Oracle iProcurement

Oracle iProcurement

2. June Yang Group Product Manager
Oracle Corporation

3. Driving Self-Service Oracle iProcurement &
Services Procurement

4. Agenda
yiProcurement
yServices Procurement
yQ & A

5. iProcurement iProcurement

6. Oracle iProcurement Enforce Procurement Policies and Enable User Self-Service
Choose a
“Store”
Place an Order
Shop for Goods
and Services Seek Approval
Request
Changes
Manage Order Lifecycle
Oracle iProcurement is the self-service
requisitioning application that controls
requester spending. It is a key
component of Oracle®Advanced
Procurement.
nStreamline requester ordering
oEnforce spending policy
pSlash procurement costs

7. iProcurement
Oracle iProcurement is the self-service
requisitioning application that controls
employee spending. It is
a key component of Oracle®Advanced
Procurement.
nStreamline requester ordering
oEnforce spending policy
pSlash procurement costs

8. D E M O N S T R A T I O N
Streamlined
Shopping

9. Remote: Remote:
Catalog Hubs Catalog Hubs
Remote: Remote:
Supplier Hosted Supplier Hosted
Local: Local:
Buyer Hosted Buyer Hosted
Content Management Multiple options to suit your business need
Direct Material
and Mission
Critical MRO
Maximum control
Demand driven by MRP
Inventory level tracked
Items under existing long term agreements
Dynamic pricing & availability
Configurable items
Large selection of items
Inventory not tracked in buying org. Content Management Content Management
Indirect and
Non-Critical
MRO
Indirect and
Non-Critical
MRO
Static item and pricing information
Approval controls for price changes
Inventory not tracked in buying org.

10. iProcurement
Oracle iProcurement is the self-service
requisitioning application that controls
employee spending. It is
a key component of Oracle®Advanced
Procurement.
nStreamline requester ordering
oEnforce spending policy
pSlash procurement costs

11. Smart Form Puts Procurement in Control of Non-catalog Requests
yFlexible non-catalog request template
yPre-define default values for the various data
elements
yOptionally restrict the user from overriding any pre-
defined default values
yCapture additional request details using info
templates
yClassify spend appropriately for better intelligence
yDrive spend towards preferred suppliers

12. Robust and Flexible Approval Eliminate paper approvals, improve auditability
yOption to use existing approval setup or migrate to
Oracle Approvals Manager (OAM)
ySupport requisitions created in iProcurement or
Purchasing
yApproval rules can be defined once and be leveraged
across multiple products
yApproval rules can be easily extended without having
to customize the application or the workflow
yApprovers can approve via email or online
yFull approval trail with relevant comments captured for
audit needs

13. Compliance with Corporate Policies
Automatic PO creation
yContract buys vs. one-off
yApproved supplier usage
yStandard vs. non-standard items
yEmergency POs
yAutomatic approval and communication
Charge Accounts & Budgets
yPerson, CC, location, item
commodity controls
yProject tracking and reporting
yFull budgetary control using
encumbrance accounting
Approved Suppliers and Items
yIdentify approved suppliers for
items / commodities
yEstablish approved item/pricing
contracts and represent as catalogs
yControl requester access to
authorized catalogs

14. D E M O N S T R A T I O N
Smart Form

15. iProcurement
Oracle iProcurement is the self-service
requisitioning application that controls
employee spending. It is
a key component of Oracle®Advanced
Procurement.
nStreamline requester ordering
oEnforce spending policy
pSlash procurement costs

16. Contract Ordering Drives Touchless Buying yEnabled by requester accessing sourced catalogs
yApproved requisitions are auto-generated into POs
yElectronic PO sent to preferred contract supplier
yRequester confirms automated receipt notification
Traditional
Buyer
RequesterReceiving Supplier
iProcurement
Requester
Process assures:
Lowest price paid
Lowest process cost

17. Complex Pricing Support Sophisticated & robust pricing engine
•Flexible rules-based pricing via integration with Advanced Pricing Engine
•Extends current pricing structures beyond static product price lists
•Requests/PO Lines need simply reference a Contract Purchase
Agreement
yCapture discounts and surcharges, formula based pricing
yDefine pricing variations based on product specific attribute
•Price Lists
•Formulas
•eg. 30 day average + 2%
•Modifiers
•eg. 10% discount
•Price Lists
•Formulas
•eg. 30 day average + 2%
•Modifiers
•eg. 10% discount
Advanced Pricing iP/Purchasing
Requisitions &
Purchase Orders
Item
Supplier
Need-by Date
Price

18. Full Visibility into Procurement Lifecycle Empower the requester while free up buyer’s time
yView approval
status
yView PO and
associated
status
yView receipt
history and
associated
exceptions
yView invoice
and payment
information

19. iProcurement
nStreamline requester ordering
oIntuitive user interface
oFlexible content management
oEnforce spending policy
oSmart Forms for non-catalog requests
oApproval and accounting enforcement
pSlash procurement costs
oProcess automation
oRequester driven procurement
Choose a
“Store”
Place an Order
Shop for Goods
and Services Seek Approval
Request
Changes
Manage Order Lifecycle

20. Services
Procurement
Services
Procurement

21. Oracle Services Procurement offers:
☺Maximize preferred supplier savings
☺Eliminate over-billing and overruns
☺Create visibility into services spending
Buying services today involves:
/Manual, inefficient policies
/Fragmented spend
/Inaccurate billing and invoicing
Oracle Services Procurement Oracle Services Procurement Oracle®Services Procurement enables complete
control and oversight for services spending. It is a key
component of Oracle®Advanced Procurement.
Services Spend is 54% for Fortune 1000 and growing at 13%
1
Source: (1) Center for Advanced Purchasing

22. Procurement
Infrastructure
Oracle Procurement Oracle Procurement ––single goods and services procurement platform single goods and services procurement platform
Supplier
Selection
Contract
Compliance
Requisition
Or
RFX
Purchase
Order
Receiving
Invoicing
&
Payment
Oracle Services Procurement Extending your existing Procurement infrastructure
Create &
Approve
Requisition
Evaluate &
Engage
Contractor
T&E and
Performance
Mgmt
Invoice
Generation
Contingent Labor Procurement
Create &
Approve
Requisition/RFX
Evaluate &
Engage
Supplier
Milestone and
Performance
Mgmt
Invoice
Generation
Business Services Procurement
Sourcing &
Master
Contract

23. Services Procurement is …
Oracle®Services Procurement enables
complete control and oversight for services
spending. It is a key component of Oracle®
Advanced Procurement..
nMaximize preferred supplier savings
oEliminate over-billing and overruns
pCreate visibility into services spending

24. Master Agreement
yNegotiate staffing rates and optionally rate
differential for a given skill set and location
yNegotiate service fee
yNegotiate terms and conditions
yLong term agreement is created from
award decision
yDirect spends towards preferred suppliers
and enforce spend policy on service
request

25. D E M O N S T R A T I O N Service Request

26. Services Procurement is …
Oracle®Services Procurement enables
complete control and oversight for services
spending. It is a key component of Oracle®
Advanced Procurement..
nMaximize preferred supplier savings
oEliminate over-billing and overruns
pCreate visibility into services spending

27. Eliminate Over-Billing Comprehensive invoice matching and reconciliation
yAutomatically create invoice from approved timecard
yPay for only the services you authorize
yEnsure billing is at the rate as stated in the contract
yMinimize billing errors and reconciliation issues
yLeverage early payment discounts
yContractor self-
service entry or
spreadsheet
upload
yValidate time
against PO
budget
yRouter time card
for approval

28. yRespond to negotiations
yReceive contractor request notification
yManage and track purchase order
yRequest change to purchase order
yView & export timecards
yView details of approved time and rate(s)
ySubmit invoice
yView payment details
Lower Cost via Supplier Collaboration

29. Services Procurement is …
Oracle®Services Procurement enables
complete control and oversight for services
spending. It is a key component of Oracle®
Advanced Procurement..
nMaximize preferred supplier savings
oEliminate over-billing and overruns
pCreate visibility into services spending

30. Total Procurement Single platform for procuring goods and services
ySingle point of access for requesters to
procure both goods and services
yIntegrated view of goods and services spend
yShare common entities such as supplier,
requesters etc.
yLeverage common processes such as
approval, change order, visibility to lifecycle,
etc.
ySimpler and faster deployment
yLess maintenance and more consistent policy
enforcement

31. yView and search current, pending and
past contractors from a single location
yReal-time view of budget
yDirect access to PO, invoice and timecard
information
yAutomatic alerts when key thresholds are
met
yAlert when X% of budget is consumed
yAlert X days prior to assignment end date
Contractor Dashboard Portal to manage and track contractors

32. yCapture performance ratings of prior
contractors
yHiring manager to view and search prior
ratings/comments
yEnsure only the best performers are hired
in the organization
yCreate/View capability controlled through
functional security
Contractor Performance Ensure only the best are hired

33. D E M O N S T R A T I O N Contractor Portal

34. Services Procurement
nMaximize preferred supplier savings
oMaster agreements negotiation
oPreferred supplier enforcement
oEliminate over-billing and overruns
oInvoice matching and reconciliation
oLower cost through supplier collaboration
pCreate visibility into services spending
oTotal procurement to capture goods and services
spend
oContractor management and performance tracking

35. Q U E S T I O N S Q U E S T I O N S
A N S W E R S A N S W E R S