police-blotter01-230201112532-8a49c249.pdf

Blotter report

1. POLICE BLOTTER & INCIDENT
REPORT FORM
By:
PLT RICHIE B RAIZ, MSCRIM, CSP

2. REFERENCES
1.SOPonIncidentRecordingSystemNo.2012-001(IncidentRecordingSystem–
ProcedureinRecordingIncidentReportsinthePoliceStation
2.RevisedPNPOperationalProcedureDecember2013
3.PNPMemorandumCircularno.2014-009(CIRS-eblotter)PNPCrimeIncident
RecordingSystem-MC-2014-009
4.CrimeInformationReportingandAnalysisSystem(CIRAS)Enhancede-blotter
system
5.MemoCircularNo.2020-037-policeblotterandCIRASinformationaccess

3. 1.PoliceBlotterBook
2.IncidentRecordingSystem-2012
3.CrimeIncidentReportingSystem(CIRS)–e-blotter-2014
4.CrimeInformationReportingandAnalysisSystem(CIRAS)
Enhancede-BlotterSystem-2018
5.PoliceBlotterandCIRASInformationaccess-2020
SEQUENCE OF PRESENTATION

4. Police Blotter Book

5. POLICEBLOTTER
PoliceBlotterisarecordofdailyeventsoccurringwithintheterritories/jurisdiction
ofagivenpoliceunitorcommand.Itcontainsmaterialdetailconcerningtheevent
forlegalandstatisticalpurposes.Thepoliceblotterifthereforeaninformational
recordbookthatisutilizedforevidentiaryorreferralpurpose(CircularNo.5,GHQ
PNPdated10Dec1992)
EachPNPoperatingunitshallmaintainanofficialpoliceblotterwherealltypesof
operationalandundercoverdispatchesshallberecorded.
Anofficiallogbook,coveredbluewithhardboundcoverthatcontainsthedaily
registerofallcrimeincidentsreports,officialsummaryofarrestandothersignificant
events/activitiesreportedinthepolicestation.

6. ImportanceofthePoliceBlotter.
Blotterentryreportsserveaspermanentrecordofincident,events,problems,
andsofort.Therearemanytypesofreports,eachofwhichservesdifferent
functions.
APoliceBlotterisusedtokeeppeopleinformedofactivitieswithinthepolice
jurisdiction.itisalsousedtocompilestatisticalinformation,identifyproblemsinthe
community,oridentifypolicetrainingneeds.
Thesereportsareneededtofacilitateinvestigation,preparecourtcases,ordefend
incourt

7. LEGALBASISOFPOLICEBLOTTER

8. b.BlotterProcedure
Crimeincidents,arrestsorevents/activitiesshallberecordedintheblotterbookby
theDeskOfficer.
IfthereportisacrimeincidentasverifiedbytheDO,he/sheshallaccomplishthe
IncidentRecordForm(IRF)(Annex“NN”)usingCrimeInformationReportingand
AnalysisSystem(CIRAS)fromwhichtheentryintheblotterbookshallbeextracted
from.
IftheincidentfallsunderthejurisdictionoftheKatarungangPambarangay,itshallal
berecordedbutindicatedindispositionasreferredtoBarangay.
IfthecrimeincidentinvolvesChildreninConflictwiththeLaw(CICL),alwaysusea.k.a.
oraliaseswhenwritingentriestoblueblotter

9. ContentsofEntry
Theentryinthepoliceblottershouldanswerthefollowingcardinalelementsofa
policerecord,towit:Who,What,Where,When,whyandHow;andthedispositionof
thecase.
Inansweringtheabove5Wsand1Handthecasedisposition,allsuchmaterialdetails
abouttheevent,including;
a.thenameofthesuspect/s;
b.thevictim/s;theeyewitness/es;
c.thedateandtimeofoccurrence;
d.significantcircumstancesthataggravateormitigatetheeventorthecrimeshouldbe
enteredalongwiththeidentityoftheofficertowhomthecaseisassigned-officer-
on-case;and
e.thestatusofthecase.

10. Incidentstoberecorded
1.Allviolationoflawsandordinancesreportedanddiscovered
2.Allcallsinwhichanymemberofthepoliceforceisdispatchedorhastakenanofficialaction
3.Alllegalpapershandledsuchwarrants,subpoena,summonses,citationandthelike
4.Allfirealarms,reportsandinformationreceivedbythestations
5.Movementsofprisonerswithcorrespondingnotationsontheauthorityforsuchmovements
6.Casesofmissingandfoundpersons,animalsandproperties
7.Vehicularandothertypesofaccidentswhichrequirepoliceactions
8.Allpersonalinjuries,bodiesfoundandsuicides
9.Damagetoproperty
10.Allcasesinwhichapolicemembersisinvolved
11.Allarrestandreturnsmadeand
12.Miscellaneouscases,generalandspecialorders,violationsofrulesandregulationsandanyother
reportableincidentthattheCOPdesirestoberecorded.

11. ProceduresinMakingEntries
1.Allentriesinthepoliceblottershallbehandwritteninaclear,conciseandsimple
mannerbutansweringasfaraspracticablethe5Wsand1H.Clarityshouldnotbe
sacrificedforbrevity
2.Onlyfacts,notopinions,areenteredintheblotter
3.Noerasuresshallbemadeontheentries.Correctionsaremadebydrawingone
horizontallineoversuchwordorphrasesandtheactualentryinitialedbythepolice
officermakingthecorrection
4.Aballpenorpenwithblue,blackorblueblackinkisusedformakingtheentries
5.Misrepresentationsintheblotteroranyattempttosuppressanyinformationtherein
arepunishablecriminallyandadministratively.

12. ProceduresinMakingEntries
6.Theentriesmustbelegiblywritteninlonghandandconsecutivelynumbered.
7.Everypageoftheblottershallbeconsecutivelyorchronologicallyfiled-up.Noline
ofspaceshallbeleftblankbetweenanytwoentries.
8.Anydevelopmentofacasetobereflectedintheblottershouldbenewentryatthe
timeanddayitwasreported.Areferencetothepreviousentrynumberofthecase,
however,shouldbemade.
9.Ineveryshift,theDutySergeant,underthesupervisionoftheDutyOfficeror
ComplaintDeskOfficer,shallmaketheactualentriesintheblotterandattheendof
histourofduty,bothDutySergeantandDutyComplaintDeskOfficershallsignthe
blotter.

13. Thefollowingquestionshouldbeansweredasaguide:
a.Whowasinvolved?Writedownthenamesofallthosewhowere
involvedintheincident,victims,suspects,witnesses,andwhosoever
maybelistedaspresentduringtheincident,Thereisnothingtolose,
butalltogain,ifallthesepersonsarelisted.
b.Whendiditplace?Beprecise,asmuchaspossible,inindicatingthe
timeanddateofincident.

14. c.Wheredidittakeplace?Describedindetailwheretheincidentoccurred,e.g.,“In
mastersbedroomofatwo-storybrickhousein123JuanLunaStreet,VillaSanJose
Subdivision,Brgy.SanRoque,Nabua,CamarinesSur,’
d.Whathappened?Policereportssometimesindicatethecrimecommittedbasedon
theRevisedPenalCode(PRC)likeMurderorHomicide.Ininitialreports,whichwillbe
subjectedtothoroughinvestigation,thisisnotnecessary.Intheaboveexample.A
reportofa‘Shootingincident“maybesufficient.Itisthejoboftheinvestigator–on
–casetodeterminedwhatcrimewascommitted.Whatisimportantistopresentthe
detailedcircumstancesofwhathappened.

15. e.Whydidithappen?Thepitfallofcomingtoconclusionatthisearlyalways
committedbythepoliceresponder.TheWhy”answersaquestion.Amongothers,as
tothemotiveoftheincident.Itisnecessarytolistdownanddetailallthatwere
allegedbythevictims,suspects,andwitnesses.
f.Howdidithappened?Thenarrativeonhowtheincidenthappenedshallbeindicated
toshowthedescriptionofthecircumstancesthereafter.Theactiontakenduringthe
initialinvestigationatthesceneshallalsobeincluded.Thisshallincludethe
weather,lighting,sounds,activitiesinthevicinityoftheincident,adescriptionofthe
circumstancesprevailingbefore,during,andaftertheincident,andallotherpeculiar
detailsthatcometothesensesofthetrainedpoliceresponder.Thereisnolimitto
whattoincludeinthe“How”portionofthenarrative.

16. g.AffixingSignaturesandContactDetails.
AssoonastheincidentistranscribedinthePoliceBlotter,theDeskOfficerandthe
ReportingPersonshallsigninthePoliceBlotter.
ItshouldbeindicatedunderthenameandsignatureoftheReportingPersonhis
address,hometelephonenumber,mobilephonenumber,andidentificationcard
presented.
IntheeventthatthereportingPersonindicatesthathedoesnotwanthiscontact
detailstoberecordedinapublicrecordasthePoliceBlotter,byreasonofprivacy,
thesameshouldnotberecorded,asamatterofrespecttothesaidperson’srights,
butitshould,however,beindicatedintheIRF.

18. SAMPLE BLOTTER

19. •ENTRYNR : 2017-16-209
•DATE RECORDED : 04-08-2017
•TIMERECORDED : 4:10PM
•INCIDENTTYPE : SHOOTINGINCIDENT
•OOA1610H08April2017,BrgyKag.EDWINSALEScalledthisofficethruthePNP
hotlineandinformedthatashootingincidenttranspiredalongthebarangayroadat
Zone11,Baluarte,Tagoloan,MisamisOriental.
•Thatafterfewminutes,oneMARIOSANTOSJR.,ySALAN,46yearsold,married,
residentofZone9,Baluarte,Tagoloan,Mis.Or.,appearedandbroughtatthisstation
thevictimidentifiedasMICHAELGOMEZyGARCIA,58yearsold,retiredPoliceOfficer,
marriedandaresidentofZone10,Baluarte,Tagoloan,Mis.Or.,usingaMotorcyclewith
sidecarwhereinthevictim’sbodyandclotheswerecoveredwithblood.

20. •ThataccordingtoMARIOSANTOSJR.,thatatabout4:00pmof08April2017,while
theywereonboardaToyotaAltizownedanddrivenbythevictimMICHAELGOMEZ
traversingthebarangayroadatZone11,Baluarte,Tagoloan,Mis.Or.,two(2)still
unidentifiedsuspectson-boardaMotorcyclesuddenlyshotsaidMICHAELGOMEZ
twicewiththeusedofashortfirearmtherebyhittinghimatdifferentpartsofhisbody.
•Thatimmediatelythereafter,thevictimwhosustainedagunshotonhisleftsandright
shoulderwasrushedtoSabalHospitalPuerto,CagayanDeOroCitybytheMunicipal
Ambulance,escortedbyPO2PhilipIpulanandPO1JamesMuneswhileAlertteam
personnelofthisofficecomposedofPO3WoodrowMelvinLu-ang,PO2Angelo
LinabanandPO1GilLlanaresrespondedtothearea.
•ThathereindutyDeskOfficerthencalledSPO4RichieB.Raiz,ChiefInvestigator/
MESMOofthisofficeandinformedhimregardingtheincident.RecordedbyPO1
Ismael.

21. •0754 / 08 April 2017 / 2000H
•Nature:ShootingIncident
•Thatinconnectionwithblotterentryno.0753dated081620HApril2017,the
aforesaidrespondingpoliceofficersreturnedthisofficewiththeinformationthat
whentheyarrivedatthesaidareatheysawoneTOYOTACORROLAALTIZcolorbeige
metallicbearingplatenumberKGN449parkedontherightlaneofthebarangayroad
anditsdriverssidefrontdoorglasshastwoholesbelievedtobefromagunshotthus
theyimmediatelycordonofftheareaandafter-a-whileSPO4RichieB.Raiz,Chief
Investigator/MESMOarrivedattheareaandtookoverthecrimesceneasInvestigator-
on-case.

22. •ThatinitialinvestigationconductedbyIOCwiththeassistanceofthefirstresponders
revealedthatatabout4:00pmof08April2017,thevictimMICHAELGOMEZ,was
drivinghisaforesaidvehicletogethersaidMARIOSANTOSJR.,whoseatedonthefront
seat,traversingthebarangayroadanduponreachingatZone11,Baluarte,Tagoloan,
Mis.Or.,two(2)stillunidentifiedsuspectson-boardaMotorcyclewhowerefollowing
themapproachedthesaidvehicleonthedriver’ssideandsuddenlytheunidentified
back-riderfiredtwoshotswiththeusedofashortfirearmtothedriverssidefrontdoor
glassthushittingthedriver/victimMICHAELGOMEZonhisneck.
•Thatimmediatelyafterfiring,thetwounidentifiedsuspectsfledtheareagoingto
Poblacion,Tagoloan,Mis.Or.,whilethevictimwasbroughttoTagoloanPoliceStation
onboardamotorizedsikadbyhiscompanionMARIOSANTOSJR.,andsomeconcern
citizen.

23. •Thatatabout6:00o’clockintheevening,samedate.,PNPCrimelab-10personnel
headedbyPCICHISTIANKARLTERRENCECABALLESarrivedattheareaandconducted
crimesceneprocessing.
•Thatduringcrimesceneprocessing,thefollowingitemswererecoveredtowit;one(1
)firedbulletofunknowncaliberfromthedriver’sseat,one(1)unitSamsungcellular
phone,one(1)walletcontainingassortedcards,PNPandretireeID,assorted
documents/receipts,one(1)PNPbadgewithNr075819,one(1)sunglasses,two(
2)Goldring,one(1)stainlessmagazineandone(1)500pesobill.
•Thatthecrimesceneprocessingendedatabout8:00o’clockintheevening,samedate
andthepersonalbelongings/documentsandthesaidToyotaCorollaAltizwere
properlyturn-overtotheIOCforcustodybythePNPcrimelabpersonnelandwas
subsequentlybroughttothisofficeforproperdisposition.

24. •ThataccordingtothewifeofthevictimMICHELLEGOMEZyALCANTARAthather
husbandwasaformermemberofthePNPwhoretiredlast2009withtherankofSPO3
andpresentlyengagedinseveralbusinessesatCagayandeOroCity.
•ThatthevictimMICHAELGOMEZdiedatthehospitalwhilebeingattendedbythe
attendingphysicianDr.MinkiKookatabout4:55pmof08April2017andwasbrought
toEverlastingfuneralhomesatCasinglot,Tagoloan,Mis.Or.RecordedbyPO1Ismael.

25. •ENTRYNR : 2021-12-209
•DATERECORDED : 12-17-2021
•TIMERECORDED : 5:30AM
•INCIDENTTYPE : SERVICEOFSEARCHWARRANTOPERATION
•Thisistoplaceintorecordsthatatabout04:30AMofJuly30,2021,(WHEN)PNPPersonnelofthisoffice
composedofPLTRICHIEBUSTAMANTERAIZ,OIC,PCMSMelchorDAbao,PCMSLeoniloRPagupat,
PSSgGerryTEderango,PSSgJohnReyLZaballero,PSSgCharlstonDLaya,PSSgMariaCristyDAcobo,
PCplMarieGoldGIpulan,PCPLFransAlcoranPatLeahJayMEnodio,PatNathanielAAlejan,Pat
RolandoPBeraquitJrandPatMarkJoyLapadtogetherwithPCLRoyMacalosandPatVonMikeeMerto
of1
st
PMFCPCPLRogelioCanilanzaofPISOT,(WHO)conductedabriefingregardingtheimplementation
ofsearchwarrant(WHAT)withSearchWarrantno.SWA-121421-389,issuedbyHonJudgeARTHUR
ABUDIENTE,ExecutiveJudge,Branch25,RTC,10
th
JudicialRegion,CagayandeOroCityagainstone
LAZAROMUEGOZAGADOaliasTALOK,(WHO),46yrsold,married,residentofPurok5,Cabunongan,
Brgy.Mabini,Binuangan,MisamisOriental.(WHERE)
•ThatsaidimplementationofSearchWarrantisunderPDEApreopsnumberPDEAPREOPSnumber
30002-120221-0174datedDecember17,2021andrightafterthebriefing,saidoperatingPNPpersonnel
proceededtothetargetarea.RecordedbyPCPLJohnReyZaballero.

26. •ENTRYNR : 2021-12-210
•DATERECORDED : 12-17-2021
•TIMERECORDED : 8:00AM
•INCIDENTTYPE : SUCCESSFULARRESTOFSUSPECTSFORVIOLATIONOF
RA9165AFTERIMPLEMENTATIONOFSEARCH
WARRANT
•Inconnectiontoblotterentrynumber2021-12-09dated170530HDecember2021,thesaidoperating
personnelreturnedthisofficewiththeinformationthat,onorabout8:00amofsamedate,theoperating
PNPpersonnelofthisOfficesuccessfullyimplementedtheSearchWarrantandarrestedoneLAZARO
MUEGOZAGADOaliasTALOK,46yrsold,married,residentofPurok5,Cabunongan,Brgy.Mabini,
Binuangan,MisamisOriental,whereinduringtheimplementationofsaidSearchWarrantbytheoperating
personnel,thesuspectLAZAROMUEGOZAGADOaliasTALOK,wasoutsidehishousenearthenational
highwaythushewasapproachedandinformedbyPLTRICHIEBUSTAMANTERAIZ,OICinthepresenceof
Brgy.KagawadAngeliV.BornidorofBrgy.Mabini,Binuangan,Mis.Or.andmediamanNoelCagampangof
DXASAngelFMRadyoTamboliofSugbongcogon,MisamisOriental,thattherewerePNPmembersof
BinuanganMunicipalPoliceStationandtheyweretheretoimplementtheSearchWarrantwithnumber
SWA-121421-389againsthimforViolationofRA9165issuedbyHonJudgeARTHURABUDIENTE,Executive
Judge,Branch25,RTC,10
th
JudicialRegion,CagayandeOroCityandtheintentiontosearchandseizethe
illegaldrugsasdescribedonthesaidSearchWarrant.

27. 2.One(1)caliber38revolverwithSNRIA1899015markedwithMGGI-6andtwelve(12)liveammunitionof
caliber38pistolmarkedasMGGI-7,MGGI-8,MGGI-9,MGGI-10,MGGI-11,MGGI-12,MGGI-13,MGGI-14,
MGGI-15,MGGI-16,,MGGI-17,MGGI-18,allfoundinsideablackbackpackatthetopofbedontheliving
room.
3.four(4)piecesaluminumfoilmarkedasMGGI-19
4.two(2)piecesrolledaluminumfoillikeneedlemarkedasMGGI-20
5.one(1)menthoscandycasemarkedasMGGI-21
6.one(1)lightercoloredredmarkedasMGGI-22
7.two(2)pieces20pesobillmarkedasMGGI-23
8.four(4)pieces10pesocoinsmarkedasMGGI-24
9.one(1)slingbagcoloredblackmarkedasMGGI-25
10.one(1)unitcellphone(Samsungg4,keypad)markedasMGGI-26
11.one(1)pchandcuffmarkedasMGGI-27
•Thataftertherecovery,taggingandmarkingofthesaiditems,aseizurereceiptandCertificateofOrderly
ConductofSearchwerethenpreparedbyPCPLMarieGoldIpulanwhichweresignedbysaidbarangay
officials,mediaman,PLTRAIZandPCPLIpulanandthereafter,thesaiditemswerethenandbroughttothis
officeforproperdisposition.RecordedbyPCPLJohnReyZaballero.
•

28. •ThatPLTRAIZfurtherinformedLAZAROMUEGOZAGADOaliasTALOKthattherewere
twoalternativecamerasusedthattimeandforimplementationofsaidsearchwarrantin
compliancetoSupremeCourtA.Mno21-06-08SC(rulesontheuseofBodyWorn
Camerasintheexecutionofwarrant).
•Thatimmediatelythereafter,thesearchedwasthenconductedonthehouseofthe
motherofLAZAROMUEGOZAGADOaliasTALOK,asdescribedofsaidsearchwarrantin
thepresenceofthesuspecthimselfandhersisterandsaidBrgy.KagawadAngeliV.
BornidorandmediamanNoelCagampangandoperatingpersonnelandthefollowing
itemswererecoveredinsidethehousetowit:
1.Five(5)pcsrectangularheatsealedtransparentcellophanesachetcontainingaWhite
crystallinesubstancebelievetobeamethamphetaminehydrochlorideknownasshabu
allmarkedwithMGGI-1,MGGI-2,MGGI-3,MGGI-4,MGGI-5allwithdate12/17/2021
andwithsignatureattachedinwhitemaskingtapefoundinhisblackslingbagonthe
livingroomofthehouse.

29. Incident Recording System
2011

30. InApril22,2009,theLOI02/09UnitCrimePeriodicReport(UCPER)
whichisaauniformprocedureofreportingandrecordingofcrime
incidentswasestablishedtogenerateacrediblecrimestatisticswhich
servedasthebasisinplanning,policyformulation,deploymentof
resources,andbudgeting.
Unfortunately,duringtheconductofnationwidevalidationbythe
DirectorateforInvestigationandDetectiveManagement(DIDM)in
2013to2014,severaldysfunctionswerenotedspecificallythehigh
numbersofcrimesthatwerenotaccountedfromthepoliceblotter
books.Thisrenderedthecrimestatisticsinaccurateandnotreflecting
thetruecrimeenvironment.

31. CRIME
VOLUME
INDEX CRIMES NON-INDEX CRIMES
CRIME AGAINST
PERSON
1.MURDER
2.HOMICIDE
3.PHYSICAL INJURY
(consummated,
frustrated MUR HOM
4.RAPE
CRIME AGAINST
PROPERTY
1.ROBBERY
2.THEFT
3.CARNAPPING MC/MV
4.CATTLE RUSTLING
VEHICULAR
ACCIDENTS
a.RIR-HOM
b.RIR-PI
c.RIR-DP
SPECIAL LAWS OTHER NON-
INDEX CRIMES
UCPER ALPHA
LOI 02/09
NOTE: UCPER ALPHA
ALL CRIME INCIDENTS COMMITTED FROM JUNE 30, 2019
and below

32. Someinvestigatorsareconfusedincounting
andclassifyingcrimes;crimeincidentswere
beingreferredtothebarangayjusticesystem
eventhoughtheyarenotwithinthejurisdiction
oftheKatarungangPambarangayamong
others.
Inordertoestablishauniformprocedurefor
crimerecording,theDIDMdevelopedthePNP
CrimeIncidentRecordingSystem(CIRS)known
asthee-BlotterSystemonSeptember6,2011.
ItwasadoptedbyallunitsofthePNPmandated
thatallincidentreportsshallbeenteredtothe
system.

33. SalientFeatures
1.ItestablishedanStandardOperatingProcedure(SOP)onhowtoenter
dataofincidentinthePoliceBlotterbyeveryDeskOfficer,inlinewith
QualityServiceLaneProgramofthePNPtoenhancethepolicefrontline
servicestosatisfytheneedsandexpectationofthecitizenry.
2.IncidentRecordForm(IRF)–Aformtobefilledoutbythe
complainant/victim.OnceissignedandacknowledgedbytheDeskOfficer
andCOP,thedatathatwereprovidedbythecomplainantintheIRFshall
beenteredandrecordedinthePoliceblotterbook.

35. SalientFeatures
3.DutyoftheQSLOfficer.Assoonasaclientorcomplainantentersthepolicestation
anditsascertainedthathispurposeistofileacomplaintortorequesttorecorda
datainthePoliceBlotter,theDutyOfficeroftheQSLmustaccordtheclientwith
duerespectandpolitelyaskthepersonthenatureofhistransaction.TheIRFshall
bemadeavailabletotheclientforhimtofillout.
4.OfficeSpaceforClients.TheQSLDutyOfficershallatalltimesguideandassistthe
clientinfillingouttheform.Intheeventthattheclientisilliterateorincapacitated
tofillouttheIRF,theQSLDutyofficershalldothesameforhim.TheCOPofthe
stationshallmakeavailableaspaceinthepolicestationwherethisprocessisdone,in
theprivacyoutsidethescrutinyofkibtzers.

36. 9.TurnovertoPoliceInvestigator.Thereafter,itisthedutyofthepoliceofficerwho
isin-chargeofthepoliceBlottertoLodgethecomplainttotheproper
investigatorwhowillhandlethecase.Theinvestigatorshouldinterviewthe
complaintonthenatureofhiscomplaintandensurethatallentriesthereinare
completetopreventduplicationandrelievethecomplainantfromrepeatinghis
narration.
10.ManualRecordingofthecrimeIncidentReportfromtheIRFtothePoliceBlotter.
ThecrimeincidentreportintheIRF,afterthetransactionwiththereporting
Personhasconcluded,shallbetranscribedandenteredintothepolicestations
equippedwiththecrimeincidentReportingSystem,popularlyknownasthee-
Blotter,thedesignatedcrimeregistrarwilllikewiseentertherecordintothe
System.
11.EstablishIncidentRecordingSystem(BlotterProcedureFlowchart)

37. 5.ConfidentialReports.Wheneverthesubjectofthecomplaintinvolves
confidentiality,asincasesinvolvingprotectionofwomenandchildren,theQSL
DutyOfficershallescorttheclienttothefemaleDutyInvestigatoroftheWCPD
wherethefillingoutoftheIRFshallnedone.
6.ThenarrativeoftheIncident.Thefactsoftheincidentsshouldbenarratedbythe
complainant.Itcontainsanarrativeofwhathappened,answeringthefiveW’s(Who,
What,When,Where,WhyandoneH(How)
7.ImportanceofSignature.Itisnecessaryandmandatoryrequirementthatattheend
ofthenarrationofeveryincident,thedutyofficerandcomplainantcertifyingthe
correctnessofthenarration.
8.IncidentRecordTransactionReceipt.

38. Crime Incident Reporting System
( CIRS ) –e-blotter -2014

39. InApril2014,aweb-basedCIRSwasdeveloped.
Thestand-alonesystembecameanin-house
webdevelopmentsystemandCIRSwas
renamedinto"eBlotterSystem."
CrimeIncidentReportingSystem(CIRS)-isan
electronicdatabasesystemthatfacilitatescrime
documentationandsystematicdatastorageand
retrieval.
Thesystempresentsaquick,fastandreliable
transmissionofcrimeinformationfromlower
policeunitsandofficesofthePNPtoNational
Headquarters.

40. DatabaseshallincludeallincidentsenteredandstoredintotheCIRS.Itis
acollectionofinformationorganizedinsuchawaythatacomputer
programcanquicklyselectdesiredpiecesofdataorganizedbyfiled,
recordandfiles.
IncidentRecordForm(IRF)–isanaccountableformtobefilledoutbya
complainant,tobeassistedbytheQSLDutyOfficer.TheIRFbecomesan
officialdocumentonceitissignedbytheinvestigatorsandthereporting
personinwhichtheinformationcontainedshallberecordedinthepolice
blotter,uploadedtotheCIRSandbecomesthefirstdocumentincludedin
thecasefolder.

42. QualityServiceLane(QSL)–isacustomerfriendlyqualityservicedesk
mannedbyaDeskOfficerandotherdesignatedPNCOs,underthe
supervisionoftheDutyOfficerofthePoliceStation,whichshallprovide
theinitialpointofcontactforallconcernsorproblemsofacomplainantin
thepolicestation.
Under-ReportingofCrimes–isthedeliberatenon-submissionofcrime
incidentsrecordedinthePoliceBlottersbyresponsibleofficersthat
resultedintheinaccurateanddecreasedcrimestatisticsinhisareaof
jurisdiction.

43. PROCEDURE
Thefollowingproceduresshallgoverntheactionstobeundertakenbykey
responsiblepersonnelintheuploadingofthecrimeincidentintotheCIRS.
a.TheDeskOfficer(DO)shallentertainandreceivethereportfromthecomplainant
andinitiallyrecordedthecomplaintintotheblotterbookindicatingtheentry
number,date,name,placeandnatureoftheincident.
b.TheDOshallinitiallydeterminewhethertheincidentisacrimeornot.Ifthe
incidentinvolvesthecommissionofacrime,thecomplainantwillbeendorsedto
theDutyInvestigator,otherwiseheshallbereferredtotheDutyOfficerwhoshall
addresshisconcern.

44. c.TheCrimeRegistrar,underthemandatorysupervisionoftheDutyInvestigator,shall
commencetheentryofdataintotheCIRS
d.TheDutyInvestigatorandthecomplainantshallreviewtogethertheinformationand
thesummarydetailsoftheincidentprovidedbythelatter.
e.Ifnocorrectionoradditionalinformation,theCrimeRegistrarshallimmediately
uploadthedataintotheCIRS,assistedbytheDutyInvestigator.
f.AfterstoringthefinaldataintotheCIRS,theCrimeRegistrar,withtheassistanceof
theDutyInvestigator,shallnowprintcompletedIRF.

45. g.ThreecopiesoftheIRFshallbeprintedbytheCrimeRegistrar,whichshallbesigned
bothbytheDutyInvestigatorandthecomplainant.
h.TheDeskOfficershallmakeadailyaccountingofallcrimeincidentsreportedinto
thepolicestationandreferredtotheDutyInvestigatorduringhistourofduty.The
DOshalllikewisefollowupandreviewthestatusoftheincidentsreferredbyhimto
theDutyInvestigator.
i.TheDutyInvestigatorshallensurethatallsignedIRFacteduponbyhimandthe
CrimeRegistrarshallbewrittendownintothePoliceBlotterbytheDO.
j.TheCrimeRegistrarshallensurethathereceivestheIRFofallcrimeincidentsfrom
theDO.

46. k.TherecordsintheSystemshallbeupdatedfromtimetotimebytheIOCastothe
developmentanddispositionofthecase,onceacasewasfiled,whenaWarrantof
Arrestwasissued,asuspectwasarrestedoranyotherpertinentdetailsonthe
progressofthecaselikedatesofinquest,arraignment,trialuptothefinal
promulgation.
l.Intheeventthatthereisnointernetconnectivityintheworkstationwherethe
incidentisbeingencodedto,theprecedingproceduresstillapply.However,
immediatelythereafter,asoftcopyofthesameshouldbebroughtbytheCrime
Registrartothenearestpoliceunit/officewithinternetconnection,foruploading
intotheCIRS.

47. CIRS -2014
Blotter Procedure
Flowchart

48. IRS –2012 CIRS –2014

49. Crime Information Reporting and Analysis
System (CIRAS) Enhanced e-Blotter
System -2018

50. Inordertohavebetteranalysisof
theencodedcrimeincidents,e-
blotterwasfurtherenhancedto
includegraphs,crimemaps,crime
clock,etc.andwaslatercalledthe
CrimeInformation,Reportingand
AnalysisSystem(CIRAS).
ThecoreobjectiveoftheCIRASis
toserveasascientific
managementtoolforefficientand
effectiveprescriptionofpolice
intervention.

51. Itspecificallyservesasacrimedatabaseandcanidentifycrimehotspots
alongwithothertrendsandpatterns;anduseofspatial(space)andtime
seriesanalysis;generategraph/datainjustamatterofminutes;establish
comprehensive,adequateandtimelyinformationoncrimesfrommanual
andantiquatedtocomputerizedandintegratedcrimereportingsystem;
interfacewiththeCaseInformationDatabaseManagementSystem
(CIDMS),e-RoguesGalleryandthee-WarrantSystem;overlayotherdata
sets-localities,AORs,criticalfacilitiesandstructures.
Italsoprovidesalogicalbasisfortroopdeploymentandmovement,and
buildsarobustInformationTechnologyinfrastructuretosupportthe
entiresystem.

52. PURPOSEOFPNPMCNO.2018-050
a.TorevisetheexistingpolicyinrecordingcrimeincidentsunderLetterof
Instructions(L01)02/09UCPERandintroducesalientprovisionsthatwill
treatseverallapsesnotedinthepast;and
b.Todeliverwell-guidedproceduresinreporting,identifying,recording
andcountingofcrimeincidentsthatstartfromthetimeacomplainant
orreportingpersonrelayshisinformationorlodgescomplaintinall
investigatingoffices/unitsofthePNP.

53. TOTAL NO OF CRIMES
Peace and Order Indicator
(POI)
Public Safety Indicator
(PSI)
Index Crime Non-Index Crime
RIR (Vehicular
Incidents
Other Quasi
Offenses
7 Focus Crimes
1.Murder
2.Homicide
3.Physical Injuries-
including Less and
Serious Physical Injuries
4.Rape
5.Robbery
6.Carnappingof Motor
Vehicles a) Four wheeled
(or up) Vehicle b)
Motorcycle (2-3
wheeled)
7.Theft
Violation of Special Laws
and RPC other than index
Crimes
Frustrated and Attempted
Stages of Focus Crimes
Resulting in
RIR Homicide
RIR Physical Injury
RIR Damage to
Property
Conceptual Framework of PNP MC 2018-050
UCPER BRAVO
MC 2018-050

54. SalientFeatures
PeaceandOrderIndex(P01)—anindexwhichcategorizescrimeincidentsthat
reflectthetrueessenceofcrime,peaceandordersituationofaparticularcommunity.
ThiscomprisesthetotalityofIndexandNon-IndexCrimes.
PublicSafetyIndex(PSI)—anindexwhichcategorizesincidentsandculpablefelonies
thatreflectthepublicsafetysituationofaparticularcommunity.Thiscomprisesthe
totalityofvehicularincidentsandotherquasi-offensespunishableundertheRPC.
TotalCrimeIncidents(TCI)—pertainstothenumberofcrimeincidentscommittedin
agivenareaoveraperiodoftimethatarereportedandrecordedinthepoliceblotter.
ItdoesnotincludecrimeincidentsthatarereportedtothebarangaysandOtherLaw
EnforcementAgencies(OLEA);
TCI=TotalP01+TotalPSI

55. RECORDINGOFCRIMEINCIDENTS
Violationoflocalordinances–shallnotbecountedandsameisnotconsideredas
crimes.
FrustratedandAttemptedIndexCrimeshallberecordedasitis.Ex.Attemptedshall
nerecordedasAttemptedMurderandFrustratedMurdershallberecordedas
FrustratedMurder.
CattleRustlingunderLOIUCPER2019shallnowbedelistedfromthecategoryof
IndexCrimeandshallbetreatedasNon-IndexCrime.
ParricideandInfanticideshallberecordedasitisandbecountedinthecategoryof
murder.

56. COMPLEXCRIME
a.ForCompoundCrime.Thegraveandlessgravefeloniesastheresultofthesingleact
shallberecorded.
Exampleofcompoundcrime:MurderandFrustratedMurder
Mr.AwithintenttokillthrewahandgrenadetoMr.XandMr.Ywhowereattendinga
meeting.AsaresultMr.&surviveddespitesustainingfatalinjuries.Thecrimeof
MurderandFrustratedMurdershallberecorded

57. COMPLEXCRIME
Forcomplexcrimeproper.Thecrimetorecordedshallbetheoneprimarilyintendedby
thesuspecttocommitandnotthecrimewhichwasusedasameanstocommitthe
other.
Exampleofcomplexcrimeproper:
ForcibleAbductionwithRape–thevictimwasabductedasameansforthe
commissionofthecrimeofrape.Thecrimeofrapewhichisoneprimarilyintended
bythesuspecttocommitshallberecorded.
EstafathruFalsification–thesuspectcommittedfalsificationasameanstocommit
estafa.Thecrimeofestafawhichistheoneprimarilyintendedbythesuspectto
commitshallberecorded.

58. COMPLEXCRIME
b.Forcompositecrime(specialcomplexcrime).Thesameshallberecordedasfollows:
1.Rapewithhomicide
2.Kidnappingwithhomicide
3.RobberywithRape
4.Robberywithhomicide
5.Robberywithseriousphysicalinjuries
6.RobberywithArson

59. COMPLEXCRIME
Formultiplecrime,thenumberofcrimestoberecordedshallbebasedontheseparate
anddistinctcrimescommittedandseveralvictimsoffended.
Example.
“A”,robbedaconveniencestore.Inordertofacilitatehisescape,hecarnappedacarat
theparkinglot.Whilebeingchasedbyamobilecar,heranoveracrossingpedestrian
whodiedonthespot.Thenextday,“A”wascorneredbythepoliceinanabandoned
warehousethus,heldhostageanelderlywomaninside.Assuch,hecommittedthe
followingcrime:Robbery,recklessimprudenceresultinginhomicide,carnappingand
seriousillegaldetention.

60. Formultiplecrime,thenumberofcrimestoberecordedshallbebasedontheseparate
anddistinctcrimescommittedandseveralvictimsoffended.
Example.
“A”,robbedaconveniencestore.Inordertofacilitatehisescape,hecarnappedacarat
theparkinglot.Whilebeingchasedbyamobilecar,heranoveracrossingpedestrian
whodiedonthespot.Thenextday,“A”wascorneredbythepoliceinanabandoned
warehousethus,heldhostageanelderlywomaninside.Assuch,hecommittedthe
followingcrime:Robbery,recklessimprudenceresultinginhomicide,carnappingand
seriousillegaldetention.

61. Forcontinuingcrime,theincidentshouldberecordedassinglecrimebythepoliceunit
withtheterritorialjurisdictionthatfirsttookcognizanceofthecrime.
Example.
RobberyofaBus–Arobberyincidenttranspiredinsideabuswhiletraversing
Mandaluyong,SanJuanandQuezonCity.Asacontinuingcrime,thesaidrobbery
incidentshallberecordedbythePoliceunitwiththeterritorialjurisdictionwhichfirst
tookcognizanceofthecase.IfbyanycausetheQuezonCityPolicefirsttookcognizance
ofthecrime,thenthesameshallbeacquirejurisdictionandrecordtheincident.

62. ThisPNPMCamendsthePNP
MCNo.2018-051aswellasthe
terminologiesofPeaceand
Order(POI)andPublicSafety
Index(PSI)underitsprovisions
withoutchangingitsframework.
Further,thisMCsupplements
countingmechanismforamore
comprehensiveandclearer
guidance.

63. PEACE AND ORDER INDICATOR
INDEX CRIME NON-INDEX CRIME
8 FOCUS CRIME
(CONSUMATED)
-VIOLATION OF SPECIAL
LAWS
-OTHER VIOLATION OF
REVISED PENAL CODE
OTHER THAN THE 8
FOCUS CRIMES
VEHICULAR ACCIDENT
OTHER RECKLESS IMPRUDENCE
CASES/OTHER QUASI-OFFENSES
HOMICIDE
DAMAGE TO
PROPERTY
PHYSICAL INJURY
PUBLIC SAFETY INDICATOR
TOTAL CRIME INCIDENTS (TCI)
X 100,000
8 SPECIAL COMPLEX
CRIMES
UCPER BRAVO
NOTE: UCPER BRAVO
ALL CRIME INCIDENTS COMMITTED FROM JULY 01, 2019
to present
MC 2018-051
8 Focus Crimes
1.Murder
2.Homicide
3.Physical Injuries-
including Less and
Serious Physical Injuries
4.Rape
5.Robbery
6.CarnappingMV
7.CarnappingMC
8.Theft

64. CRIME
VOLUME
INDEX CRIMES NON-INDEX CRIMES
CRIME AGAINST
PERSON
1.MURDER
2.HOMICIDE
3.PHYSICAL INJURY
(consummated,
frustrated MUR HOM
4.RAPE
CRIME AGAINST
PROPERTY
1.ROBBERY
2.THEFT
3.CARNAPPING MC/MV
4.CATTLE RUSTLING
VEHICULAR
ACCIDENTS
a.RIR-HOM
b.RIR-PI
c.RIR-DP
SPECIAL LAWS OTHER NON-
INDEX CRIMES
UCPER ALPHA
LOI 02/09
NOTE: UCPER ALPHA
ALL CRIME INCIDENTS COMMITTED FROM JUNE 30, 2019
and below

65. TOTAL NO OF CRIMES
Peace and Order Indicator
(POI)
Public Safety Indicator
(PSI)
Index Crime Non-Index Crime
RIR (Vehicular
Incidents
Other Quasi
Offenses
7 Focus Crimes
1.Murder
2.Homicide
3.Physical Injuries-
including Less and
Serious Physical Injuries
4.Rape
5.Robbery
6.Carnappingof Motor
Vehicles a) Four wheeled
(or up) Vehicle b)
Motorcycle (2-3
wheeled)
7.Theft
Violation of Special Laws
and RPC other than index
Crimes
Frustrated and Attempted
Stages of Focus Crimes
Resulting in
RIR Homicide
RIR Physical Injury
RIR Damage to
Property
Conceptual Framework of PNP MC 2018-050
UCPER BRAVO
MC 2018-050

66. NOTE: UCPER ALPHA
ALL CRIME INCIDENTS COMMITTED FROM JUNE 30, 2019 and below UCPER BRAVO
NOTE: UCPER BRAVO
ALL CRIME INCIDENTS COMMITTED FROM JULY 01, 2019
to present

67. SalientFeatures
PeaceandOrderIndex(P01)—shallberenamedasPeaceandOrder
Indicator(POI).ThiscomprisesthetotalityofIndexandNon-IndexCrime
PublicSafetyIndex(PSI)shallberenamedasPublicSafetyIndicator
(PSI).Thiscomprisesthetotalityofvehicularincidentsandotherquasi
offensespunishableundertheRPC.

68. Rapeshallberecordedbasedonhowmanytimetherapewascommittedagainstthe
victimregardlessofthenumberoftheperpetrators(PNPMC2018-50)
Forthepurposesofaccounting,thecrimeofrapeshallberecordedinthe
followingmanners;
a.Multiplecountsofrapereportedinasingleblotterentryshallberecordedand
countedasoneoffenseofrapebuthenumberofcountsofrapewascommittedshall
beindicated.
Example:ArapeXonFeb14,18andMarch22.XreportedtoWCPDonMarch23to
narratetheincidentandfileacomplaint.Itshallbecountedasoneoffenseofrapebut
thenumberofcountstherapewascommittedshallbereflectedinCIRAS

69. Incidentcommittedbyseveralperpetratorsonasingleoccasion,shallbe
recordedandcountedasoneoffenseofrapeindicatingthenumberof
countstherapewascommittedandnameofperpetrators;
Example:A,BandCgangrapeXonFeb14.Xreportedtheincidentto
WCPD.Itshallbecountedasoneoffenseofrapebutthenumberof
countstherapewascommittedandthenumberofperpetratorshallbe
reflectedinCIRAS.

70. Rapecommittedinseveralplaceswithdifferentterritorialjurisdictionand
reportedinasingleblotterentryshallberecordedbytheterritorialunit
whichfirsttookcognizanceofthecomplaint/case.
Example:ArapeXonFeb14inTagaytayandonMarch22inStaRosaCity.
XreportedtoWCPDofStaRosaPoliceCityPoliceStationonMarch23to
narratetheseriesofincidentsandfileacomplaint.Itshallbecountedas
oneoffenseofrapebyStaRosaCPSwhichfirsttookcognizanceofthe
complainant/case.Thiswillpreventdoubleentryononeoffenseofrape
committedindifferentterritorialjurisdictions.

71. ‘OnlytheCrimeunderKatarungangPambarangayLawshallbereferredto
theBarangay”otherwiseitshallbeaclearviolationofRulesofCriminal
Procedure.
Itwillnotreflectthetruecrimepicturebasedonthepolicythatcases
referredtothebarangayarenotincludedinthecountingoftotalnumber
ofcrimes.

72. Police Blotter and CIRAS Information
access-2020

73. ThisMCsetsforththeguidelinesand
proceduresinthepropermanagement
andinformationaccessofdatainthe
policeblotterandthoseencodedin
CIRAS.
Since2016,CIRASwasutilizedasthe
repositoryofallcrimeincident
informationemanatingfromthe
compliantreceivedbythepoliceand
thosewritteninpoliceblotter.Such
reportsincludesinformationof
complainants,victimsandsuspects
whicharedeemedconfidential.

74. MEMOCIRCULARNO.2020-037-POLICEBLOTTERANDCIRASINFORMATIONACCESS
Disclosureofthesesinformation,mostespeciallytothosewhoarenotdirectly
involvedmayresultstoinformationmisuse.
Sincethepoliceblotterisconsideredapublicdocument,stakeholderssuchasmedia
practitionersandstudentsamongothershaveperceivedsuchasadocumentwhich
theycanfreelyaccess,view,browseandreproduce.
However,suchpracticeviolatesexistinglawsandpoliciessuchastheDataPrivacy
Actof2012andtheprovisionsstatedinthePNPFOIManual.

75. MEMOCIRCULARNO.2020-037-POLICEBLOTTERANDCIRASINFORMATIONACCESS
TheDataPrivacyActof2012prohibitsthedisclosureofanypersonalinformation
withouttheconsentofthedatasubjectoftheinformation.Forexample,ablotter
entrywhichindicatesthename,age,andaddressofasuspectshallnotbedivulgedto
anyonewithoutthepermissionofthepersonconcerned
Inconsonance,undertheprovisionsstipulatedinthePNPFOIManual,thePNPshall
ensurethatinformationinitscustodyorunderitscontrolisdisclosedonlyas
permittedbyexistinglawsandshalllikewiseprotectpersonalinformationinits
custodyorunderitscontrolbymakingreasonablesecurityarrangementsagainst
unauthorizedaccess,leaksorprematuredisclosure

76. GENERALGUIDELINES
ThepoliceblotterandCIRASentriesareconsideredpropertiesofthePNPandits
officersshallbeheldresponsibleforitsconfidentiality.
PoliceblotterandCIRASentriescontainpersonalinformationofcomplainants,victims,
andsuspects.UndertheDataPrivacyActof2012,thesameshallnotbedivulgedto
anyoneunlesstheyareamongtherealparty-interestorthereisanorderfromthe
court.
AccesstothepoliceblottersandCIRASshallbeonlybelimitedtoPNPpersonnel.All
PNPpersonnelwhohaveaccessedtheinformationfromthepoliceblotter,Pink
BlotterandCIRASshallmaintaintheconfidentialityofallinformationthereinand
ensurethatsucharefreefrominformationleakage

77. GENERALGUIDELINES
Allinformationrequestshallbedeniedexceptthoseissuedbythedatasubjector
informationowner,orthoseissuedbythecourts.
AsprovidedbyRA9262,informationfromthePinkBlottershallnotbedivulgedto
anyoneexceptthosewhoaredirectlyinvolvedintteinvestigationofthecase.
AsprovidedbyRA6713,Sec,7,para(c),Publicofficialsandemployeesshallnotuse
ordivulge,confidentialorclassifiedinformationofficiallyknowntothembyreasonof
theirofficeandnotmadeavailabletothepubliceithertofurthertheirprivateinterest
orgiveundueadvantagetoanyone;ortoprejudicethepublicinterest
Allinformationrequestfromrealparty-interestshallobservetheprocessunderPNP
FOIManual.

78. REQUESTFORINFORMATION
Therequestingpartyshould
1.ObservetheprocessofavailingofinformationunderChapter2.1ofthePNPFOIManual
2.Indicateintherequestabriefdescriptionoftheinformationbeingrequestedandthereasonand
purposeforrequestingsuchinformation.Absenceofrequiredinformationmaybeagroundforthe
denialoftherequest.
3.IdentifyhimselfbypresentingtwovalidIDsuponsubmissionoftherequestforrequestfor
information.Failuretoproperlyidentifyhimself/herselfmaybeagroundforthedenialoftherequest
4.Iftherequestingpersonisaskingforpublicinformationonbehalfofsomeoneelse,he/shemust
submitanauthorizationletterfromtheinformationownerorSpecialPowerofAttorney

79. GROUNDSFORDENIAL
1.Theinformation/publicrecord/officialrecordbeingrequestedisamongthelimitationsand
exclusionsstated.
2.Therearegroundstobelievethattherequestisbeingmadewithplainlydiscernible
impropermotive(ex.Harassment)orotheranalogouscircumstances
3.Thepurposeoftherequestiscontrarytolaw,moralsorpublicpolicy
4.Therequestingpartyfailedtocomplywiththerequirementsstated
5.Theidentityoftherequestingpartyappearstobefictitious
6.Therequestingpersonshasaderogatoryrecordsofhavingmisusedanyinformation
previouslyfurnishedtohim/her.

80. END & THANK YOU