Optional parts of business letter

Optional parts of business letter BCRW

1. Optional Parts of Business Letter

2. Detail Regarding Presentation Title of Group: “Gladiators ” (First semester ) Members of Group: Farwa Rashid (Leader) Rimsha Tahir M. Basat Irfan Ali Akbar M. Shahid University of Agriculture Faisalabad

3. Optional Parts of Business Letter When appropriate, any of these optional parts can be included: Reference Line Attention Line Subject Line Identification Line Enclosures Corbon Copies (CC)

4. Optional Parts of Business Letter Reference Line The reference line on a business letter is a statement describing the main focus of the letter, a number for an account, invoice, etc. or a reference to previous correspondence.

5. Optional Parts of Business Letter Reference Line Example RE : Request for refund, order number 12345 Ref: Black Arrow refill number XF8910 REF: Case Number JFL4321

6. Optional Parts of Business Letter Attention Line An alternative to including the recipient’s name or position in the address is to use an attention line. The attention line is placed below the inside address and above the salutation. It is always underlined to draw the correspondent’s attention to the fact that this letter should be forwarded to a particular person in the company. Make sure to capitalize the first word and the first letters in the name of the person’s position in the company. When you use an attention line, address you letter to the company and use the salutation Dear Sirs or Gentlemen.

7. Optional Parts of Business Letter Attention Line Example Riaz Modern Crockery Manufactures, 57, Habibullah Road, Faisalabad Attention: Mr. Fiaz A. Saleemi.

8. Optional Parts of Business Letter Subject Line A subject or reference line may be useful to alert the recipient to the purpose of your letter. Include it two lines below the attention line or recipient's address. Use  Subject:  or  Re:  to begin this line, or write the subject in capital letters

9. Optional Parts of Business Letter Subject Line Example Dear Sir, Subject: Installation of Telephone British English Style American English Style Subject: Installation of Telephone Dear Sir,

10. Optional Parts of Business Letter Identification Line This line is used only in business letters and not in personal correspondence. The initials show who dictated the letter and who types it. The dictator's initials appear First on the left side and the typist’s initials appear on the right. This line is typed two spaces below the signature block.

11. Optional Parts of Business Letter Identification Line Example Sincerely yours, Modern Shawl Producers Rizwan Shahid Office Manager

12. Optional Parts of Business Letter Enclosure If something like cheques, bills, catalogues, price list, and copies of previous correspondence etc. are sent with the letter, those should be mentioned in left hand bottom of the body. It avoids confusion .

13. Optional Parts of Business Letter Enclosure Example Enclosures ( 3) Encl : photos (2) of damage to car, repair estimates (3)

14. Optional Parts of Business Letter Corbon Copies (CC) If something like cheques, bills, catalogues, price list, and copies of previous correspondence etc. are sent with the letter, those should be mentioned in left hand bottom of the body. It avoids confusion .

15. Optional Parts of Business Letter Corbon Copies (CC) When the writer wants to send a copy of the letter to the persons other than the addressee. The names of those persons should be typed just below the identification line or the enclosure notation which is last. For example CC to Mr. Riaz Qadri, CC M Arslan Shahid

16. Optional Parts of Business Letter When the writer does not want the addressee to know that other person are getting a copy of the letter, type " bc " (blind copy) or "bpc (blind photocopy) and the recipient's names on the copies only. For example . bcc : Mr. Abdul R ehman bpc : Prof. Basit Irfan