Organising ppt class 12

Organising ppt

1. ORGANISING Sangeeta mam Rajveer sir Himanshu sir Name: Kamna Class: 12

2. ORGANISING The process of identifying and grouping various activities and bringing together physical , financial and human resources and establishing productive relations among them for the achievement of specific goals.

3. Steps in the Process of Organising 1. Identification and Division of Work 2. Departmentalization 3. Assignment of duties 4. Establishing reporting relationship

4. Importance of Organising 1. Benefits of Specialization 2. Clarity in working relation 3. Optimum utilization of resources 4. Adaptation to change 5. Effective administration 6. Development of Personnel 7. Expansion and growth

5. Formal organisation Formal organisation refers to the organisation structure that is designed by the management to accomplish organizational goals. It has a good system of defined position, authority & policies.

6. F e a tu r es It clearly defines the lines of authority and responsibility f or e v e r y empl o y ee. It is a means to achieve the objectives specified in the plans. It is impersonal and does not consider the emotions of employees. It is designed by the top management . I t i s c r ea t ed with th e mot i v e of achie v in g o r ganiza t ional objectives . It is based on rules and procedures which are in written form.

7. Ad v a nt a g es Easier to fix responsibility since mutual relationships are clearly defined It helps in avoiding duplication of work Unity of command is maintained Effective accomplishment of goals . Provides stability in organisation.

8. Dis-Advantages M a y lead t o del a y as chai n of c omma n d has t o be followed. Rigid policies reduce creativity. More focus is on structure and work than on human relationship.

9. INFORMAL ORGANIZATION An informal organization is that organization which is established on social s t ru c t u r e with personal r elatio n shi p s & br i ng s pe o ple t o w o r k t o g eth e r . I t comes into existence because of common interests, tastes and communal relations.

10. FEATURE •It originates from the personal interaction of employees within an organisation. It has no written rules and procedures. • I t d o es n o t h a v e f i x ed lines of c om m unicat i on It begins spontaneously and not created by management. It is a complex network of social relationships among members.

11. ADVANTAGES •It leads to faster spread of information and feedback as formal channels of communication is not followed. • It enhances job satisfaction and a sense of belongingness in the organisation. • It provides quick solutions to the problems. • Fulfilment of social needs – enhances job satisfaction which gives employees a sense of belongingness in the organization.

12. DIS-ADVANTAGES It creates rumors & gossips this leads to going against the organisation goals. Management may not be successful in implementing the plans. Th e me m ber s of th e g r oup r esist changi n g . Members of the group may give more priority to group interests o v er th e o r ganisa t iona l object i v es

13. DELEGATION “Delegation of authority merely means the granting of authority to subordinates to operate within prescribed limits.” Delegation refers to the downward transfer of au t hor i t y f r om a superi o r t o su b o r di n a t e empl o y ee s . ACCOUNTABILITY RESPONSIBILITY AUTHORITY ELE M ENTS

14. ELEMENTS OF DELEGATION AUTHORITY : Authority refers to the right/power to take decisions in order to guide the activities of organization. Authority can be delegated but responsibility cannot be delegated by a manager. RESPONSIBILITY : Responsibility is the obligation of a subordinate to perform properly the assigned duty. If the subordinate has the responsibility for a job, he/ she must be given necessary authority to carry out that task. ACCOUNTABILITY : Accountability means being answerable for the tasks assigned . When a superior assigns a work to a subordinate, he/she is answerable to the superior for its outcome. I t can n ot b e dele ga t ed and f l o ws u p w a r d s .

15. IMPORTANCE OF DELEGATION Effective Management : Employee development : Facilitates Growth : Employee Motivation: Basis of Management Hierarchy: . Quick and better decision making:

16. Thank you