PRESENTATION ON MONITORING & EVALUATIONS

Introductory background M&E

1. As soon as your organization decides to engage to have something done , i t has three problems: Get people to do it! Monitor whether they do it! Find out whether it was done well!

2. MONITORING AND EVALUATION

3. Objectives Gain an understanding of monitoring and evaluation Understand the differences between the two terminologies Tools used for monitoring and evaluation

4. What is Monitoring? Monitoring and evaluation popularly known as M&E is the regular collection and analysis of information to track changes over time . In order to keep track of the status of any project, it is necessary to report the progress of the activities at suitable intervals .

5. It provides information by which management can identify and solve implementation problems, and assess progress The Logical Framework , the implementation schedule, activity schedules, and project budget provide the basis for this monitoring. In social welfare administration, monitoring and evaluation are very important. Almost all NGOs use some form of monitoring and evaluation tools in their projects, monitoring and evaluation of the work is done by internal personnel .

6. One line definition Monitoring is the recording “Whether right thing is being delivered to the right people at the right time in a right way (process)”

7. Level of Monitoring There are a number of different levels of monitoring, each related to what kind of information is relevant, and the regularity of monitoring

8. Monitoring Includes ? Looking into the process, going towards the target, right selection of beneficiaries Procedures are being followed according to the work plan Meeting our target or not (target monitoring), activity monitoring Continuous info collection/analysis/reporting for decision making Program is going in right direction as planned in the project document

9. Monitoring and Evaluation Tools are  methodologies, software, and procedures used to assess the performance and impact of projects, programs, or policies Monitoring and evaluation Tools

10. TYPES OF PLANNING TOOLS Conceptual frameworks :- Relationships between all possible factors that may influence program’s results . Focus on : How & Why ?( Design & Evaluation) Results Framework :- Relationships between the intermediate of activities all the way to the overall objectives and goals. Focus on : Objectives( development conditions & Improvements) The Logical Framework :- Relationships between inputs, activities , outputs, outcomes and impacts with respect to objective and goals, Focus on : Monitoring and Evaluation ( All stages of Pragrams )

11. TYPES OF DATA COLLECTION TOOLS

12. AUXILLARY Tools Staff meetings –Weekly, Monthly, Quarterly or Annual Partners meeting/Learning Forums (Surveys)/Retreat ) Participatory Reviews – Stakeholders Monitoring and Supervision Mission (Self/Donors/Joint) Progress reports/Statistics

13. GOALS OF MONITORING To ensure that inputs, activities and outputs proceed according to plan Determine whether the inputs are optimally utilized Ensuring all activities are carried out by the right people and in the time To provide record of inputs, activities, and outputs To warn of deviations from objectives To assist managers in making decisions Monitoring should take place at and be integrated into all stages of the project cycle

14. Steps in Monitoring Identifying the different units involved in planning & implementation Identifying items on which feedback is required Determining the periodicity of reporting Fixing the responsibility of reporting at different levels Processing and analyzing the reports Identifying the critical / unreliable areas in implementation Providing feedback to corrective measures

15. Indicators for Monitoring Running on schedule Running within the planned costs Receiving adequate objective. Methods/Techniques of Monitoring First hand information Formal reports Project status report Project schedule chart Project financial status Report Informal Reports Graphic presentations

16. Meaning of Evaluation Evaluation has its origin in the Latin word “ Valupure ” which means the value of a particular thing, idea or action . Evaluation, Thus, helps us to understand the worth, quality, significance amount, degree or condition of any intervention desired to tackle a social problem. Meaning of evaluation: Evaluation means finding out the value of something. Evaluation simply refers to the procedures of fact finding Evaluation consists of assessments whether or not certain activities, treatment and interventions are in conformity with generally accepted professional standards. Any information obtained by any means on either the conduct or the outcome of interventions, treatment or of social change projects is considered to be evaluation. Evaluation is designated to provide systematic, reliable and valid information on the conduct, impact and effectiveness of the projects . Evaluation is essentially analyzes effectiveness, direction, and impact of an activity. .

17. Five Strategic Evaluation Questions Relevance: The extent to which the objectives of a development intervention are consistent with beneficiaries´ requirements, and partner’s and donor’s policies. Effectiveness: which objectives are achieved and targeted issue is solved Efficiency: The extent to which time, effort or cost is well used for the intended purpose . Sustainability: Meeting needs without compromising the ability of future generations to meet their needs (project will continue after donors intervention) Impact: Positive or negative, direct or indirect long-term impact produced by a development intervention.

18. Principles of Evaluation The following are some of the principles, which should be kept in view in evaluation. Evaluation process will make in beginning and end time . Evaluation should involve minimum possible costs (inexpensive). Evaluation should be done without prejudgment of day to day work (minimum difficulty to day to day work). Evaluation must be done on a co-operative basis in which the entire staff and the board members should participate (total participation). As far as possible, the agency should itself evaluate its program but occasionally outside evaluation machinery should also be made use of (external evaluation). Total overall examination of the agency will reveal strength and weaknesses. (agency / program totality). The result of evaluation should be shared with workers of the agency (sharing).

19. The main differences T iming and Question asked Timing - (monitoring is ongoing while evaluation is periodic) Q uestions asked (monitoring checks progress while evaluation assesses outcomes and impact).

20. conclusion M&E helps assess results, improve management, promote learning, and ensure accountability.

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