Presentation on formal letter

ITS A PRACTICE OF DIFFERENT LETTER WRITTING.

1. NAME :- MUJAHID HUSSAIN Regn . No. AUIC-14FL-BECE 0797 DEPARTMENT:- CIVIL ENGINEERING SEMESTER. 1st

2. topic :- LETTER WRITING

3. What is Letter ??? “ A written or printed communication directed to a person or organization.”

4. Sample Format:

5. Before Writing a Letter Examine the tone of the letter to which you are going to respond. Identify your audience and purpose in order to determine the type of letter you will write (formal or informal). Analyze your reader: Who is your reader? Will my reader be favorable or unfavorably disposed to what I am going to say? What impression do I want my letter to make on reader?

6. Letter Mechanics Pronoun The use of personal pronouns is important in letters , I , he, she, it, we, they, you In a letter, do not refer to yourself in the third person by using “ the writer” . It is perfectly natural and appropriate to refer to yourself as I and to the reader as you .

7. Letter Mechanics Focus and Specificity Be Focused. Write concise and purposeful letter Do not write confused, overlong letter. Do not be rude. Do not try to impress with your writing. i.e . Please, very very very thank you

8. 1. Informal Letters: These are the letters which keep us in touch with family and friends. These are usually chatty and informal. W hen we need to communicate a lot of information When we want to communicate something that is difficult to say f ace to face To mark some special occasion.

9. 2. Formal Letters : Formal letters are letters to people whom we don’t know on personal level. To find out information To apply for a job To make a complaint

10. 3. Semi-Formal Letters : We write semi-formal letters to people that we do not know very well. Compare some expressions of informal and semi-formal letters : Informal: I'm sorry, but I can't come on Friday night. Semi-formal: I'm afraid I won't be able to come on Friday in the evening .   Informal: I didn't like the food. Semi-formal: I was dissatisfied with the food.  

11. Letters Format Full Block Style Modified Block Style Semi Block Style

12. Content of a Formal L etter First Paragraph The first paragraph should be short and state the purpose of the letter- to make an enquiry, complain, request something, etc. The paragraph or paragraphs in the middle of the letter should contain the relevant information behind the writing of the letter. Most letters in English are not very long, so keep the information to the essentials and concentrate on organizing it in a clear and logical manner rather than expanding too much.

13. Last Paragraph The last paragraph of a formal letter should state what action you expect the recipient to take to refund, send you information, etc.

14. Sample of Formal Letter:

15. Things to Remember while Writing L etter

16. Decide how formal your letter needs to be: How you write the letter will depend on your relationship with the recipient. If you're writing to anyone with whom you hope to have a professional relationship, the letter should be formal . If you're writing someone you know very well, the letter should probably be informal .

17. Decide whether you'll send a handwritten letter or typed. The way you choose to send your letter also indicates a degree of formality . Most formal letters should be typed and sent through the post. For informal letters , an email or handwritten letter is acceptable.

18. Start with a salutation The salutation you use will depend on your relationship with the recipient of the letter, as well as the formality of the letter.

19. Start the letter If you're writing a personal letter, start by asking after the recipient's well-being. This can be " I hope you are well" or " How's it going?". If you're writing a business or other formal letter, get straight to the point.

20. Proof-read your letter. Before you send the letter, read over it a few times to make sure it conveys what you wanted to say, and that it's free of spelling or grammatical errors.

21. Use a Complimentary Close .   A complimentary close ends your letter on a good note. Make two hard returns after the last paragraph of the letter, then write the complimentary close . "Sincerely yours," "Kindest regards," "Best wishes."