Planning_Process_in_Project_Management_with_Visuals.pptx

Planning Process in Project Management

1. Planning Process in Project Management Steps, Tools, and Benefits

2. Role of Planning Defines roadmap to achieve project objectives Provides clarity on scope, timelines, resources, and risks Reduces uncertainty and improves coordination Acts as a baseline for monitoring and control

3. Steps in Planning Define Project Scope – objectives, deliverables, WBS Develop Schedule – Gantt, CPM, PERT Resource Planning – assign roles, RACI chart Cost Estimation & Budgeting Risk Management Planning – risks, mitigation, contingency Quality Planning – standards, metrics Communication Planning – channels, frequency Procurement Planning – outsourcing, contracts Integration & Approval – Project Management Plan (PMP)

4. Tools for Planning Gantt Chart – visualize timelines Critical Path Method (CPM) – longest path of tasks PERT – time estimation under uncertainty Project Management Software – MS Project, Jira, Trello

5. Benefits of Effective Planning Reduces scope creep Improves resource utilization Enhances risk preparedness Ensures timely and cost-effective delivery Boosts stakeholder confidence

6. Example: Gantt Chart Task A Task B Task C Task D

7. Example: Work Breakdown Structure (WBS) Project Planning Execution Monitoring