Problem Solving

Do you have problems solving problems?

If you do, this presentation can assist you to improve your problem solving skills.

Thereafter, no problems solving problems!

You can become a confident problem solver at work and an indispensable member of your organization.

1. Wong Yew Yip
[email protected]

2. Designed & Developed by : Wong Yew Yip 23 June 2021
What are Problems?
PROBLEMS are:
Purposeful
Roadblocks
Offering
Beneficial
Lessons to
Enhance
Mental
Strength

3. Designed & Developed by : Wong Yew Yip 23 June 2021
What is Problem Solving?
Problem Solving is the
process of working
through details of a
problem to reach a
solution which may
include mathematical or
systematic operations and
can be a gauge of an
individual's critical
thinking skills

4. Designed & Developed by : Wong Yew Yip 23 June 2021
Why Problem Solving?
Much of what Leaders do is solve
problems
Whether you're solving an internal
or external problem, supporting
those who are solving problems,
or discovering new problems to
solve, the problems you face can
be large or small, simple or
complex, and easy or difficult
Being a confident problem solver
is really important to your success
as a Leader

5. Become a problem solver at work and you will
become an indispensable member of your team
and organization

6. If a problem can be solved, no need
to worry about it
If a problem cannot be solved
what is the use of worrying?

7. Designed & Developed by : Wong Yew Yip 23 June 2021
Why organizations seek problem solvers?
Employers value people who can handle minor
irritations and major problems that are a part of
every business
What do you do when a customer comes
to you with a problem or complaint?
Can you help when your team runs into
production or service problems?
Can you help save your company from
losing its business?
You will move faster and higher up the ladder of
success if you are an effective problem solver

8. Designed & Developed by : Wong Yew Yip 23 June 2021
Why problems are not solved?
Not my problem1
Not my fault2
Not my responsibility3
Cannot handle difficult problems4
Slow to take action5
Tell customer to ask somebody else6
Generates only one solution to a problem7
Not persistent in problem solving8

9. Designed & Developed by : Wong Yew Yip 23 June 2021

10. Designed & Developed by : Wong Yew Yip 23 June 2021
3Fs in Problem Solving
Whenever a problem arises, do 3 things
FACE IT
1
FIGHT IT
2
FINISH IT
3

11. Designed & Developed by : Wong Yew Yip 23 June 2021
Creativity in Problem Solving
Creative problem solvers treat all
problems as if they were their own
Creative problem solvers have
creative and flexible minds to solve
problems that are not straightforward
Creative problem solvers are curious
people with a can-do attitudes
The best tool you have at your disposal for solving
problems is YOUR MIND
Problem solving begins with clear thinking -
scientific and creative

12. Designed & Developed by : Wong Yew Yip 23 June 2021
There was a father who left 17 properties of equal value for his 3
sons
When the father passed away, his sons opened up the Will
The father’s Will stated that the eldest son should get 1/2 (half)
of total properties, the middle son should be given 1/3rd (one-
third) and the youngest son should be given 1/9th (one-ninth) of
the total properties
As it was not possible to divide 17 by half, or 17 by 3, or 17 by 9,
the three sons started to fight with each other
Can you solve the problem for them
How do you solve the problem?

13. Designed & Developed by : Wong Yew Yip 23 June 2021
6-Step Creative Problem Solving Model
6-STEP
PROBLEM
SOLVING
MODEL
IDENTIFY
the
Problem
1
ANALYZE
the
Problem
2
GENERATE
Potential
Solutions
3
SELECT
the
Solution
4
IMPLEMENT
the
Solution
5
EVALUATE
the
Solution
6

14. Designed & Developed by : Wong Yew Yip 23 June 2021
1.What is the problem to be solved?
2.Collect as much information and
facts you can about the extent and
nature of the problem
3.Write a problem statement that
includes an "as is" statement and
the “required/desired” state -e.g.
The processing time for 20% of
our car loans is more than 3 days
instead of the required 2 days
IDENTIFY the Problem1

15. Designed & Developed by : Wong Yew Yip 23 June 2021
1.Identify potential causes of the problem
2.Collect data about potential causes
3.Asking "why" repeatedly directs the
focus toward real causes so problems
can be solved permanently
4.It is critical to get input from other
people who notice the problem and
who are effected by it
5.Use data collected to select the most
likely significant cause(s)
ANALYZE the Problem2

16. Designed & Developed by : Wong Yew Yip 23 June 2021
1.Search for potential solutions
2.Start search with a review of the
problem statement, data and the
most likely significant cause
3.List all the possible solutions
4.Brainstorm for solutions to the
problem with all parties involved
5.Clarify the potential solutions to
problem solving team
GENERATE Potential Solutions3

17. Designed & Developed by : Wong Yew Yip 23 June 2021
1.Decide which solution has the best chance of solving
the problem
SELECT the Solution4
2. Consider:
a)Which solution is most likely to solve
the problem for the long term?
b)Which solution is the most realistic
to accomplish for now?
c)What resources are required?
d)Do you have the budget?
e)Do you have enough time to
implement
f)What are the risks involved?

18. Designed & Developed by : Wong Yew Yip 23 June 2021
1.Plan the process on how the
problem will be solved
2.Plan should include a strategy for
gaining commitment to the plan,
contingency plans and how to
measure the success
3.Seek approval, if necessary
4.Communicate the plan to those who
will be involved in implementing it
5.Implement the plan to resolve the
problem
IMPLEMENT the Solution5

19. Designed & Developed by : Wong Yew Yip 23 June 2021
1.Monitor implementation of
the plan
2.Verify if the problem has
been resolved
3.You should consider what
changes should be made to
avoid this type of problem
in the future
4.Check to see if the solution
created any new problem
EVALUATE the Solution6

20. Designed & Developed by : Wong Yew Yip 23 June 2021
ACTION
Strategies,
Techniques, Tactics
RESULT
Outcomes,
Consequences
QUESTIONING
Asks Why -Beliefs,
Assumptions
SINGLE LOOP LEARNING
Problem Solving
-React, decide & do
DOUBLE LOOP LEARNING
More than Problem Solving -reflect,
reevaluate, obtain feedback, reconsider
goal, objective, values
SINGLE LOOP LEARNING :Doing things right
DOUBLE LOOP LEARNING :Doing the right things
Double Loop Learning

21. Designed & Developed by : Wong Yew Yip 23 June 2021
Overcoming Obstacles to Problem Solving
Functional Fixedness1
Functional Fixedness isthe
tendency to view problems
only in their customary
manner
You see problems from a
narrow spectrum
You do not see the different
options or alternatives that
are available to find a
solution

22. Designed & Developed by : Wong Yew Yip 23 June 2021
Overcoming Obstacles to Problem Solving
Irrelevant or Misleading Information2
It is important to distinguish
between information that is relevant
to the problem and irrelevant data
that can lead to faulty solutions
When a problem is very complex, it
is easy to focus on misleading or
irrelevant information
You must be able to determine what information is
factual and important to find the best solution

23. Designed & Developed by : Wong Yew Yip 23 June 2021
Overcoming Obstacles to Problem Solving
Assumptions3
Making assumptions is sometimes
needed to simplify the problem and
make it more manageable by
providing fewer things to consider
and solve
Be careful not to make the wrong
assumptions
People often make assumptions
about the constraints and obstacles
that prevent certain solutions

24. Designed & Developed by : Wong Yew Yip 23 June 2021
Overcoming Obstacles to Problem Solving
Mental Set4
Mental Set is the tendency
people have to only use solutions
that have worked in the past
rather than looking for alternative
ideas
A mental set can be a useful
problem-solving tool
However, mental sets can also
lead to inflexibility, making it more
difficult to find effective solutions

25. Designed & Developed by : Wong Yew Yip 23 June 2021
Problem Solving Tool
1
IDENTIFY
theproblem
2
ANALYZE
theproblem
3
GENERATE
Potential Solutions
4
SELECT
the Solution
5
IMPLEMENT
the solution
6
EVALUATE
the solution

26. Designed & Developed by : Wong Yew Yip 23 June 2021
Individual Learning Project
1.Select a problem that
you are facing in your
work
2.Use the 6-Step Creative
Problem Solving Tool to
resolve the problem
3.Present your report

27. ThankYou
Contact :
[email protected]
for PowerPoint file