelope(ETRE)
•
SubmissionofTMsfromtheREsto
theCE
•
AccountingofTMsbytheSEand
CE
•
ChiefExaminer’sTransmittalReport
Envelope(CETRE)
•
SubmissionofTMstotheTest
MonitorforFinalAccounting
•
PackingofTMs
PREPARATION AND
SUBMISSION OF ETRE,
CETRE, AND TMs
NCAE EXAMINER’S HANDBOOK

42. •
Used Answer Sheets with serial numbers arranged
consecutively and placed in the original plastic bag
•
List of Examinees posted outside of the testing room
•
BEA Form 1: List of Actual Examinees
•
BEA Form 2: Seat Plan
•
BEA Form 7: Room Examiner’s Report Form
•
Boardwork with actual time record
ROOM EXAMINER'S TRANSMITTAL REPORT ENVELOPE
(ETRE)

43. •
Unused Scannable Answer Sheets
•
BEA Form 3:Test Materials Accounting Form
•
BEA Form 4:Chief Examiner’s Report Form
•
School Header
CHIEF EXAMINER'S TRANSMITTAL REPORT ENVELOPE
(CETRE)

44. The CE shall account the TMs in accordance with the following:
a.Collect and account all ETREs assisted by the Supervising Examiner (if any).
b.Arrange and bundle the TMs accordingly in terms of the following:
•The ETREs should tally with the number of testing rooms.
•A report on the number of ETREs should accompany the bundle.
a.Return to their original plastic bags all used and unused TBs with serial numbers
arranged consecutively.These should be resealed by stapling the open end of the
plastic bag.
b.Place inside the CETRE the unused Answer Sheets, BEA Form 3, BEAForm 4,
and School Header.
c.Place BEAForm 5(Test Booklet Quantity and Completeness VerificationSheet) in
Box 1 of the Test Booklets.
d.Place BEAForm 6(Answer Sheet Quantity and Completeness VerificationSheet)
in Box 1 of the Answer Sheets.
ACCOUNTING OF TMs BY THE CE

45. ROOM EXAMINER (RE)CHIEF EXAMINER (CE)
Pre-test
Form 1:List of Actual
Examinees
Form 2: Seat Plan
Form 3:Test Materials
Accounting Form
Test
Proper
Post Test
Form 7:Room
Examiner's Report
Form 4:Chief Examiner's
Report
Form 5:Test BookletQuantity
and CompletenessVerification
Sheet
Form 6:Answer
SheetQuantity and
CompletenessVerification
Sheet
BEA FORMS

46. BREACH OF SECURITY IN NATIONAL EXAMINATIONS
AND CORRESPONDING SANCTIONS (DO 55 s. 2015 Section 13)
Thesecurityandintegrityoftestmaterialsshallbeupheldinthewhole
processoftestadministration.ThisOrderrescindsDECSOrderNo.85,
s.1999,“BreachofSecurityinNationalExaminationsand
CorrespondingSanctions”andDepEdOrderNo.47,s.2015,“Inclusion
ofActsasViolationstoNationalExaminations.”Thefollowingactsare
deemedasviolation/infractionsofsecuritypertainingtonational
examinationsinadditionto:
1.Readingoftestbookletsotherthanbytheexaminee
2.Supplyinganswerstoexaminees
3.Cheating
4.Plagiarizing
5.Lossoftestbooklets

47. BREACH OF SECURITY IN NATIONAL EXAMINATIONS
AND CORRESPONDING SANCTIONS (DO 55 s. 2015 Section 13)
6.Photocopying of test booklets
7.Capturing test items through electronic gadgets
8.Distribution and posting of photos of the test booklet in any form of
media
9.Opening the test materials prior to testing schedule
10.Late submission of test booklets and/or answer sheets
11.Tampering of examinees’ answer sheets
12.Infringement of copyright
13.Allowing impostors and substitute examinees
14.Misrepresentation with regard to age, residence, and status
15.Failure to closely monitor test procedures resulting in test
irregularities

48. BREACH OF SECURITY IN NATIONAL EXAMINATIONS
AND CORRESPONDING SANCTIONS (DO 55 s. 2015 Section 13)
Anyorallofthefollowingsanctionswillbeimposedonanyorallof
theaforementionedviolationscommittedbythoseinvolved:
1.Examinees
Thedegreeofviolationandcorrespondingsanctionshallbe
determinedbytheChiefExaminer.
a.Firstandsecondoffenses:reprimand
b.Thirdoffense:Cancellationoftestpapers/invalidationof
testresults

49. BREACH OF SECURITY IN NATIONAL EXAMINATIONS
AND CORRESPONDING SANCTIONS (DO 55 s. 2015 Section 13)
Anyorallofthefollowingsanctionswillbeimposedonanyorallof
theaforementionedviolationscommittedbythoseinvolved:
2.TestingPersonnel
Thedegreeofviolationandcorrespondingsanctionshallbe
determinedbytheSchoolsDivisionSuperintendent.
a.Suspensionofsalariesandincentives/benefitsofthose
concernedforonetothreemonths
b.Worksuspension
c.Inthecaseofinfringementofcopyright,legalremedieswill
beconsidered

50. EXAMINEE'S INFORMATION
FOR THE NCAE AND
PRELIMINARY ACTIVITIES

51. EXAMINEE'S INFORMATION FOR THE NATG12, NATG6,
AND ELLNA
EXAMINEE’S INFORMATION IN THE ANSWER SHEET FOR THE
NATIONAL CAREER ASSESSMENT EXAMINATION (NCAE)
•Name(LN,FN,MI)
•LearnerReferenceNumber
(LRN)
•BirthDate
•RegionandDivisionCode
•SchoolID
•IndigenousPeoplesGroup
•Age
•Sex
•TypeofSchool
•TypeofCommunity
•GASTPEGrantee
•NightHighSchoolenrollee
•OpenHighSchoolenrollee
•LearnerwithDisability(LWD)
•ClassSize
•Specialinterestprogram
enrollee
•FinalGradesinGrade9
(Math,English,Science,TLE,
MAPEH)

52. PRELIMINARY ACTIVITIES OF THE EXAMINEES FOR NCAE
Ontheexaminationday,theexamineeisrequired
tobringthefollowinginthetestingroom:
a.copyoftheGrade9FinalGradesinMathematics,
English,Science,TLE,andMAPEH
b.twopencils(No.2),aneraser,andasharpener
c.snacksandwater

53. PRELIMINARY ACTIVITIES OF THE EXAMINEES FOR NCAE
Additionalreminders:
a.Learnersshouldbeadvisedtoputtheir
cellphonesandotherelectronicdevicesinside
theirbagsandplacetheirpersonalbelongings
infrontoftheclassroom.
b.Cellphones,calculators,smartwatches,and
otherformsofelectronicdevicesshallnotbe
allowedduringthetest.

54. PROGRAM SUPPORT
FUNDS (PSF)

55. PROGRAM SUPPORT FUNDS (PSF)
Theallotmentisasubsidyforthedatacollectionin
schoolsontheadministrationforNCAE.
•
TransportationExpensesofTestMaterials
•
OrientationExpenses

56. PROGRAM SUPPORT FUNDS (PSF)
A. Transportation Expenses of Test Materials
Amount
Schools Division Office to Testing Centers (Delivery) *
Testing Centers to Schools Division Office (Retrieval) *
ThetestmaterialshousedbytheSDOsshallbe
transportedtotheschools,thatwillserveastesting
centers,andviceversa.
*SubjecttotheapprovaloftheUndersecretaryforFinance,DepEd-CO

57. PROGRAM SUPPORT FUNDS (PSF)
B. Orientation Expenses
Amount
Schools Division Superintendents PhP800.00
Division Testing Coordinators PhP 800.00
Private School Supervisor PhP800.00
Support Staff PhP800.00
School Heads or School Testing Coordinators PhP 800.00
Theallowanceshallbeusedforthemealsand
transportationofthefollowingkeypersonnel,whowill
beinvolvedinthetestadministration,toattendthe
SchoolsDivision-wideorientation.

58. PROGRAM SUPPORT FUNDS (PSF)
A. Delivery and Retrieval of Test Materials (TMs) subsidy
Number of Testing Centers
(Schools)
AmountTotal
Schools Division Office to Testing Centers (Delivery) n *
Testing Centers to Schools Division Office (Retrieval) n *
Sub-total of A
B. Orientation and Testing Center Preparation Subsidy
Number of PersonnelAmount
Schools Division Superintendent 1 PhP800.00
Division Testing Coordinators 1 PhP800.00
Private Schools Supervisor 1 PhP800.00
Support Staff m PhP800.00
School Heads = Total Number of Schools n PhP800.00
Sub-total of B
C. Budget Estimates (A + B )
D. Other Administrative Expenses= a percentageof C
E. Total Estimated Funding Requirements
*SubjecttotheapprovaloftheUndersecretaryforFinance,DepEd-CO

59. PROGRAM SUPPORT FUNDS (PSF)
TOTALESTIMATEDFUNDINGREQUIREMENTS=TotalMain
SurveyBudgetestimate+OtherAdministrativeExpenses
Theotheradministrativeexpensesmaybeused(notlimited)topay
miscellaneousexpensessuchasadditionaltravelallowancetosome
schools,suppliesandmaterials,communicationexpenses,etc.
ThedownloadingofPSFshallbebyRegion.
ThebreakdownoffundingrequirementswillbeemailedtotheRegional
DirectorsonceapprovedbytheOfficeoftheUndersecretaryfor
Finance.

60. PROGRAM SUPPORT FUNDS (PSF)
FUNDVALIDITYANDEXCESSALLOTMENT
ThevalidityofthefundwillbeindicatedintheSub-
AllotmentReleaseOrder(Sub-ARO).Theexcessorunused
fundsmaybeusedtopayexpensesincurredinthe
implementationofpreviousandsucceedingeducation
assessmentsbeingadministeredbytheBureauof
EducationAssessment(BEA).