Presentation Structure PowerPoint Presentation

Presentation Practice class

1. Click on a number and then answer the questions.

2. Read these features of a presentation and decide if they are positive ( P ), negative ( N ), or neutral ( O ). 1) …… reads aloud from a prepared script. N 2) …… uses lots of visual aids. O 3) …… invites the audience to interrupt and ask questions whenever they want to. N 4) …… gives an outline of the presentation at the beginning. P 5) …… invites the audience to ask questions at the end of the presentation. P 6) …… has a presentation that has a clear structure and development. P 7) …… knows exactly what he or she wants to say. P 8) …… uses visual aids to support the points he or she is making. P  this will be boring for the audience  this will interrupt the flow of the presentation

3. 9) …… reads out what is written on visual aids. N 10) …… makes regular eye contact with members of the audience. P 11) …… lets the audience know when he/she is moving to the next stage of the presentation. P 12) …… moves around a lot. O 13) …… speaks as quickly as possible N 14) …… delivers the presentation clearly at a natural speed. P 15) …… summarizes key points at the end of the presentation. P 16) …… clarifies and elaborates points if members of the audience are not clear. P  this is unnecessary as the audience can already see what is written  if the speaker is constantly moving, this could be distracting for the audience

4. Presentation Structure

5. Your presentation should start with 1-2 minutes of introduction in which you should: welcome your audience introduce your subject outline the structure of your presentation Good morning, ladies and gentlemen Hallo everybody I’d like to start by welcoming you all today … FUNCTION EXAMPLES Today I am going to talk about... The purpose of my presentation is to … To start with I'll describe … Then I'll …. After that I'll consider … Finally, I'll summarize my presentation

6. Listen to an extract from a presentation. Then, fill in the blanks. - practice I’d like to start by ___________ 1 you all here today. My name is Petra Schmidt and I’m the Marketing Manager for Green World drinks. The ________ 2 of this presentation today is to bring you up to date with our latest products and with the latest developments in our company. So, let me begin by giving you an _______ 3 of my talk today. First of all, I’ll give you a brief account of the history of Green World drinks. Then I’ll run through our current product range and describe all the exciting products we can offer your customers. ______ 4 that I’ll give you a brief description of some of the new products we are launching next month. Finally, I’ll look at the future prospects for the company in an increasingly competitive market. May I invite you to ask any questions at the _____ 5 of the presentation. Thank you. welcoming purpose outline After end

7. Recall your memory. Complete the table with the sentences from Petra Schmidt’s extract of presentation. welcoming audience introducing subject outlining the structure of the presentation I’d like to start by welcoming you all here today … FUNCTION Petra Schmidt’s extract of presentation The purpose of this presentation is to … First of all, I’ll give you a brief account of the …. Then I'll …. After that I'll … Finally, I'll look at the future prospects …. - practice

8. Presentation Structure

9. The body should be well structured, divided up logically. Remember these key points while delivering the body of your presentation:  do not hurry  be enthusiastic  maintain eye contact  modulate your voice  look friendly  keep to your structure Which of these areas do you think you need to improve?

10. Look at this short presentation. Take your time to read and study the subject of the short presentation. - practice As a practice, you may read out the text. Try giving a presentation about this topic by applying the key points discussed before.

11. Presentation Structure

12. Use the conclusion to:  sum up  give recommendations (if necessary)  thank your audience  invite questions The table shows examples of sentences/phrases for each of these functions. summing up To conclude,... In conclusion,... Now, to sum up... So let me summarise /recap what I've said. Finally, may I remind you of some of the main points we've considered. giving recommendations (if necessary) In conclusion, my recommendations are... I therefore suggest/propose/recommend the following …..  next

13. thanking your audience Many thanks for your attention. May I thank you all for being such an attentive audience. inviting questions Now I'll try to answer any questions you may have. Can I answer any questions? Are there any questions? Do you have any questions? Are there any final questions?

14. Presentation Structure

15. Please keep this slide for attribution