Project background

1. Prepared By:
Yap Wei Tyng 0314058
Moy Ching Hong 0314014
Edwin Ho Khai Vun 0314846
Parham Farhadpoor 0313698
Chan Pin Qi 0314676


25
th
July 2013

2. Content
1.) Introduction
1.1) Project Background
1.2) Project Description
1.3) Views of Site
1.4) Landscape Plan
1.5) Project Objective
1.6) Success Criteria
2.) Project Management Team
2.1) Team Members
2.2) Objectives
2.3) Tasks
3.) Specification
3.1) Risks
3.2) Constraint
3.3) Assumption
3.4) Timescale of project
4.) Skateholders
4.1) Authorities and Approval
4.2) Primary Users
4.3) Other communities and Groups
5.) Budget
5.1) Preliminary budget structure
5.2) Exclusion
6.) Reference Document/ Minute meeting
6.1) Websites
6.2) Minute meetings

3. 1.)Introduction
1.1)Project Background
Taylor’s University Lakeside Campus has a lot of facilities such as residential
area, campus and “The Broadwalk”. However, there are still some problems
faced by the students there were food were too expensive and they decide to
cook by their own. But they can’t found any cooking material in or near the
campus, the nearest location is Sunway Pyramid which is crowd and full with
traffic, it was hard for them to travel there just to buy cooking material. So, we
decide to build a shopping mall near the campus beside “The Broadwalk”.

1.2)Project Description
This building name is “Smart”, because S stands for super and Mart stands for
market. Besides it was also considered as a smart supermarket because it
combines kitchen and supermarket. This building used an amount of 50m X 50m
of space. This building was faced to the campus because it was a beautiful view.
It was such a waste by leaving a beautiful lake without using the space wisely.
The main reason of this building is to provide student to have a nearer place to
buy food materials and able to cook and prepare their meal in the mall instead of
going back to the residential block to cook because it is too labor.
This building is facing to the campus because it has such beautiful view. This
building’s landscape also build to enhance the view of the campus and the
building area. The name of the landscape of this building is “Eye of Taylor’s”. It
because it was a shape of an human-being’s eye on the lake and it was located
in Taylor’s University so that how the name comes from.

4. 1.3)Views of the Site

5. 1.4)

Eye of Taylor’s

6. 1.5)Project Objective:
 Use the land in the site wisely
 Provide an easier place for students and the others to buy and prepare
food with cheaper price
 Improve the service that can be provided in this campus
 Increase attractiveness of the campus and the lake
 Provide a better location for students and the others to have their meal in a
beautiful meal

1.6)Success Criteria:
 Project is done in time
 Project is done within the budget
 Proper and encouraging project plan
 Manage the project risks efficiently
 Allocating time for process improvement

7. 2. PROJECT MANAGEMENT TEAM
2.1 TEAM MEMBERS
Key Members Person-in-charge Company Contact Adress
Architect Mr. Yap Wei Tyng
Phone: [phone]
Fax: [phone]
E-mail:
[email protected]

ARCHITECTURE
OF NATURE
Sdn. Bhd
Block2-02-1,
Jalan Ampang, Broadwalk.

Landscape
Architect
Mr. Parham
Farhadpoor
Phone: [phone]
Fax: [phone]
E-mail: [email protected]

NEW
DEVELOPMENT
Sdn. Bhd
Level3, Menara BRDB,
Jalan Marof, Bangsar,
59000 Kuala Lumpur,
Wilayah Persekutuan.
Civial Engineer Mr. Edwin
Ho Khai Vun
Phone: [phone]
Fax: [phone]
E-mail: [email protected]

NANO
CONSULTING
ENGINEER
Sdn. Bhd
No.58, Jalan Taylor's
47500 Subang Jaya,
Selangor Darul Ehsan,
Malaysia.
Contractor Mr. James
Moy Chin Hoong
Phone: [phone]
Fax : [phone]
Email :
[email protected]
JM
CONSTRUCTIONS
Sdn. Bhd
3, Ballista Road, Jesselton
Hill, 11200 Penang.
Quantity
Surveyor
Miss Chan Pin Qi

Phone: [phone]
Fax : [phone]
Email : [email protected]
ZERO LIMITATION
Sdn. Bhd
88, Sesame Street A,
Taman Damansara,
47400 Petaling Jaya,
Selangor.


2.2 OBJECTIVES
To completely understand the needs of students and negotiate between the client and the
construction team, giving professional advices on the construction and ensure follows the
requirement of the students and the functionality of the building.
2.3 TASKS
Architect
 Architect is the one who came out the design of the Smart.
 Determine the materials needed for the Smart’s roof, wall, floors and more to suit the
weather, the condition in the environment.

8.  Draw the plan of Smart.
 Submit modification of the design of Smart during construction to contractor.
 Closely supervise the construction company to ensure the building is built according to
building plans.
 Give advices to the client on the cost of the Smart building.
 Architect recommends alternative solution to resolve any variations to original budgets.
 Conduct an assessment of the site for the owner.
 Consider the operations and performance of the facilities and make recommendations
for maintenance and improvement.
 Assign the building for approval of authorities.

Landscape Architect
 Design profession concerned with the design, planning, management and stewardship
of the surrounding of Smart to achieve the best use of land use.
 Provide consulting services.
 Prepare plans of landscape design of Smart.
 Facilitate projects that create a balance between the needs and wants of people and the
limitations of the environment around Smart.
 Supervision the design of a variety of projects, including urban regeneration schemes,
pedestrian schemes, road or retail schemes, and maintaining the character of sites of
natural beauty;
 Site analysis (including contours, soil, ecology, buildings, roads);
 Assessing a site's potential to meet the client's specifications;
 Carrying out environmental impact assessments;
 Seeking and taking into account the advices of the consultant team.
 Accurately preparing and presenting detailed plans and working drawings using software.
 Presents to client and negotiate until final design is approved.
 Matching the client's wishes with your knowledge of what will work best;
 Contacting and coordinating manufacturers and suppliers;
 Putting work out to tender, selecting a contractor and manager (mainly for larger
projects), and leading cross-functional teams;
 Making site visits;
 Ensuring deadlines are met.
 Examining and checking work on-site (on large projects, landscape managers may do
this type of supervisory work);
 Approving payment once work has been satisfactorily completed;


Civil Engineer
 Analyzing various areas and factors that are related to designing and construction
 Assisting in designing Smart.
 Take effective part in estimating, scheduling, obtaining materials, planning, costs,
controlling cost and selecting equipment to be used.
 Work according to a plan with regards to what are the key essentials and what needs to
be modified before the construction starts

9.  Review and approve project reports and designs.


Contractor
 To build the project which has been created and assigned.
 Ensuring clients of their duties.
 Cooperate with other company which playing different role in the construction.
 Consult with the workers in good time
 Provide legal workers with specified information and background.
 Guarantee the building is the built according to the drawings.
 Negotiate with consultants, sub-traders and owner to achieve the common goal of work
being completed on time.

Quantity Surveyor
 Manages all costs relating to Smart building and civil engineering projects, from the
initial calculations to the final figures.
 Minimize the costs of a project and enhance value for money, while still achieving the
required standards and quality specified by statutory building regulations, which the
surveyor needs to understand and adhere to.
 Work for either the client or the contractor, working in an office or on-site.
 Preparing estimates and costs of the work.
 When the project is in progress, quantity surveyors keep track of any variations to the
contract that may affect costs and create reports to show profitability.
 Preparing tender and contract documents, including bills of quantities with the architect
or the client;
 Undertaking costs analysis for repair and maintenance project work;
 Assisting in establishing a client's requirements and undertaking feasibility studies;
 Performing risk and value management and cost control;
 Advising on procurement strategy;
 Identifying, analyzing and developing responses to commercial risks;
 Preparing and analyzing costing for tenders;
 Allocating work to subcontractors;
 Providing advice on contractual claims;
 Analyzing outcomes and writing detailed progress reports;
 Valuing completed work and arranging payments;
 Maintaining awareness of the different building contracts in current use;
 Understanding the implications of health and safety regulations.

10. 3.) Specification
The name of this project is SMART. The proposed site is situated at the end of the lake
of Taylor’s Lakeside University. The building consists of two stories activities blocks. Xxx
total build up area of this building is SMART m.sq.

3.1) Risk
As this project is build beside the lake, and is sit on low land, therefore, special attention
and precaution need to take into account at design stage and during construction of
foundation.
Flooding: This project is build beside the lake, when raining the site will flood and this will
slow down the project for just doing pump water.
Funding: The project will slow down, postpone or even abounded if the funding is not
enough.
Approval: The authority’s approval will affect the project. In case the project do not been
approving by the authority, the project will not carried out.
Labor: Lack of labor also the risk of the project. If there is no enough labor to do work, it
will affect the schedule of construction.
3.2) Constraint
Pollution: The remnant of construction material will affect the site environment especially
the lake during the construction work. The sound of the construction will also affect the
surrounding of people activities such as study, rest and working.
Weather: The weather will make the project slow down and cannot follow the schedule
working.
Safety: The safeties of construction of surrounding will hard guaranties. This is because
the material and the process of construction might be danger to those people passed by.
3.3) Assumption
The working hour will be from 7am to 6pm
Water pumping engine will provide in case of flooding in site
The client must pay the previous work done then only will continue the next stage of
construction

11. No.
Task Start Finish
Duration
(days)
Feb'13Mac'13Apr'13May'13Jun'13Jul'13Aug'13Sep'13Oct'13Nov'13Dis'13Jan'14
1Motillization 2/4/20132/9/2013 6
2Fabricate reinforcement2/4/20136/5/2013 115
3Pile cap 2/15/20133/21/2013 30
4Stump 2/23/20133/29/2013 30
5Ground beam 3/4/20134/13/2013 36
6Ground slab 3/20/20134/23/2013 30
7Ground floor column 4/1/20135/4/2013 30
81st floor beam 4/17/20135/21/2013 30
91st floor slab 4/29/20136/1/2013 30
101st floor column 5/16/20136/19/2013 30
11Straicase 5/9/20136/1/2013 21
12Roof beam 6/3/20137/6/2013 30
13Roof structure 6/14/20138/5/2013 45
14Ground floor brickwall5/23/20137/31/2013 60
151st floor brickwall6/27/20139/4/2013 60
16Doors & windows 6/15/20138/31/2013 30
17Plastering 6/27/20139/28/2013 81
18Tilling work 8/1/201310/26/2013 75
19Laminated floor 8/1/20139/21/2013 45
20Water piping system3/21/20139/11/2013 90
21Ceiling works 7/9/20139/16/2013 60
22Electrical works 7/20/20139/27/2013 60
23Painting 7/22/201311/2/2013 90
24Apron & approch slab6/17/20139/28/2013 90
25Tilling to apron 10/28/20131/4/2014 60
26Fencing 8/8/201311/20/2013 90
27Santary fitting 11/18/20131/8/2014 45
28Site cleaning 11/1/20131/27/2014 75
Timescale for project

12. 4. STAKEHOLDERS

4.1 AUTHORITIES AND APPROVALS

 Majlis Perbandaran Subang Jaya (MPSJ)
 Tenaga National Berhad (TNB)
 Fire and Rescue Department Malaysia (FRDM)
 Syarikat Bekalan Air Selangor SDN. BHD (SYABAS)
 Indah Water Konsortium SDN. BHD
 Perbadanan Pengurusan Sisa Pepejal Dan Pembersihan Awam (PPSPPA)
 Telecommunication (Telekom Malaysia Berhad, Maxis Communications Berhad,
and… )
 Uniform Building By-Laws (UBBL)
 Development Order (planning approval)
 Building Plan Approval
 Earth Work Approval
 Roro Bin Approval
 Hording and Signboard Approval
 Car park Approval
 Road and Drainage Approval
 Street and Lighting
 Landscape Approval
 Permission to Start Work
 Sistem Penuaian Air Hujan (SPAH)
 Manual Saliran Mesra Alam (MSMA)
 Department of Occupational Safety and Health (DOSH)
 Green Building Index (GBI)
 Ikram Engineering Service SDN. BHD (IESSB)
 Jabatan Warisan Negara
 Internal Facility Management
 Bank and Finance
 Insurance Company

13. 4.2. PRIMARY USERS
Purpose of this project is to provide convenience and fun for the students who stay in
Taylor’s University Lakeside Campus (either the hostel or the hotel) and their friends.

4.3. OTHER COMMUNITY AND GROUPS
Beside providing convenience for all the students who stay in the campus, this project
is designed for other students as well and also lecturers and other university employees.
This project is also purposed to attract people who live nearby the university and bring
them to the lakeside.

14. 5. Budget
5.1 Preliminary Budget Structure

Bil Categories Estimated Costs
Overall
1 Foundation 20,000
2 Architect drawing 8,300
3 Interior Design drawing 5,120
4 Engineering Drawing 4,500
5 Management & Permit fees 8,000
6 Formworks 5,000
7 Equitments (eg. Crane, lorry, etc.) 5,400
8 labour fees 9,500
9 Cleaning 3,330

Exterior
10 Flooring 3,999
11 Roofing 5,600
12 Painting 4,900
13 Yard/Deck 2,000
14 Road & Drainage 2,500
15 Landscaping 9,820

Interior

15. 16 Flooring 8,200
17 Painting 3,800
18 Mechanical & Electrical 11,320
19 Sanitary 5,550
20 Plumbing 9,910
21 Doors & Windows 9,000
22 Appliances 3,210
23 Decorations 4,080

TOTAL 153,039

16. 5.2
Exclusion

Bil Categories Estimated Costs
1 Overtime 3,000
2 Wastage 4,100
~ Unused Materials
~ Broken Materials
~ Rubbish

TOTAL 7,100

17. 6. Reference Documents / Minute meeting
6.1 Websites

1. Zain, D., 2013, Authorities,
https://docs.google.com/file/d/0B3873dsozMJONDRCbndWa
3M1M1E/preview?pli=1, Retrieved on 1 July 2013.
2. Local Authorities, Selangor, 1999-2013, Published by
Lawyerment,
http://www.lawyerment.com/guide/gov/Local_Authorities/Sel
angor/index.htm, Retrieved on 3 July 2013.
3. Project Document Templates, 2002-2013, Published by
University of Bristol, http://www.bristol.ac.uk/strategic-
projects/projects/projecttools/projectdocs/, retrieved on 26
June 2013.
4. Project scope, 2007-2013, Published by TechTarget,
http://searchcio.techtarget.com/definition/project-scope,
Retrieved on 20 June 2013.

18. 6.2 Meeting Minutes
6.2.1Meeting Minutes 1


ICI Project 02 Meeting 1 – 06 June 2013
Meeting called to order at 12.00pm by meeting chair Chan Pin Qi
Members present:
Yap Wei Tyng
Chan Pin Qi
Pharham Farhadpoor
Moy Chin Hoong
Edwin Ho

Members not present:
None
About:
 Choosing sites and arrangement of the scope of work to each group
members
 For the final decision, Yap Wei Tyng as the architect, as the
landscape architect, as the quantity surveyor, as the civil engineer, as
the contractor.
Choosing site:
 Motion from Yap Wei Tyng: Select the car park beside the Broadwalk
as site

19. Vote: 5 in favor
Motion passed
 Motion from Chan Pin Qi: Select student life centre as site
Vote: 3 in favor, 2against
Motion failed
 Motion from Pharham Farhadpoor: Select the tennis court as site
Vote: 3 in favor, 2 against
Motion failed
Building for the site:
 Motion from Pharham Farhadpoor: Use the site to build a sports
center
Vote: 2 in favor, 3 against
Motion failed
 Motion from Chan Pin Qi: Use the site to build mini supermarket
Vote: 4 in favor, 1 against
Resolved: Combined restaurant, public kitchen and swimming pool in
the supermarket
Motion Succeed

Meeting adjourned at 1.00pm.

Minutes by
________
(Yap Wei Tyng)
06-6-2013

20. 6.2.2 Meeting Minutes 2

No. of Meeting : 02
Date : 18 June 2013 (Tuesday)
Location : Subway
Time : 12.00nn

Attendance: Designation:
1. Chan Pin Qi (PQ) Quantity Surveyor
2. Yap Wei Tyng (NY) Architect
3. Edwin Ho Khai Vun (EH) Civil Engineer
4. Moy Ching Hong (JM) Contractor
5. Parham Farhadpoor (PF) Landscape Architect

Item: Action By:
1. Parham suggested the design and the placing of the light is straight from
PF
the building. Pinky suggested the light have to touch and float on the lake.
Vote:3 favor, 2 against
2. Parham prepared a landscape of the site and name it “Eye of Taylors”
PF
3. Nicholas prepared a plain and side plain of the building.
NY
4. Pinky calculated the material cost for the building. PQ
5. James choose the material use for building. Suggest: stone tiles, ceramic tiles.
JM
There being no other business, the meeting was adjourned at 1.45pm.

Minutes by
_______
(Edwin Ho Khai Vun)
18-6-2013

21. 6.2.3 Meeting Minutes 3

No. of Meeting : 03
Date : 23June 2013 (Sunday)
Location : Facebook
Time : 10.00pm

Attendance: Designation:
6. Chan Pin Qi (PQ) Quantity Surveyor
7. Yap Wei Tyng (NY) Architect
8. Edwin Ho Khai Vun (EH) Civil Engineer
9. James Moy Ching Hong (JM) Contractor
10. Parham Farhadpoor (PF) Landscape Architect

Item: Action By:
6. Finalize the findings of each of the members in the construction team.
PQ
7. Nicholas prepared measurement of site.
NY
8. Nicholas came out with a detailed drawing of our building. NY
9. James found sample of the type and quantity of the materials needed for a
JM
normal building.
10. Parham came out details drawing of the landscape planning.
PF
11. Edwin found sample of electricity plan of a normal building.
EH
There being no other business, the meeting was adjourned at 10.30pm.
Minutes by
______
(Chan Pin Qi)
18-6-2013