Project closing in the organization.pptx

It describes the ways of closing a project and also the process of closing the project

1. Project closing-ways of closing a project –Process of closing a project Jiyadjaleel MHA- 2 nd Year

2. Introduction A project is a temporary endeavor that is needed to produce a unique outcome or result at a pre specified time using predetermined resources. The project lifecycle consists of five groups:   Initiating process group Planning process group Executing process group Monitoring and controlling process group Closing process group

3. Project closure The closing phase of project management is the final phase of  the project lifecycle . This is the stage where all deliverables are finalized and formally transferred, and all documentation is signed off, approved, and archived. The project closure process ensures that:  All work has been completed according to the project plan and scope. All project management processes have been executed. You have received final sign-off and approval from all parties

4. Importance of closinG A project The project management closure process also gives the team the opportunity to review and evaluate the project’s performance to ensure future projects’ success.  Following a clear project closure plan helps you properly transition your solution to the client or end-user. This process ensures the final stakeholders have the information, resources, and training to successfully manage and use the end product. The project closure process also ensures the project is formally completed and is no longer considered a project, allowing you to hand the reins over to the correct team in charge of managing and maintaining the project’s outputs. 

5. Ways of project closing There are 5 types of Project Closure 1. Normal: the project goes to completion. 2. Premature: the project is completed early and meets performance specifications. 3. Perpetual: the project keeps getting extended primarily because of changes in the constraints. 4. Change in Priorities: the project is cancelled due to changes in the constraints. 5. Failed Project: the project is: • Cancelled. • Completed but was considered a failure because it didn’t perform as expected .

6. Process of closing A project Verify final delivery is complete After submitting the final deliverable, company should follow up with your customer to confirm they received it. Are they happy with the final product? Are there any follow-up tasks required .. R eview the projectcharter , which should include the original goals and the business case for the project. Did the final deliverable meet these goals or solve the intended problems? 

7. Hold a closeout meeting . The closeout meeting with the entire team who worked on the project serves two purposes: to identify and share lessons learned and to celebrate the successful end of the project. T he closeout meeting should also be a time to thank everyone involved for their hard work and celebrate team and individual successes.

8. Release your team and materials for other work . Formally release resources from the project, including suppliers, contractors, team members, and any other partners. Notify them of the end of the project, confirm any final payments or obligations, and officially release them so they are free to work on other projects. 

9. Ensure project documents are properly filed it is important to make sure project documents are filed This allows the documents to be retrieved if needed or for others to learn from the work that was completed. This step may also involve making sure your contracts manager is aware that the project has ended so he or she can send out the final invoice or close out any additional contractual paperwork.

10. References Hospital administration and planning-Dr.AG.Chandorkar, 2 nd edition paras publishing, 2009. https://www.lucidchart.com/blog/nailing-the-project-management-closure-process

11. THANK YOU