Orientation Advising Information

1. Orientation Advising Information
UCF Valencia West
UCF Valencia Osceola

2. Topics
•Instructions for Viewing this Presentation
•Orientation/Academic Advising
•UCF Undergraduate Catalog
•myUCF
•Degree Audit
•Registration

3. Instructions for Viewing this
Presentation
•Slides will automatically present information
to you.
•The information will remain on the screen
while you finish reading it.
•Use the left arrow to return to previous
information.

4. Orientation/Academic Advising
•All students starting classes at UCF Valencia West or UCF Valencia Osceola are
required to attend orientation at one of the campuses.
•There are four academic advisors for the two campuses:
–Lisa Cruz
•[email protected]
•407-582-5500
–Melissa Hanbery
•[email protected]
•407-582-4190 (Osceola)
•407-582-5500 (West)
–David Berland
•[email protected]
•407-582-5500
–Carol Black
•[email protected]
•407-582-5500
•While all of the advisors can help any student, there are specific advisors for
some of the majors. They are listed below:
–Elementary Education: Melissa Hanbery
–Electrical Engineering: David Berland
–Architecture: David Berland

5. UCF Undergraduate Catalog
•The UCF Undergraduate Catalog is a document produced
each year by UCF that lists all academic programs, all
classes, and all rules and regulations for UCF.
•The catalog changes from year to year and specifies
exactly what students must do to complete their degree.
•The catalog is your contract with UCF on what you need
to complete. If the requirements for your major change
in future catalogs, you are only required to complete the
requirements from your catalog.
•The following slides show how to search for and
download the Undergraduate Catalog. It is
recommended that all students download the catalog to
their personal computer in order to have an easily
accessible copy.

6. To find the catalog, first go to www.ucf.edu.
This page, or one similar to it, will come up.
When you get to the site, click on the
“Academics” link circled here in red.

7. Once you have clicked on the
“Academics” link on www.ucf.edu, you
will get to this page, or one very similar.
To find the Undergraduate Catalog,
please click on the “Undergraduate
Catalog” link circled in red.

8. This is where you can download the
Undergraduate Catalog. The catalog is
updated each year in June or July, but you
should only download your catalog. You will
be shown later how to tell which catalog you
are in.

9. Other useful links on this page include “Majors & Academic
Programs” where you can see a list of all majors, minors, and
certificates and “Course Descriptions” which lists every course,
a description of it, and its pre-requisites and co-requisites.

10. If you ever need to
download your catalog and
a newer one has been
posted, you should go to
the “Archive” link to find
your catalog.

11. This page lists catalogs back a certain amount of time.
The catalogs listed here are considered the “official”
copies for University purposes.

12. myUCF
•The myUCF portal contains lots of important
information for students. You are encouraged to log in
to the system at least once per week.
•The portal is accessible by going to the following web
address in your browser:
–https://my.ucf.edu/
•When in the portal, you should only use the provided
links and never use the “back” or “forward” buttons in
your browser. Using these buttons will log you out,
meaning you would need to log back in to continue.
•The following slides will show you how to navigate the
myUCF portal.

13. To sign in to the myUCF portal, enter
your “PID” and “PID Password”.
If you do not know your PID, use the link
highlighted on this slide: “What are my
PID and NID?”

14. While there are many different things to do in
myUCF, we are going to focus on the “Student
Self Service” link. This link contains most of the
things that you will need to do within the
portal.

15. Academics: This section contains all
of the information and options for
enrolling in classes, getting
academic information, and
anything else having to do with
your actual academics.

16. In addition to enrolling in classes, you can do the
following in the “Academics” section of “Student
Self Service”:
-Change your major.
-Find your class schedule.
-Look at your degree audit.
-Drop, Swap, and Withdraw from classes.
-Get enrollment verification.
-Apply for Grade Forgiveness.
-See your grades.
-File your intent to graduate.
-Request transcripts.
-View your Transfer Summary Report.

17. The “Finances” section of myUCF has
everything about how much you owe UCF
and how much UCF owes you.

18. Your personal information is listed in
this area. It includes your mailing
address, permanent address, phone
number, and Knights email address.
You should always keep this
information up to date. If you need to
change information, most of it can be
done in this section. The one exception
is a name change: If your name is listed
incorrectly, please speak to an
academic advisor as soon as possible.

19. “Holds” are indicators which
can affect your ability to enroll,
receive financial aid, graduate,
or get transcripts. Whenever
you have a hold, you should
get it solved as soon as
possible. Each hold will have a
“details” link to give you more
information about the hold.
You currently should have an
“Orientation Hold” which will
be removed once you have
attended orientation and an
orientation advising
appointment.

20. The “To Do List” typically
has to do with Financial
Aid or other tasks you may
need to complete. Any
time a To Do List item
appears, you should take
care of it as soon as
possible. Some To Do List
items can turn in to Holds
if not taken care of in a
certain amount of time.
To Do List items will have
a “details” link to give you
more information about
the item in question.

21. The “Enrollment Dates” section tells
you when you are able to register for
future semesters. While you will be
able to register after completing
orientation this first time, you will
need to search for when you can
register for future terms. Clicking on
the “details” link will tell you the date
and time that registration starts for
future terms. Registration is then
open for you until the end of the first
week of classes for that term.
Students who get good grades may
have the option of registering for
multiple terms at the same time.

22. Degree Audit
•What is a degree audit?
–A degree audit is a check list of what must be
completed in order to graduate from UCF with your
chosen degree.
–By tracking your grades, the degree audit tracks your
progress in your classes and shows what you have left
to complete in order to finish your degree.
–Your academic advisor will help you to read your
personal degree audit when you come in for your
orientation advising appointment.
–The following slides show how to run your degree
audit on your own.

23. To run your degree audit, log in to the
myUCF portal and go to “Student Self
Service”. Under the “Academics” section,
the drop down box has the option of
“Degree Audit”. Select this option and
then select the “>>” to continue.

24. Your information. Note
that your ID is your PID
without the first letter.

25. Your College. Common
college abbreviations
include:
CAH: College of Arts and Humanities
COS: College of Sciences
CBA: College of Business Administration
COHPA: College of Health and Public Affairs
CON: College of Nursing
EDUC: College of Education
ENGR: College of Engineering and Comp. Sci.
Your major.Your catalog year. The full version of the
catalog year, in this case, would be
“2011-2012”. If you ever change majors,
you will be changed to the current
catalog. Always ask an advisor before
changing majors to ensure you are not
caught by surprise.

26. When you are ready to run
your degree audit, select
the “Submit Report”
button. A small dialog box
with a message will come
up, to which you can simply
select “Ok”.

27. To see your degree audit,
you must go to the
“Results” tab after hitting
the “Submit Report”
button.

28. To view your audit, click on
the “View Audit” link
under “Audit Results”. If
the link does not show up
right away, click the
“Refresh” button until it
does.

29. Registration
•The following slides will guide you through
how to prepare yourself for registration at
orientation.
–If you took virtual orientation, you will be able to
complete the registration process after you have
met with an advisor and have had all holds
removed from your account.

30. Click on “Student Self Service” to start the
registration process.

31. Click on the “Enroll” button in your
student center to start the
enrollment process.

32. This is your shopping cart.
Just like shopping online,
you will add items here
and then “check out”
(Register) when you are
finished searching.

33. If you already know the five digit class number of
the class you want, enter it here and select enter.
Note that Class Number is different than Course
Number. An example will be shown in a few slides.

34. To search for classes to take, select the “Search” button.

35. There are numerous ways to search for classes. If
you know the specific class you want, you can enter
the three letter prefix and the four digit course
number. To search for classes only offered on a
particular campus, be sure to set the location.
Always make sure the course career is set to
“Undergraduate”.

36. In this case, we will search for a
Business Law class (BUL 3130: Legal
and Ethical Environment of Business)
being offered at the UCF Valencia West
campus.

37. There are number of things
to notice when you search
for a class:
Title of the class
TITLE OF CLASS: Make sure you have the correct three letter prefix and four digit
number. You can check this by looking at the title of the class. All sections of a
class will be listed below the class title.

38. There are number of things
to notice when you search
for a class:
Location
TITLE OF CLASS: Make sure you have the correct three letter prefix and four digit
number. You can check this by looking at the title of the class. All sections of a
class will be listed below the class title.
LOCATION: If you only want to take classes on a specific
campus, such as UCF Valencia West, make sure the location is
the one you want. Other locations could include other
regional campuses or the UCF Main Campus in East Orlando.

39. There are number of things
to notice when you search
for a class:
Instruction Mode
INSTRUCTION MODE: There are several types of instruction mode. Make sure
you pick the one that works best for you. Some common ones include:
(P) Face to Face: Normal class meeting time
with professor lecturing in the classroom.
(V) Video Streaming: Watch lectures as
online videos. Class work typically online.
(M) Mixed Mode: This is a mix of face to
face and web class. Some of the class is
held in the classroom, the rest is online.
(WWW) Web Class: All class content is
delivered online without live or videoed
lectures.

40. There are number of things
to notice when you search
for a class:
Class Number
CLASS NUMBER: The five digit class number is the number you will
use to register for the class if you search before going to the
registration screen.

41. The class number shown here is the
specific number for this section
(0V50) of this class (BUL 3130).
Notice that the Class Number
(92447) is five digits long while the
Course Number (3130) is only four
digits long.
A NOTE ABOUT CLASS NUMBER VS. COURSE
NUMBER…

42. There are number of things
to notice when you search
for a class:
Section Number
SECTION NUMBER: This indicates which section of the class you are looking
at. Clicking on this link takes you to more detailed information about the
class.

43. To see more information
about a class, click on the
link for the section number
you are interested in.

44. This page contains lots of
information about the class
including the number of
available seats, class notes, a
catalog description, and
pre-requisites required to get
into the class.

45. To add this class to your
shopping cart, click on
“Select Class”.

46. After confirming this is the
class you want to add to
your shopping cart, click
on the “Next” button.

47. The class you have just
selected is now in your
shopping cart. To
remove it, select the
garbage can next to the
class name.

48. To continue with the
registration process, select
the “Proceed to Step 2 of 3”
button.

49. Registration
•If you attended virtual orientation and you have
had all of your holds removed, clicking on the
“Proceed to Step 2 of 3” button will allow you to
finish registering. If you are not successful
registering, you may need permissions to get into
a class. To get permissions, you must speak to an
advisor.
•If you are watching this presentation before
orientation, you will be able to complete the
registration process at orientation.

50. Getting Your Orientation Hold
Removed
•In order to have your orientation hold
removed, you must complete the form
located through this link. To download the
form, click on the ‘Download’ link.
•This form can be delivered directly to your
advisor at your orientation appointment or
during orientation.
•Please be sure to fill in your PID, full name,
and sign and date the form.