One Minute ECM Guru

Tips on managing electronic documents

1. •The One-Minute
ECM Guru
•Volume 1 in a series

2. Guru (plural gurus)
Noun
•A Hindu spiritual teacher.
•An advisor or mentor.
•A leader or expert in a field.

3. Today’s Guest Guru…

4. •Charles Lamb (1775 - 1834)

5. Lawyers,
I suppose,
were children once.

6. •Question for the ECM Guru:
•“E-Mail Management -- WHY
BOTHER?”

7. •Federal Rules of Civil Procedure 26 and
34, which went into effect December 1,
2006, use the term “electronically stored
information” rather than the term “data
compilation” and identify it as a
distinctive category of information
subject to discovery obligations on par
with “documents” and “things.”

8. So What?

9. Wall Street Journal, April 25 2007
Intel's Email Recovery Effort Is Set to Cost
'Many Millions'
–By Don Clark and Peg Brickley
•Intel Corp. described costly steps it is taking to recover
from a series of mistakes it made in preserving
employee emails in a high-stakes antitrust case.
•The chip maker, stating that "it regrets the lapse in its
retention practices" in a case filed by Advanced Micro
Devices Inc., said it had already spent $3.3 million…

10. Wall Street Journal, April 25 2007
Intel's Email Recovery Effort Is Set to Cost
'Many Millions'
–By Don Clark and Peg Brickley
•Intel Corp. described costly steps it is taking to recover
from a series of mistakes it made in preserving
employee emails in a high-stakes antitrust case.
•The chip maker, stating that "it regrets the lapse in its
retention practices" in a case filed by Advanced Micro
Devices Inc., said it had already spent $3.3 million…

11. Wall Street Journal, April 25 2007
Intel's Email Recovery Effort Is Set to Cost
'Many Millions'
–By Don Clark and Peg Brickley
•Intel Corp. described costly steps it is taking to recover
from a series of mistakes it made in preserving
employee emails in a high-stakes antitrust case.
•The chip maker, stating that "it regrets the lapse in its
retention practices" in a case filed by Advanced Micro
Devices Inc., said it had already spent $3.3 million…

12. $3.3 million

13. But Is There An Alternative?

14. A Not so Hypothetical Question
•Imagine that your organization is sued
by a former customer or constituent and
must produce all the organizational
information related to that person.
Approximately how long do you believe
that would take?

15. “Could produce critical information in
less than one week…”
•We have not yet begun a
significant document/records
project.
•We are deploying and
implementing an enterprise
scale document and records
management capability.
AIIM State of Industry Survey, 2007
Organizations with > 100 employees
18%
42%

16. “Could produce critical information in
less than one week…”
•We have not yet begun a
significant document/records
project.
•We are deploying and
implementing an enterprise
scale document and records
management capability.
AIIM State of Industry Survey, 2007
Organizations with > 100 employees
18%
42%

17. What’s that worth?

18. For Intel, at least
$3.3 million

19. Do something.
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www.aiim.org