Planning under Organization Management and Leadership-PA210-Ad.pptx

This is Planning topic under the subject Public Administration 210 Ad.

1. PA 210 Ad (3549)-Organization Management and Leadership Prepared by: Edilberto B. Luzong, Jr. PLANNING -

2. Content 01 02 03 04 05 Introduction to Planning Role of Planning in Organizational Success Types of Planning Tools and Technique for Effective Planning Challenges in Organizational Planning 06 Planning Process

3. INTRODUCTION TO PLANNING Importangce of Planning Defining Planning Overview of Presentation Planning Represent the cognitive process of envisioning future objectives and positioning an organization strategically towards achieving them. it serves as the blue print for decision-making. Planning is essential for navigating uncertainty; it provides a focus that aligns resources and efforts, maximizes efficiency, and enhances organization responsiveness to changes. This presentation will unfold the multi-faceted nature of planning, emphasizing its importance, processes and relevance to contemporary organizational dynamic.

4. ROLE OF PLANNING IN ORGANIZATION SUCCESS To achieve long term objectives, planning fosters alignment across all levels of the organization ensuring that every department’s efforts contribute to overarching goals. Well-structured planning involves formulating specific, measurable, achievable, relevant and time bound (SMART) goals, which act as a compass for organization’s direction. An effective planning process identifies resource requirements and optimally allocates them, facilitating informed decisions that drive project success and operational efficiency. STRATEGIC ALLIGNMENT GOAL SETTING RESOURCE ALLOCATION

5. TYPES OF PLANNING Focuses on long-term vision and mission. It encompasses high-level goals that shapes the organization’s future landscape, usually spanning 3-5 years. 01. STRATEGIC PLANNING Translate strategic goals into specific short-term actions. It focuses on the ‘how’ and ‘when’ of implementing strategies, usually within a year. 02. TACTICAL PLANNING Pertains to the day-to-day functions, specifying the task and processes that need to be executed to meet tactical objectives. 03. OPERATIONAL PLANNING Prepares organization for unexpected challenges. It involves formulating back-up plans to ensure resilience against crisis and disruptions . 04. CONTENGENCY PLANNING

6. 01 THE PLANNING PROCESS Steps of Planning: The planning process involves systematic steps: defining objectives, assessing the current landscape, developing actionable steps, and implementing the plan. 02 03 04 Identifying Objectives: A crucial initial step where clear, SMART objectives are established to guide the planning process, ensuring they encapsulate desired outcomes so that focus remains clear. Assessing Current Situations: Before strategizing, it's essential to understand the current operational state through analysis (SWOT, PESTEL), enabling informed decision-making based on real data. Developing Action Plans: Concrete action plans must be crafted that detail the methodologies for achieving defined objectives. This includes resource allocation, timelines, and responsible parties

7. TOOLS AND TECHNIQUE FOR EFFECTIVE PLANNING SWOT analysis is a strategic planning technique that identifies strengths, weaknesses, opportunities and threats, allowing organizations to leverage advantages and mitigate risks. 01. SWOT Analysis: PESTEL analysis examines external macro environmental factors, namely Political, Economic, Social, Technological, Environmental, and Legal aspects that could impact strategic planning. 02. PESTEL Analysis: Gantt charts are valuable tools for visualizing project timelines, displaying tasks against a calendar, and clarifying dependencies between various project activities. 03. Gantt Charts: Mind mapping helps in brainstorming and organizing ideas visually, encouraging spontaneous connections and fostering creativity within the planning process. 04. Mind Mapping Techniques:

8. CHALLENGES IN ORGANIZATIONAL PLANNING The unpredictable nature of the external environment can complicate planning, necessitating flexibility and foresight in the planning process to navigate external shocks. Uncertainty Resistance to Change Resource Limitations Time Constraints Organizations often face inertia wherein employees resist new strategies; addressing this challenge demands effective change management and communication. Limitations in financial, human, or technological resources can hinder planning efforts, making it essential to prioritize initiatives skillfully. Time limitations can lead to inadequate planning, emphasizing the need for robust timelines and phase in strategies to ensure thorough decision-making.

9. THANK YOU [email protected] [phone] Cabitan, Mandaon, Masbate Edilberto B. Luzong, Jr.