Presentation.pdf

This presentation presents about how to prepare slides and deliver an effective presentation .

1. PPT Preparation and Presentation
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By
Prof. (Dr.) Pravat Kumar Rout

2. Power Point Presentation
PPTstandsforPowerPointPresentationswhicharedemonstrationsof
data,methodsorasequenceofstepsbywhichsomethingisdone.It
containsdrawings,chartsandotherimagestocommunicate
messagesclearly.
PowerPoint(PPT)isapowerful,easy-to-usepresentationgraphics
softwareprogramthatallowsyoutocreateprofessional-looking
electronicslideshows.
APowerPointslideshow(PPT)isapresentationcreatedonsoftware
fromMicrosoftthatallowsuserstoaddaudio,visualandaudio/visual
featurestoapresentation.Itisconsideredtobeamultimedia
technologyandalsoactsasatoolforcollaborationandcontent
sharing.
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3. Basic Tips: Slides, Speaker and Audience 1/1
Slidesareforbetterunderstandingofourconceptsforthe
audience.Speakershouldnotdependsmoreonslides.
Readinglinebylinemustbeavoided.
Mostofthetimefocusshouldbeonaudiencenotonslides
Looktothelastrow.Nobodyshouldfeelthespeaker
attentionnotthereforthem.
Keepyouraudienceengaged
Audienceattentionshouldbemoretowardsthespeaker.
Soavoidwritingmanythingsontheslidebywhichtheir
attentionmaygoestowardstheslidestoreadall.
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4. 4
Basic Tips: Preparationof slides 1/2
Shouldbescientificratherthanartistic.
Uniformityinfondsize,fondtypeandfondcolorforheading,body
etc.
Multicolorneedstobeavoided.
Makebackgroundsameinalltheslides.
Minimumnumberoflinesandevenifcutsentencesarealsogood.
Highlightingmoreimportantpartswithsamecoloreverywhere.
Gapsbetweenthelinesshouldbeuniform.

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Basic Tips: Preparationof slides 2/2
Betterifthepresentationsarepictorialform,graphs,tables,
flowchartsetc.
Avoidunnecessaryanimations.Fewanimationscanbedone.
Simplestructureisalwaysbetter.
Covereffectivelyalltheareaofaslide.
Uniformity,synchronization,coordinationbetweentheslidesand
properstructure/sectionarethecharacteristicsofbetterslide
preparation.

6. Basic Tips: Contents 1/2
Contentsslidemustbethesecondslideofyourpresentationand
subsequentslidesmustbepreparedaccordingly.
Longderivationsandextensivemathematicalexpressionsshouldbe
avoided.
Methodologyandresultsectionmustbethedominatingpartofthe
entireslides.
Avoidtheelaboratepresentationofthestudy.Focusmoreonwork
done.
Innovationandcontributionofthestudymustbehighlighted
properly.
Alltheillustrationsintheformofgraphsandtablesmustbediscussed
withproperanalysis.
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7. Basic Tips: Contents 2/2
Perslideatleastoneminutemustbegiven.
Numberofslidesmustbeaccordingtothetimelimit.For
fifteenminutepresentation10to12slidesisenough.
Contentsmustbeaccordingtotheobjectiveofthe
presentation.
IfitisPhDpresentation,keeptheslidesaccordingtoProblem
formulation,Methodology, StrategyApplied,Results,
OutcomesandCriticalDiscussionforeachchapterorstudy.
Contentsmustbereflectingentireworkbriefly,structuredway,
andpointingallthecriticalpoints.
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8. Basic Tips: Speaker 1/4
Dress to hair to shoe need to be presentable
form for the speaker
Standing posture during presentation is very
important
Hand and leg moment must be controlled
and move sensibly
Face must reflect the speaker confidence,
healthy mind, and attitude
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9. Basic Tips: Speaker 2/4
CorrelatedEnglishwithsimplelanguage,with
technicalanalysis,Facts
Voicemustbesamepitch,andfrequency,
throughoutthetalk
Talkaccordingtotheneedoftheaudience.
Iftheaudiencearetechnocrats,thentalk
withtechnologicalanalysis,discussionand
factsbasedontheresultobtainedand
methodologyapplied.
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10. Basic Tips: Speaker 3/4
Confidencemustbehigh
Smile/happyfacereflects
theconfidence
Speaklikealeaderand
expert
Thinkpositive
Shouldnothavegiveup
attitude
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11. Basic Tips: Speaker 4/4
Think you are best to present
Faith on your ability
Think different
You can put your best
We fear what we don't know.
Avoid those points without
scarifying the content and
standard of presentation in both
slides and communication.
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12. Basic Tips: Power Point 1/3
Use of appropriate power point template
Use of smart chart of Microsoft power point
Date, Logo, Sub-Title, Title in header and footer (Small size) (optional
use not mandatory)
Use Smart-Art and Chart in the power point
Use of hyperlink
Use of animation but not extensively (particularly in block diagram and
psedocode case)
Use handoutsmay be beneficial
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13. Basic Tips: Power Point 2/3
Don't forget to give page number.
Citeeach documents copied from other papers at the bottom of the
page and star mark to indicate the citation. Obey this even for data,
figures and tables.
Encourage the audience for asking questions.
Concluding remarks and future scopeneed to be provided.
Choose appropriate slide orientation: Portrait, orLandscape.
Page set up according to your need to be done. Put it either at default
setting.
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14. Basic Tips: Power Point 3/3
Few slides initially should refer to backgroundstudy
(10-15 percent of the entire presentation)
Study findings should reflect in the conclusion
section
Study Implications or critical discussionjust before
the conclusion can be presented
Contribution of the study should be reflected in the
presentation
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15. Area of research/Tentative title
Student Name
Reg. Number
Guides Name
Co-guide Name
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16. Contents
Background on area research (Stress on
basics/definition)
Critical findings from the review
Problem Definition/Area of focus/Research Gap
Motivation/ Importance/Significance of
addressing the problem/Need of study
Issues and challenges / problems to be solved/
problems need to focus
Objective of the work/ Aim of study/Area the
scholar will be contributing his or her research
work (specific)
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Methodology /Approach
Tentative Roadmap/ Tentative Work Plan
(year wise planning)/ Content with time
frame
Works completed (multi-slides, where the
student try to explain the work accomplished
till date)
Reference
Publication
Acknowledgement

17. 17
MotivationalQuotations 1/4

18. 18
MotivationalQuotations 2/4

19. 19
MotivationalQuotations ¾

20. 20
MotivationalQuotations 4/4

21. Assignments
Howcantheoralpresentationbemade
effective?
Whataretheguidelinesforeffectively
presentingtheresearchresultsthrough
oralpresentation?
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