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1. Mobile-First Intranet Design for the
Hybrid Workforce
SharePoint Services
Design
The workplace has evolved beyond physical boundaries.
Today’s hybrid workforce isn’t tied to desks; they collaborate
from coffee shops, client sites, or even while commuting. In
this new era of work, an intranet that works beautifully on
mobile isn’t optional; it’s essential.
A mobile-first intranet empowers employees to access vital
information, engage with their teams, and complete tasks,
regardless of their location or the device they’re using. This
blog explores how to design an intranet that meets the
demands of hybrid work and goes beyond just responsive
design.

2. Why Mobile-First Intranet Design Matters?
Designing with mobile-first principles means prioritizing the
mobile user experience, starting with small screens and
scaling up. This approach ensures that all employees,
whether working remotely, in the office, or in the field,
receive a consistent and efficient intranet experience.
Key Benefits:
Instant Access to tools and content, anytime,
anywhere.
Faster Load Times and improved performance on
mobile networks.
Higher Engagement from frontline and remote
employees.
Better Accessibility for diverse roles and work styles.
Must-Have Webparts for a Mobile-First Intranet
To go beyond simple responsiveness, focus on purpose-
driven features built with mobile usability in mind. Below is
essential intranet components designed for hybrid teams:
1. Weather Webpart

3. Whether you’re on a jobsite, traveling to meet a client, or
planning an outdoor event, having quick weather info at
your fingertips helps you prepare better. On a mobile
intranet, it’s right where you need it, no extra apps
required.
Features:
Displays current day’s weather with location, date,
temperature, and conditions (e.g., Sunny, Cloudy).
Location detection to automatically fetch weather
details for the user’s city.
Toggle option for Celsius/Fahrenheit for personalized
preference.
7-day or current-week forecast cards showing
temperature, condition icons, and quick visual cues.

4. Clear weather icons and colors for instant
understanding at a glance.
Watch: Weather Webpart Demo
‍
https://www.youtube.com/watch?
v=lUGosIivzu4 https://www.youtube.com/watch?
v=WhO7_qZvYFk
2. Birthday Reminder Webpart
In a hybrid workplace, you don’t pass by a colleague’s desk
to say happy birthday. This Birthday reminder webpart
ensures no one’s special day is forgotten, wherever you’re
working from.

5. Features:
Category Filter: Dropdown menu lets you switch
between multiple celebration types, including
birthdays, work anniversaries, new joiners, and
recognitions.
Personalized Cards: Each entry shows the person’s
photo, celebration type, and date, making it easy to
identify and remember the occasion.
Quick Action (Send Wishes): Dedicated “Send Wishes”
button for each person allows you to instantly send
greetings or messages.

6. Event Feed Layout: Scrollable list of celebration cards
helps you quickly see all upcoming and current
occasions at a glance.
Engaging Visuals: Festive header and clean card
design create a cheerful, celebratory feel without
overwhelming the UI.
Watch: Birthday Reminder Webpart Demo
‍
https://www.youtube.com/watch?
v=WhO7_qZvYFk
3. Top Navigation
On mobile, clarity is everything. A well-structured top
navigation makes it easy to get where you need to go
without endless scrolling or tapping.

7. Features
Sticky Positioning: Stays visible as you scroll for
constant access.
Custom-Styled Navbar: Fully themed navigation bar
with clean typography, consistent iconography, and a
modern, minimal look for better brand alignment.
Intuitive Menu Structure: Clear text labels paired
with relevant icons make it easy to identify sections at
a glance.
Expandable Options: The three-dot menu keeps extra
navigation links organized without crowding the main
bar.
Real-Time Notifications: Numeric badges on menu
items instantly indicate new updates or unread
content, helping users prioritize.
Dropdown Navigation: Smooth, organized dropdown
menus allow quick access to subcategories like
“Training & Development” or “Policies & Procedures.”

8. 4. News Webpart
Company updates shouldn’t get buried in your email inbox.
The mobile-friendly news webpart keeps important
announcements front and center in a clean, scrollable feed
you can check anywhere. With its slider design, category
tags, and filtering options, it ensures you never miss a
relevant update.
Features:

9. Multi-Slide View: Browse several updates within
a compact space using horizontal sliders.
Category Tags: Each news item is labelled for
quick context (e.g., Industry, Company).
Active Slide Indicators: Clear visual markers
show your current position in the feed.
Smart Sorting & Filtering: Dropdown and "Sort
by" options help you quickly find relevant news.
Watch: News Webpart Demo
https://www.youtube.com/watch?v=HiA3cCLRe-w
5. Events Calendar
From virtual town halls to on-site training, the events
calendar ensures everyone stays informed about upcoming
activities, even on the go. It combines clear scheduling with
easy interaction for a seamless event experience.

10. Features:
Month Slider Navigation: Quickly preview previous or
next month’s events without leaving the current view.
Upcoming Events List: Displays event details like time,
date, and category directly below the calendar.
Category Filters: Group events by type (e.g., Meetings,
Training, Conferences, Community & CSR) for faster
access.

11. Add to Outlook Integration: Instantly save events to
your Outlook calendar with one tap.
Add Events Button: Allows users to add their own
events to the shared calendar for team-wide visibility.
6. Organization Chart
When teams are distributed across locations, knowing
who’s who becomes essential, the organization chart
provides a clear, structured view of roles, teams, and
reporting lines, making it easier to identify colleagues,
understand team connections, and reach the right person
without delays.
Features:

12. Search Bar: Instantly find employees by name without
scrolling through the entire directory.
Department Filters: View team members grouped by
specific categories like HR, Finance, or Sales.
Interactive Hover Cards: Access quick actions like
chat, email, call, or LinkedIn profile directly from a
colleague’s profile card.
Hierarchical View: Clearly see reporting structures
and leadership levels for better team understanding.
7. Document Library
The Document Library keeps all files organized, searchable,
and up to date, so you can quickly access the right
document when it matters most. Whether filtering by
category, searching by keyword, or sharing a file on the go,
you’ll always have the latest version at your fingertips.

13. Features:
Category Filters: Organize files into categories for
easy navigation and reduced clutter.
Search Functionality: Locate specific files instantly
using the built-in search bar.
Share Option: Share documents directly with
colleagues in just one click.
Clean, Mobile-Friendly Design: Ensures quick access
and smooth browsing on any device.
8. Feedback and Improvement

14. An interactive platform to capture employee or user
feedback instantly, helping organizations make data-driven
improvements. The engaging design and one-tap access
make it quick and easy to share thoughts.
Features:
One-Tap Feedback Submission: Directly link to online
feedback forms for instant input without delays.
Engaging Visuals: Animated and expressive icons
encourage higher participation rates.
Actionable Insights: Feedback can be analyzed to
identify trends and improve services.
Ready to modernize your intranet? Explore our ready-to-use
SharePoint templates and launch a mobile-first intranet in
days, not months.
Explore Templates

15. 9. Quick Poll
An engaging tool to gather instant opinions from users on a
specific question. Ideal for increasing participation and
gaining quick insights into preferences or ideas.
Features:
Single-Question Format: Keeps it short and easy for
users to respond in seconds.‍
Multiple Choice Options: Allows respondents to pick
from predefined answers for faster decision-making.
Instant Submission: One-click submit button sends
responses immediately for real-time results.
10. Training & Professional Development

16. Make learning more accessible and engaging with a
dedicated training webpart. Employees can explore
mandatory and optional courses anytime, helping them
upskill without being tied to their desks.
Features:
Course Categories: Dropdown filter to easily switch
between different training types (compliance,
leadership, technical skills, etc.).
Multi-Format Support: Add courses in multiple
formats like video, PPT, Word, or PDF for flexible
learning.

17. Interactive Slider: Navigate between current,
upcoming, or past courses with simple next/previous
controls.
Smart Tags & Indicators: Tags highlight course type
(e.g., New Course) and progress indicators show total
number of available modules.
11. Recognition Wall
Celebrate wins, big or small, across the organization. A
mobile-first recognition wall helps create a culture of
appreciation by recognizing employees in real time.

18. Features:
Celebration Highlights: Showcases key recognitions
such as Employee of the Month, Work Anniversaries,
Promotions, Spot Awards, and Team Achievements.
Send Wishes Button: Colleagues can instantly send
congratulatory messages, making recognition
interactive and engaging.

19. Filter by Category: Dropdown filter allows employees
to view specific categories of recognition (e.g.,
Promotions, Anniversaries, Awards).
Mobile-Friendly Layout: Designed for accessibility
across devices, ensuring employees can celebrate
peers anytime, anywhere.
12. Alerts & Announcements
Deliver critical alerts and important announcements
instantly to all employees. Whether it’s a system outage,
urgent HR update, or a major company launch, this
webpart ensures messages reach everyone in real time.
Features:
Real-Time Notifications: Display urgent alerts like IT
outages, safety warnings, or policy changes
immediately.
Highlight Important News: Showcase key
organizational announcements such as new intranet
launches, HR updates, or leadership messages.

20. Interactive Navigation: Use navigation arrows to
browse through multiple alerts without missing critical
information.
Quick Action Button: “View More” CTA takes
employees directly to detailed information or relevant
resources.
13. Gallery
The Gallery webpart makes it easy to showcase images
such as event highlights, project milestones, or creative
concepts. Designed for both desktop and mobile, it allows
employees to browse visual content effortlessly and stay
engaged.

21. Features:
Image Carousel: Swipe or click through multiple
images with navigation arrows.
Category Filter: Dropdown filter (e.g., All, Events,
Projects, Designs) to quickly find relevant visuals.
Captions & Descriptions: Add context to each image
with titles or short text.
14. World Clock
The World Clock webpart helps employees keep track of
multiple time zones, making global collaboration easier. It’s
especially useful for teams working across regions,
ensuring everyone stays aligned on meeting times and
deadlines.

22. Features:
Multiple Time Zones: Displays different time zones
side by side for quick comparison.
Location Display: Shows city and country along with
local time.
Interactive Navigation: Switch between regions using
country flags or arrows.
Mobile-Friendly View: Clean, modern design
optimized for both desktop and mobile.
Designing for a Connected Workforce
A mobile-first intranet isn’t just about layout. It’s about
meeting employees where they are, in the moments that
matter. From quick polls to dashboards to bite-sized

23. learning, mobile-first features empower the hybrid
workforce to stay informed, connected, and productive
anytime, anywhere.
The future of work is hybrid, and the success of an intranet
depends on how well it adapts to the way people actually
work on the go, across devices, and in diverse
environments. A mobile-first intranet isn’t just a
responsive site; it’s a digital workplace designed with
intention, ensuring employees can collaborate, learn, and
stay informed seamlessly from anywhere.
By prioritizing user-friendly webparts like quick polls,
recognition walls, news feeds, and document libraries, you
create more than an intranet; you build a connected hub
that strengthens culture, boosts engagement, and drives
productivity across your workforce.
As organizations continue to embrace flexibility, the
companies that invest in a mobile-first design will stand out
not only by enabling efficiency but also by fostering
inclusion, accessibility, and connection in every moment of
work.
Ready to design a mobile-first intranet?
Talk to our experts