Parent information session update 2025 web version
ITFDC
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Mar 03, 2025
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About This Presentation
This document provides an overview of Infant Toddler Family Daycare, a non-profit organization that licenses family childcare homes. It discusses the mission to support child development through high-quality home-based care. Requirements for providers include training, background checks, home evalua...
Slide Content
Infant Toddler Family
Daycare
Parent Information Session
Daycare
Parent Information Session
Overview
Mission Statement
Who We Are And What We Do
Early Child Care Provider Requirements -
Independent Contractors
Ratios and Points System
Assistants
Child Care Specialists
USDA –Child and Adult Care Food Program
Fees and Billing
Interview Tips and Tricks
Next Steps!
Mission Statement
Who We Are And What We Do
Early Child Care Provider Requirements -
Independent Contractors
Ratios and Points System
Assistants
Child Care Specialists
USDA –Child and Adult Care Food Program
Fees and Billing
Interview Tips and Tricks
Next Steps!
Infant Toddler Family Day Care was founded as a state licensed
system of Early Child Care Providers in 1983.
As a licensed Family Day Home System, we recruit, screen, train,
approve, and monitor Early Child Care Providers.
ITFDC is the only system in Northern Virginia.
system of Early Child Care Providers in 1983.
As a licensed Family Day Home System, we recruit, screen, train,
approve, and monitor Early Child Care Providers.
ITFDC is the only system in Northern Virginia.
Mission Statement
Infant Toddler Family Day Care is a network
of professional child care educators with a
commitment to the principle that learning
begins at birth. We support the emotional,
social and intellectual development of
infants, toddlers, preschoolers, and school-
age children in safe, nurturing high-quality
child care environments.
Infant Toddler Family Day Care is a network
of professional child care educators with a
commitment to the principle that learning
begins at birth. We support the emotional,
social and intellectual development of
infants, toddlers, preschoolers, and school-
age children in safe, nurturing high-quality
child care environments.
What We Are
We are a Non-Profit
Board of Directors
Conduct strategic planning
Fiscal Oversight
Programmatic Oversight
ITFDC Business Services
Why early Childcare Providers choose us?
Contracts & Enrollments
Home visits
Liability Insurance
Events
Parent Invoices
1099’s
Payment of fees to ECCE’s
Subsidy*
Marketing, Website, Facebook
Advocacy
Professional Development Training
We are a Non-Profit
Board of Directors
Conduct strategic planning
Fiscal Oversight
Programmatic Oversight
ITFDC Business Services
Why early Childcare Providers choose us?
Contracts & Enrollments
Home visits
Liability Insurance
Events
Parent Invoices
1099’s
Payment of fees to ECCE’s
Subsidy*
Marketing, Website, Facebook
Advocacy
Professional Development Training
Model Of Care
Based upon a philosophy that
focuses on the total family
Children benefit from having
trusted consistent
relationships with adults
Care is individualized and
responsive
Child care in a home setting
Children learn through play
Children who attend high
quality childcare do better in
school
Open Door Policy
Based upon a philosophy that
focuses on the total family
Children benefit from having
trusted consistent
relationships with adults
Care is individualized and
responsive
Child care in a home setting
Children learn through play
Children who attend high
quality childcare do better in
school
Open Door Policy
Low Ratio
Benefits
One-on-One attention to your child
Children thrive and feel safe and secure in a home
environment
Children become members of the family and form lasting
bonds
Learning peaks in small groups
Less children=less illness
Less chaos
Responsive Caregiving
Benefits
One-on-One attention to your child
Children thrive and feel safe and secure in a home
environment
Children become members of the family and form lasting
bonds
Learning peaks in small groups
Less children=less illness
Less chaos
Responsive Caregiving
Provider as
Independent
Contractors
Requirements
Independent
Contractors
Requirements
ITFDC Provider Requirements
Orientation
All Background Checks
TB tests (18+)
Child Protective Services (14+)
Fingerprinting + Sworn Disclosure (18+)
Immunization record for all under age 18
Provider and family member references and phone
interviews on file
Complete Home Evaluation
Orientation
All Background Checks
TB tests (18+)
Child Protective Services (14+)
Fingerprinting + Sworn Disclosure (18+)
Immunization record for all under age 18
Provider and family member references and phone
interviews on file
Complete Home Evaluation
Initial & Annual Home Evaluation Tool
The Home Evaluation is a 6 page tool with a checklist of the
home and policy review.
The areas that are reviewed include:
Daily activities (wide variety of activities must be planned
each day to promote each child’s social, emotional,
physical, and intellectual development)
The lighting, temperature, cleanliness/ condition of the
child care
Child proofing of all wall outlets, cabinets, closets/ door
handles, wires, window cords
All shelves or furnishings that can topple must be secured
to wall
There are no head entrapments
There is an appropriate place and materials to change &
dispose of diapers
Gates are used to ensure children cannot access stairs or
areas that can endanger safety
There are age appropriate sleeping accommodations for
each child
ABC fire extinguisher is in the kitchen area & within sight
Any outdoor sheds and storage units are securely locked
and an appropriate fence is installed if yard is on a street
with speed limit more than 25 MPH
Fireplaces/wood stoves are inspected annually by a
qualified professional & safety
Nothing is leaned against electrical panel, water heater,
furnace
(*The complete home evaluation tool can be emailed to
parents upon request!)
The Home Evaluation is a 6 page tool with a checklist of the
home and policy review.
The areas that are reviewed include:
Daily activities (wide variety of activities must be planned
each day to promote each child’s social, emotional,
physical, and intellectual development)
The lighting, temperature, cleanliness/ condition of the
child care
Child proofing of all wall outlets, cabinets, closets/ door
handles, wires, window cords
All shelves or furnishings that can topple must be secured
to wall
There are no head entrapments
There is an appropriate place and materials to change &
dispose of diapers
Gates are used to ensure children cannot access stairs or
areas that can endanger safety
There are age appropriate sleeping accommodations for
each child
ABC fire extinguisher is in the kitchen area & within sight
Any outdoor sheds and storage units are securely locked
and an appropriate fence is installed if yard is on a street
with speed limit more than 25 MPH
Fireplaces/wood stoves are inspected annually by a
qualified professional & safety
Nothing is leaned against electrical panel, water heater,
furnace
(*The complete home evaluation tool can be emailed to
parents upon request!)
Provider
Requirements
Initial Training
Professionalism (4 hours)
Safety (4 hours)
Child Development (6 hours)
Interviewing & Communication Skills
(3 hours)
CPR/First Aid (6 hours)
Mentoring (40 hours)
MAT (8 hours) –this class is optional
Approval under ITFDC license
Requirements
Initial Training
Professionalism (4 hours)
Safety (4 hours)
Child Development (6 hours)
Interviewing & Communication Skills
(3 hours)
CPR/First Aid (6 hours)
Mentoring (40 hours)
MAT (8 hours) –this class is optional
Approval under ITFDC license
Ongoing
Provider
Requirements
16 hours of annual training -Ongoing training results in higher
quality programs
CPS, Fingerprinting, Statement
of Sworn Disclosure-5 years
Provider and All family members (14+
for CPS; 18+ for other background
checks)
TB Test-2 years
All family members 18+
(immunizations for any new
household members under age 18)
CPR and First Aid-2 years
MAT-3 years
Annual Home Evaluation
Provider
Requirements
16 hours of annual training -Ongoing training results in higher
quality programs
CPS, Fingerprinting, Statement
of Sworn Disclosure-5 years
Provider and All family members (14+
for CPS; 18+ for other background
checks)
TB Test-2 years
All family members 18+
(immunizations for any new
household members under age 18)
CPR and First Aid-2 years
MAT-3 years
Annual Home Evaluation
Provider Profile
ALL ITFDC providers have a
complete Provider Profile with
everything you need to know
about the home-where it is and
how to contact the provider,
who lives there, the day care
children in care, all certifications
(beyond CPR/ First Aid,) any
Assistants, the providers’ web
page link, and a brief description
of the location, provider, and
child carehome.
The Provider profiles include
information including if the
provider’s own/ household
children are in the day care (or
if they are in care out of the
home.)
Some profiles also include the
hours of operation. ALL
providers offer different
schedules. Some have different
rates. If this information is not on
the profile, the provider can be
asked directly during scheduled
interviews.
Child Care Specialist
information is also included to
contact for more information!
ALL ITFDC providers have a
complete Provider Profile with
everything you need to know
about the home-where it is and
how to contact the provider,
who lives there, the day care
children in care, all certifications
(beyond CPR/ First Aid,) any
Assistants, the providers’ web
page link, and a brief description
of the location, provider, and
child carehome.
The Provider profiles include
information including if the
provider’s own/ household
children are in the day care (or
if they are in care out of the
home.)
Some profiles also include the
hours of operation. ALL
providers offer different
schedules. Some have different
rates. If this information is not on
the profile, the provider can be
asked directly during scheduled
interviews.
Child Care Specialist
information is also included to
contact for more information!
OPENING LIST
Profile
Number of Children Allowed in Care
Number of Children Allowed in Care
All ITFDC providers are allowed 5 children
The maximum number of infants per day is 3 infants (0-12 months.)
The exception is:
Some Arlington providers are restricted by zoning to only care for THREEchildren per
day
In ALL counties, providers can be approved for up to 6children if the provider has:
(1) Been actively providing childcare in their home for at least 2 years under ITFDC
license;
(2) Obtained CDA, NVCC Infant Toddler Career Studies Certificate, and/ or
Associates Degree or higher;
(3) Obtained zoning approval to care for more than 5 children in their home.
In all homes the focus is on the high quality relationship
between the provider and child(ren) in their home.
Number of Children Allowed in Care
All ITFDC providers are allowed 5 children
The maximum number of infants per day is 3 infants (0-12 months.)
The exception is:
Some Arlington providers are restricted by zoning to only care for THREEchildren per
day
In ALL counties, providers can be approved for up to 6children if the provider has:
(1) Been actively providing childcare in their home for at least 2 years under ITFDC
license;
(2) Obtained CDA, NVCC Infant Toddler Career Studies Certificate, and/ or
Associates Degree or higher;
(3) Obtained zoning approval to care for more than 5 children in their home.
In all homes the focus is on the high quality relationship
between the provider and child(ren) in their home.
Ratios
In addition to understanding the
number of children allowed in
care
THE PROVIDERS’ POINTS MUST NOT
EXCEED 16 POINTSWITHOUT AN
ASSISTANT
Birth through 15 months 4 points each
16 months through 23 months 3 points
each
Two through four years 2 points each
Five through nine years 1 point each
Ten years and older 0 points
A caregiver’s own children and
resident children under eight
years of age count in point
maximum.
In addition to understanding the
number of children allowed in
care
THE PROVIDERS’ POINTS MUST NOT
EXCEED 16 POINTSWITHOUT AN
ASSISTANT
Birth through 15 months 4 points each
16 months through 23 months 3 points
each
Two through four years 2 points each
Five through nine years 1 point each
Ten years and older 0 points
A caregiver’s own children and
resident children under eight
years of age count in point
maximum.
Assistants
Must be 18 years of age or older
Must complete all background
checks, initial training and remain
up-to-date on CPR and First Aid.
Can care for the day care children
alone for up to 2 hours (if there is 16
points or less in attendance.)
Must be 18 years of age or older
Must complete all background
checks, initial training and remain
up-to-date on CPR and First Aid.
Can care for the day care children
alone for up to 2 hours (if there is 16
points or less in attendance.)
Child Care Specialists
Parents and Provider point of contact
Visits Early Child Care Providers monthly
Activities with the children and Provider
Monitor USDA food program
Annual home evaluation
Professional Development Trainers
Parent Information Sessions
Parents and Provider point of contact
Visits Early Child Care Providers monthly
Activities with the children and Provider
Monitor USDA food program
Annual home evaluation
Professional Development Trainers
Parent Information Sessions
Monthly
Home
visits
Home
visits
Safety & Health
Diapering areas cleaned and disinfected after each changing
Regular hand-washing
Poisonous and dangerous objects are kept out of reach
Proper equipment
Sanitation of toys and surfaces
Outdoor play areas
Emergency Plan
Diapering areas cleaned and disinfected after each changing
Regular hand-washing
Poisonous and dangerous objects are kept out of reach
Proper equipment
Sanitation of toys and surfaces
Outdoor play areas
Emergency Plan
H
EALTH
P
OLICIES
The Virginia Health Information Form (or physician’s form) with record of the child’s
physical & immunizations MUSTbe submitted priorto a child’s start date in child care.
Obtain your child’s health forms ASAP so they can be submitted upon enrollment!
Health forms upon enrollment must be conducted within:
•2 months for children age 6 mos.or younger•6 months for children age 19-24 mos.
•3 months for children age 7-18 mos.•12 months for children ages 2-5 yrs.
The record must be dated and signed or stamped by a licensed physician, the physician’s
designee, or a local health department official.
The first page of Virginia health packet (Part I Health Information Form) must be
signed and dated by parent(s).
We are also required to obtain documentation of additional immunizations once
every 6 months for children under the age of 2 years and again at age 4.
The exception is if the child meets one of the religious or medical exemptions listed in Section II of the
Virginia Health Information Form.Parents can ask Provider if any children are exempt from vaccination.
EALTH
P
OLICIES
The Virginia Health Information Form (or physician’s form) with record of the child’s
physical & immunizations MUSTbe submitted priorto a child’s start date in child care.
Obtain your child’s health forms ASAP so they can be submitted upon enrollment!
Health forms upon enrollment must be conducted within:
•2 months for children age 6 mos.or younger•6 months for children age 19-24 mos.
•3 months for children age 7-18 mos.•12 months for children ages 2-5 yrs.
The record must be dated and signed or stamped by a licensed physician, the physician’s
designee, or a local health department official.
The first page of Virginia health packet (Part I Health Information Form) must be
signed and dated by parent(s).
We are also required to obtain documentation of additional immunizations once
every 6 months for children under the age of 2 years and again at age 4.
The exception is if the child meets one of the religious or medical exemptions listed in Section II of the
Virginia Health Information Form.Parents can ask Provider if any children are exempt from vaccination.
Sick Child-Health Policies
Children cannot be brought to the family child care home
when:
Their temperature is in excess of 100.5 degrees
They are vomiting and/or have diarrhea
They have a fresh cold
They have a contagious infection
They are in discomfort and require one to one care
Children cannot be brought to the family child care home
when:
Their temperature is in excess of 100.5 degrees
They are vomiting and/or have diarrhea
They have a fresh cold
They have a contagious infection
They are in discomfort and require one to one care
Health Policies
If your child becomes ill in the family childcare home,
you will be called to pick up your child.
Your child must be symptom free for 24 hours before
returning to the childcare home. Washable or
disposable changing pads must be brought to the
childcare home.
Each provider uses disposable gloves while changing
diapers, assisting older children with toilet needs, etc.
Providers are trained to properly abide by universal
health precautions with the use of gloves.
The parent must inform the childcare home within 24
hours or the next business day after his child or any
member of the immediate household has developed
any reportable communicable disease, as defined by
the State Board of Health, except for life-threatening
diseases, which must be reported immediately.
If your child becomes ill in the family childcare home,
you will be called to pick up your child.
Your child must be symptom free for 24 hours before
returning to the childcare home. Washable or
disposable changing pads must be brought to the
childcare home.
Each provider uses disposable gloves while changing
diapers, assisting older children with toilet needs, etc.
Providers are trained to properly abide by universal
health precautions with the use of gloves.
The parent must inform the childcare home within 24
hours or the next business day after his child or any
member of the immediate household has developed
any reportable communicable disease, as defined by
the State Board of Health, except for life-threatening
diseases, which must be reported immediately.
Safe Sleep Practices
Swaddling is not allowed
Sleep sacks are allowed
Nothing but baby is allowed in or around the crib
Firm mattress, tight fitting sheets
Unique sleeping arrangements requires a doctor’s note
Baby monitor is required
Child must be checked every 15 minutes during naptime
Swaddling is not allowed
Sleep sacks are allowed
Nothing but baby is allowed in or around the crib
Firm mattress, tight fitting sheets
Unique sleeping arrangements requires a doctor’s note
Baby monitor is required
Child must be checked every 15 minutes during naptime
USDA Food Program
Federal Government Nutrition Program
Provide meals that meet USDA food program guidelines
All children are eligible to participate at no additional charge for
this service
Receives reimbursement for up to two meals and one snack per
day
Early Child Care Providers will let you know which iron fortified
formula is offered to serve to infants in care
Federal Government Nutrition Program
Provide meals that meet USDA food program guidelines
All children are eligible to participate at no additional charge for
this service
Receives reimbursement for up to two meals and one snack per
day
Early Child Care Providers will let you know which iron fortified
formula is offered to serve to infants in care
Substitute
Care
If your provider is unable to care for your child,
arrangements can be made for an approved
Infant Toddler Family Day Care substitute.
Please interview providers in your vicinity as
potential substitute care.
If you decide not to use this service, please
notify your provider and/or substitute as soon
as possible.
Providers pay their substitutes.
Care
If your provider is unable to care for your child,
arrangements can be made for an approved
Infant Toddler Family Day Care substitute.
Please interview providers in your vicinity as
potential substitute care.
If you decide not to use this service, please
notify your provider and/or substitute as soon
as possible.
Providers pay their substitutes.
Child Care
Plus
High quality child care services
On an as-needed basis during non-
traditional hours including weekends,
evenings, and holidays in our nurturing
family child care homes.
http://www.infanttoddler.com/child-
care-plus
Plus
High quality child care services
On an as-needed basis during non-
traditional hours including weekends,
evenings, and holidays in our nurturing
family child care homes.
http://www.infanttoddler.com/child-
care-plus
Fees and Billing Policies
Non-
refundable
One-Time
Enrollment
Fee:$400
due when
parents
reserve a
childcare
space
Schedule
Change Form
can be
submitted for
any increase/
decrease in
hours
(First schedule
change is free-
after that $25
per change)
Keep ITFDC
informed if
your family is
eligible for
an employer
or other
subsidy
Monthly
invoices
should be
saved for
household
tax returns
and
claiming
child care
tax credit
ITFDC
Providers are
Independent
Contractors-
all tax forms
will use
Provider
name and
SSN or EIN
Other
questions re:
Flex Spending
Accounts,
etc. --can
always
consult with
bookkeeping
Non-
refundable
One-Time
Enrollment
Fee:$400
due when
parents
reserve a
childcare
space
Schedule
Change Form
can be
submitted for
any increase/
decrease in
hours
(First schedule
change is free-
after that $25
per change)
Keep ITFDC
informed if
your family is
eligible for
an employer
or other
subsidy
Monthly
invoices
should be
saved for
household
tax returns
and
claiming
child care
tax credit
ITFDC
Providers are
Independent
Contractors-
all tax forms
will use
Provider
name and
SSN or EIN
Other
questions re:
Flex Spending
Accounts,
etc. --can
always
consult with
bookkeeping
Fees and Billing Policies
Fees can be found in the
Infant Toddler Family Day
Care policies.
Please note that Child Care
Plus fees are different than
fees for traditional hours.
Providers vote on any
changes to the parent fee
which typically go into effect
on October 1.
Invoices are emailed on the
fifteenth of the month prior to
the month of
service.Payment is due by
the first of each
month.Please supply our
office with the email
address(es) where you want
to receive the invoice by
completing the Billing Form.
Fees can be found in the
Infant Toddler Family Day
Care policies.
Please note that Child Care
Plus fees are different than
fees for traditional hours.
Providers vote on any
changes to the parent fee
which typically go into effect
on October 1.
Invoices are emailed on the
fifteenth of the month prior to
the month of
service.Payment is due by
the first of each
month.Please supply our
office with the email
address(es) where you want
to receive the invoice by
completing the Billing Form.
Single Family Homes
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Interviewing Tips
Review the Provider profiles that you will receive!
Call providers to arrange an interview
Review child’s routine
House tour
Review typical day
Review the Provider profiles that you will receive!
Call providers to arrange an interview
Review child’s routine
House tour
Review typical day
T
HE
N
EXT
S
TEPS
Complete
Complete all enrollment paperwork that our office will send to you (*see side bar!)
Contact
Contact our Office to get started with our Enrollment paperwork!
Decide
Decide on a Provider and confirm your start date, schedule, and rate
Interview
Meet with ITFDC Early Child Care Providers, see their homes and interview provider
Schedule
Schedule interviews directly with Providers
Follow Up
Follow up with ITFDC office for any additional or updated profiles
Plan Ahead
Contact Pediatrician to have your child’s health forms complete!
Read Through
Read and review ITFDC Policies
Review
Receive and review initial “Provider Profiles.”
•Enrollment paperwork-at
least 2 business days
needed ahead of start
date!•Be prepared to bring Birth
Certificate to office.
•Paymentmustbe received
beforestarting care
=
Enrollment Fee ($400) is
once per lifetime per family
+ First Month (first month is
prorated if not starting on
the first of the month)
•Autopay can typically be set
up for the month following
your child’s enrollment.
Please provide a Void check
or online bank statement to
set up auto pay.
HE
N
EXT
S
TEPS
Complete
Complete all enrollment paperwork that our office will send to you (*see side bar!)
Contact
Contact our Office to get started with our Enrollment paperwork!
Decide
Decide on a Provider and confirm your start date, schedule, and rate
Interview
Meet with ITFDC Early Child Care Providers, see their homes and interview provider
Schedule
Schedule interviews directly with Providers
Follow Up
Follow up with ITFDC office for any additional or updated profiles
Plan Ahead
Contact Pediatrician to have your child’s health forms complete!
Read Through
Read and review ITFDC Policies
Review
Receive and review initial “Provider Profiles.”
•Enrollment paperwork-at
least 2 business days
needed ahead of start
date!•Be prepared to bring Birth
Certificate to office.
•Paymentmustbe received
beforestarting care
=
Enrollment Fee ($400) is
once per lifetime per family
+ First Month (first month is
prorated if not starting on
the first of the month)
•Autopay can typically be set
up for the month following
your child’s enrollment.
Please provide a Void check
or online bank statement to
set up auto pay.
Community
Partnerships
Fairfax County
City of Alexandria
Arlington County
Loudoun County
Prince William County
Early Childhood Programs and Services (ECPS)
Child Care Aware of Virginia
Northern Virginia Community College-Early Childhood Education Program
Child Care Aware of Virginia
Fairfax Futures
The Women’s Center of Northern Virginia
NVAEYC –Northern Virginia Association for the Education of Young Children
VECF –Virginia Early Childhood Education Foundation
VAECE –Virginia Association for Early Childhood Educators
Partnerships
Fairfax County
City of Alexandria
Arlington County
Loudoun County
Prince William County
Early Childhood Programs and Services (ECPS)
Child Care Aware of Virginia
Northern Virginia Community College-Early Childhood Education Program
Child Care Aware of Virginia
Fairfax Futures
The Women’s Center of Northern Virginia
NVAEYC –Northern Virginia Association for the Education of Young Children
VECF –Virginia Early Childhood Education Foundation
VAECE –Virginia Association for Early Childhood Educators
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