NTOT Presentation - Familarization with Asset Management Forms (1).ppt

Asset Management

1. ASSET MANAGEMENT FORMS

2. Appendix 58
Entity Name: ___________________________________ Fund Cluster: _________________
Item : Stock No. :
Description : Re-order Point :
Unit of Measurement :
Receipt Balance
Qty. Qty. Office Qty.
Issue
STOCK CARD
Date Reference No. of Days to Consume

3. Appendix 69
Entity Name : ________________________________________ Fund Cluster: ______________________
Property Number:_____________________
Receipt Balance
Qty. Qty. Qty.
Remarks
PROPERTY CARD
Issue/Transfer/ Disposal
Office/Officer
Property, Plant and Equipment :
Description :
Date
Reference/
PAR No.
Amount

4. Appendix 63
Entity Name : Fund Cluster :
Bureau/Service : _______________________________________________Responsibility Center Code : ______________________
Division/Office : ________________________________________________RIS No. : _____________________________________
Stock No.Unit Description Quantity Yes No Quantity Remarks
Purpose:
Requested by: Received by:
Signature :
Printed Name :
Designation :
Date :
REQUISITION AND ISSUE SLIP
Requisition Stock Available? Issue
Issued by:Approved by:
NOTE: The requested items must be claimed not later than three (3) working days upon AMD's receipt of RIS

5. Appendix 71
PAR No.: _________________
Issued by:
PROPERTY ACKNOWLEDGMENT RECEIPT
QuantityUnit Description
Property
Number
Fund Cluster: ______________________________________
Entity Name : ______________________________________
Date
Acquired
Amount
Date Date
Signature over Printed Name of End User
Signature over Printed Name of Supply and/or
Property Custodian
Position/Office Position/Office
Received by:
_________________________________________
_________________________ _________________________
__________________________________ _______________________________
__________________________________________

6. Entity Name: _________________________________
Fund Cluster : ________________________________ ICS No : ______________
__________________________________
__________________________________
__________________________________
Signature Over Printed Name
Position/Office
Date
Received by:
Signature Over Printed Name
Position/Office
Date
__________________________________
__________________________________
__________________________________
Estimated
Useful Life
Appendix 59
Received from:
Unit CostTotal Cost
INVENTORY CUSTODIAN SLIP
QuantityUnit
Amount
Description
Inventory
Item No.

7. Appendix 64
Entity Name: ___________________________________ Serial No. : _______________________
Fund Cluster: __________________________________ Date : ___________________________
Posted by:
______________
Date
AmountUnit
REPORT OF SUPPLIES AND MATERIALS ISSUED
To be filled up by the Supply and/or Property Division/Unit
RIS No. Stock No.
Quantity
Issued
To be filled up by the Accounting Division/Unit
Item Unit Cost
Responsibility
Center Code
Stock No. Quantity
I hereby certify to the correctness of the above information.
_____________________________________________ __________________________
Signature over Printed Name of Supply and/or
Property Custodian
Signature over Printed Name of
Designated Accounting Staff
Recapitulation: Recapitulation:
Unit Cost Total Cost UACS Object Code

8. Appendix 66
Fund Cluster : ________________________________
(Quantity) (Quantity) Quantity Value
Certified Correct by: Approved by: Verified by:
________________________________ _______________________________
Signature over Printed Name of
Inventory Committee Chair and
Members
Signature over Printed Name of COA
Representative
For which ___(Name of Accountable Officer)_________, _ (Official Designation)___, __________(Entity Name)______________ is accountable, having assumed such accountability on ___(Date of Assumption)____.
Signature over Printed Name of Head of
Agency/Entity or Authorized Representative
REPORT ON THE PHYSICAL COUNT OF INVENTORIES
(Type of Inventory Item)
_________________________________
As at ________________________
RemarksArticle Description Stock Number
Unit of
Measure
Unit
Value
Balance Per
Card
On Hand Per
Count
Shortage/Overage

9. Fund Cluster : ________________________________
QUANTITY QUANTITY
per per REMAKS
PROPERTY CARD PHYSICAL COUNT Quantity Value
Certified Correct by: Approved by:
Signature over Printed Name of
Inventory Committee Chair and
Members
________________________________
PROPERTY
NUMBER
UNIT OF
MEASURE
UNIT
VALUE
ARTICLE
Signature over Printed Name of Head of
Agency/Entity or Authorized Representative
_______________________________
Signature over Printed Name of COA
Representative
DESCRIPTION
REPORT ON THE PHYSICAL COUNT OF PROPERTY, PLANT AND EQUIPMENT
As at ________________________________
Appendix 73
SHORTAGE/OVERAGE
Verified by:
For which ___(Name of Accountable Officer)__, _ (Official Designation)___, _______(Entity Name)________ is accountable, having assumed such accountability on _(Date of Assumption).
(Type of Property, Plant and Equipment)

10. Scenario: a batch of delivery is
received on the school level
tagged as DCP Lot 4, Batch 44
What should we do???

11. IMPORTANT PARTS
FOR RECORDING
DELIVERY RECEIPT (DR)

12. IMPORTANT PARTS
FOR RECORDING

13. Appendix 69
Entity Name : ________________________________________ Fund Cluster: ______________________
Property Number:_____________________
Receipt Balance
Qty. Qty. Qty.
Remarks
PROPERTY CARD
Issue/Transfer/ Disposal
Office/Officer
Property, Plant and Equipment :
Description :
Date
Reference/
PAR No.
Amount
DCP Package Lot 4 - Batch 44 (CTI)
50 2-in-1 Tablet, 2 Charging Cart, 1 Wireless Router
Lubang IS, Compostela Valley
8/3/2018DR-096354 1 Lubang IS/ Edward V. Calayon 1 669,555.00
COV027PPE-18-08-0961
*per PACKAGE not per Item
RECORDING OF DELIVERY TO PROPERTY CARD

14. Appendix 71
PAR No.: _________________
QuantityUnit Description
Property
Number
Date
Acquired
Amount
Issued by:
PROPERTY ACKNOWLEDGMENT RECEIPT
Fund Cluster: ______________________________________
Entity Name : ______________________________________
Date Date
Signature over Printed Name of End User Signature over Printed Name of Property Custodian
Position/Office Position/Office
Received by:
_________________________________________
_________________________ _________________________
__________________________________ _______________________________
__________________________________________
Lubang IS, Compostela Valley
1
COV027PAR-18-08-0961
COV027PPE-
18-08-0961
50 units 2-in-1 Tablet PC - ACER Travelmate
TMP249-G2-MG - Detachable keyboard, Intel Atom
x5-Z8350 1.44GHz, 4GB RAM, 10.1" HD Multi-touch
Display, 32GB Internal, 32GB External, 32GB
Memory Card, 1280x800 Resolution 2MP rear/front
Camera, Installed with Win 10 Pro, MS Office 2016
and LRMDS
2 units Charging/Storage Cart - Can Store 25
Devices, 2 level compartment shelves storage,
Circuit breaker, Surge Suppressor, Master Cord: 3
meters
1 unit Wireless Router - D Link DIR-842 - 4GB
Ethernet LAN Ports, 1GB WAN Port, Standard and
Protocol IEEE 802.3u, IEEE 802.3a, Dual Band
(300MBPS and 867MBPS)
8/3/2018package 669,555.00
Edward V. Calayon
Property Custodian/ Lubang IS
8/5/20188/5/2018
Jose dela Cruz
Teacher I/ Comp. Lab. - Lubang IS

15. Appendix 69
Entity Name : ________________________________________ Fund Cluster: ______________________
Property Number:_____________________
Receipt Balance
Qty. Qty. Qty.
Remarks
PROPERTY CARD
Issue/Transfer/ Disposal
Office/Officer
Property, Plant and Equipment :
Description :
Date
Reference/
PAR No.
Amount
DCP Package Lot 4 - Batch 44 (CTI)
50 2-in-1 Tablet, 2 Charging Cart, 1 Wireless Router
Lubang IS, Compostela Valley
8/3/2018DR-096354 1 Lubang IS/ Eduard V. Calayon 1 669,555.00
1 Comp. Lab./ Jose dela Cruz 0 669,555.00
COV027PPE-18-08-0961
*per PACKAGE not per Item
RECORDING OF ISSUANCE TO PROPERTY CARD
COV027PAR-
18-08-0961
8/5/2018 *for comp. lab use only

16. Fund Cluster : ________________________________
QUANTITY QUANTITY
per per REMAKS
PROPERTY CARD PHYSICAL COUNT Quantity Value
Certified Correct by: Approved by:
Signature over Printed Name of
Inventory Committee Chair and
Members
________________________________
PROPERTY
NUMBER
UNIT OF
MEASURE
UNIT
VALUE
ARTICLE
Signature over Printed Name of Head of
Agency/Entity or Authorized Representative
_______________________________
Signature over Printed Name of COA
Representative
DESCRIPTION
REPORT ON THE PHYSICAL COUNT OF PROPERTY, PLANT AND EQUIPMENT
As at ________________________________
Appendix 73
SHORTAGE/OVERAGE
Verified by:
For which ___(Name of Accountable Officer)__, _ (Official Designation)___, _______(Entity Name)________ is accountable, having assumed such accountability on _(Date of Assumption).
(Type of Property, Plant and Equipment)
IT Equipment
01/11/19
Computer
Package
DCP Lot 4 Batch 44COV027PPE
-18-08-0961
package669,555.00 1 1 0 0
Edward V. Calayon Romeo Danao Miguela De Vera

17. Entity Name: _______________________________________
______________________________

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) (16) (17) (18)
Requested by: Approved by:
(Signature over Printed Name of
Witness)
(Signature over Printed Name of
Inspection Officer)
Appendix 74
Fund Cluster : _____________________
______________________________
RECORD OF SALES
INVENTORY
OR No.
(Signature over Printed Name of
Authorized Official)
(Designation of Authorized Official)
(Signature over Printed Name of
Accountable Officer)
(Designation of Accountable Officer)
Qty
Unit
Cost
INVENTORY AND INSPECTION REPORT OF UNSERVICEABLE PROPERTY
As at _________________________________
Property
No.
DISPOSAL
Appraised
Value
(Name of Accountable Officer)
DestructionTransfer
Total
Cost
Accumulated
Depreciation
Accumulated
Impairment
Losses
Carrying
Amount
I CERTIFY that I have inspected each
and every article enumerated in this
report, and that the disposition made
thereof was, in my judgment, the best for
the public interest.
Others
(Specify)
Total
INSPECTION and DISPOSAL
I CERTIFY that I have
witnessed the disposition of the
articles enumerated on this
report this ____day of
_____________, _____.
I HEREBY request inspection and disposition, pursuant to Section 79 of PD 1445, of the property enumerated above.
Date
Acquired
Particulars/
Articles
(Designation)
______________________________
(Station)
Amount
Remarks
Sale
COV027PPE-
18-08-0961
669,555.
00
669,555.
00
133,911.00 0 535,644.00  1 1,500.00
Romeo Danao

18. Appendix 69
Entity Name : ________________________________________ Fund Cluster: ______________________
Property Number:_____________________
Receipt Balance
Qty. Qty. Qty.
Remarks
PROPERTY CARD
Issue/Transfer/ Disposal
Office/Officer
Property, Plant and Equipment :
Description :
Date
Reference/
PAR No.
Amount
DCP Package Lot 4 - Batch 44 (CTI)
50 2-in-1 Tablet, 2 Charging Cart, 1 Wireless Router
Lubang IS, Compostela Valley
8/3/2018DR-096354 1 Lubang IS/ Eduard V. Calayon 1 669,555.00
1 Comp. Lab./ Jose dela Cruz 0 669,555.00
COV027PPE-18-08-0961
*per PACKAGE not per Item
RECORDING OF DISPOSAL TO PROPERTY CARD
COV027PAR-
18-08-0961
8/5/2018
*Disposed as of
8/7/2019

19. Sample Situation:
Delivery of DCP from Central Office to Elementary
& Secondary as follows:
•Elementary 40 units/ per school 2 units
•Junior High School 10 units/
•Senior High School 10 units
From RAAGAS Technology Enterprises – Supplier
Receipt # 012124 Terms: 60 days
Amount: P 700,000.00 Classification:
National

20. Scenario: a batch of delivery is
received on the district level tagged as
Grade 4 – Math-TX
Soaring High Mathematics 4
What should we do???

21. IMPORTANT PARTS FOR
RECORDING
Dadiangas South Central Elementary School
Dadiangas South District

22. IMPORTANT PARTS FOR
RECORDING

23. Appendix 58
Entity Name: ___________________________________ Fund Cluster: _________________
Item : Stock No. :
Description : Re-order Point :
Unit of Measurement :
Receipt Balance
Qty. Qty. Office Qty.
Issue
STOCK CARD
Date Reference No. of Days to Consume
RECORDING OF ISSUANCE TO STOCK CARD
(District Level)
Dadiangas District, General Santos City
Soaring High Mathematics 4
Grade 4 – Math-TX – Bloombooks, Incorporated
8/28/2019DR-10338 1,479 Dadiangas District 1,479
book
GSC017INV-19-08-0025
*per ITEM per DR recording

24. Entity Name: _________________________________
Fund Cluster : ________________________________ ICS No : ______________
__________________________________
__________________________________
__________________________________
Signature Over Printed Name
Position/Office
Date
Received by:
Signature Over Printed Name
Position/Office
Date
__________________________________
__________________________________
__________________________________
Estimated
Useful Life
Appendix 59
Received from:
Unit CostTotal Cost
INVENTORY CUSTODIAN SLIP
QuantityUnit
Amount
Description
Inventory
Item No.
Dadiangas District, General Santos City
500 281.25 40,625.00Grade 4 – Math-TX
Soaring High Mathematics 4
John Rey R. Vallejo Remedios Dimaculangan
School Property Cusodian
8/31/2019
District Property Custodian
8/31/2019
GSC017ICS-
19-08-0086
ISSUANCE (District Level)
book

25. Appendix 58
Entity Name: ___________________________________ Fund Cluster: _________________
Item : Stock No. :
Description : Re-order Point :
Unit of Measurement :
Receipt Balance
Qty. Qty. Office Qty.
Issue
STOCK CARD
Date Reference No. of Days to Consume
RECORDING OF ISSUANCE TO STOCK CARD
(District Level)
Dadiangas District, General Santos City
Soaring High Mathematics 4
Grade 4 – Math-TX – Bloombooks, Incorporated
8/28/2019DR-10338 1,479 1,479
book
GSC017INV-19-08-0025
*per ITEM per DR recording
500 Apongpulo ES 979
GSC017ICS-
19-08-0086
8/31/2019

26. Appendix 66
Fund Cluster : ________________________________
(Quantity) (Quantity) Quantity Value
Certified Correct by: Approved by: Verified by:
________________________________ _______________________________
Signature over Printed Name of
Inventory Committee Chair and
Members
Signature over Printed Name of COA
Representative
For which ___(Name of Accountable Officer)_________, _ (Official Designation)___, __________(Entity Name)______________ is accountable, having assumed such accountability on ___(Date of Assumption)____.
Signature over Printed Name of Head of
Agency/Entity or Authorized Representative
REPORT ON THE PHYSICAL COUNT OF INVENTORIES
(Type of Inventory Item)
_________________________________
As at ________________________
RemarksArticle Description Stock Number
Unit of
Measure
Unit
Value
Balance Per
Card
On Hand Per
Count
Shortage/Overage
Textbook
01/04/20
Dadiangas DistrictRemedios Dimaculangan Property Custodian
Textbook Grade 4 – Math-TX
Soaring High Mathematics 4
GSC017I
NV-19-
08-0025
book81.25 979 79900 6,418.75
Remedios Dimaculangan Glenda Argos Leonardo Bautista
79 damaged due to typhoon

27. Appendix 58
Entity Name: ___________________________________ Fund Cluster: _________________
Item : Stock No. :
Description : Re-order Point :
Unit of Measurement :
Receipt Balance
Qty. Qty. Office Qty.
Issue
STOCK CARD
Date Reference No. of Days to Consume
RECORDING OF RECEIVED ITEMS TO STOCK CARD
(School Level)
Apongpulo ES, General Santos City
Soaring High Mathematics 4
Grade 4 – Math-TX
8/31/2019
GSC017IC-
19-08-0086
500
500
book
GSC007INV-19-08-0016
*per ITEM per DR recording

28. Entity Name: _________________________________
Fund Cluster : ________________________________ ICS No : ______________
__________________________________
__________________________________
__________________________________
Signature Over Printed Name
Position/Office
Date
Received by:
Signature Over Printed Name
Position/Office
Date
__________________________________
__________________________________
__________________________________
Estimated
Useful Life
Appendix 59
Received from:
Unit CostTotal Cost
INVENTORY CUSTODIAN SLIP
QuantityUnit
Amount
Description
Inventory
Item No.
Apongpulo ES, General Santos City
50 281.25 4,062.50Grade 4 – Math-TX
Soaring High Mathematics 4
Remedios Dimaculangan Armando Gutierrez
Teacher II
9/2/2019
School Property Cusodian
9/2/2019
GSC007ICS-
19-09-0001
ISSUANCE (School Level - 1st)
book

29. Entity Name: _________________________________
Fund Cluster : ________________________________ ICS No : ______________
__________________________________
__________________________________
__________________________________
Signature Over Printed Name
Position/Office
Date
Received by:
Signature Over Printed Name
Position/Office
Date
__________________________________
__________________________________
__________________________________
Estimated
Useful Life
Appendix 59
Received from:
Unit CostTotal Cost
INVENTORY CUSTODIAN SLIP
QuantityUnit
Amount
Description
Inventory
Item No.
Apongpulo ES, General Santos City
100 281.25 8,125.00Grade 4 – Math-TX
Soaring High Mathematics 4
Remedios Dimaculangan Leny Marquez
Teacher I
9/4/2019
School Property Cusodian
9/4/2019
GSC007ICS-
19-09-0002
ISSUANCE (School Level - 2nd)
book

30. Appendix 58
Entity Name: ___________________________________ Fund Cluster: _________________
Item : Stock No. :
Description : Re-order Point :
Unit of Measurement :
Receipt Balance
Qty. Qty. Office Qty.
Issue
STOCK CARD
Date Reference No. of Days to Consume
RECORDING OF ISSUED ITEMS TO STOCK CARD
(School Level)
Apongpulo ES, General Santos City
Soaring High Mathematics 4
Grade 4 – Math-TX
8/31/2019
GSC017IC-
19-08-0086
500 500
book
GSC007INV-19-08-0016
*per ITEM per DR recording
9/2/2019
GSC007ICS-
19-09-0001
50 Armando Gutierrez 450
9/4/2019
GSC007ICS-
19-09-0002
100 Leny Marquez 350

31. Fund Cluster : _____________________
Place of Storage : ___________________________________________ Date : ________________________________
No. Date Amount
1
2
3
Certified Correct :
I hereby certify that the property enumerated above was disposed of as follows:
Item________Destroyed
Item________Sold at private sale
Item________Sold at public auction
Item________Transferred without cost to __(Name of the Agency/Entity)__
Certified Correct: Witness to Disposal:
Signature over Printed Name of
Inspection Officer
Signature over Printed Name of
Witness
CERTIFICATE OF INSPECTION
ITEMS FOR DISPOSAL
Signature over Printed Name of Supply
and/or Property Custodian
__________________________________
Official Receipt
Signature over Printed Name of Head of
Agency/Entity or his/her Authorized Representative
Disposal Approved :
WASTE MATERIALS REPORT
TOTAL
Record of Sales
Item Quantity Unit Description
Entity Name : ____________________________________Apongpulo ES, General Santos City
Apongpulo ES Bodega 10/9/2020
75 book
Grade 4 – Math-TX
Soaring High Mathematics 4
Remedios Dimaculangan
Antonio Dimagiba
Chairman for Disposal Committee


32. Sample Situation: District Level
A batch of delivery is received on the district.
Supplier: Megatex Bookstore
C.M. Recto St., Manila
Delivery Receipt No. 10513
Date of Delivery: September 13, 2020
Recepient: Villaba South District,
Villaba South Central School
Division of Leyte

33. Cont.
Quantity Unit Particulars Price
1300 copies Empowering Science Learning P 95
Grade 5 Textbook
25 copies Teacher’s Manual
P 105
Date Received September 13, 2020
•On September 25, 2020 550 books issued to Igang ES.
•On September 28, 2020 200 books issued to Plaridel ES.
•Due to typhoon 60 books were damaged.
•On September 30, 2020 400 books issued to Mrs. Ramirez Grade 5
Teacher.
Record the said transactions to your Property Account Card

34. Sample Situation: School Level
•November 20, 2020 received from Villaba South
District 550 books.
•November 25, 2020 release 100 books to Mrs.
Marquez
•November 27, 2020 45 books damaged due to
Typhoon.
Record the said transactions to your Property
Account Card