Project management and updating and monitoring

Project management updating and monitoring

1. LECTURE-10
UPDATING AND MONITORING OF
PROJECT

2. LEARNING OBJECTIVES
UnderstandingandAddingBaseline
Updatingaproject
Monitoringandcontrollingaproject
Practicesession
Updatesongroupprojects

3. BASELINE
Introduction
Abaselineiscopyoftheprojectschedulewhichserveasareference
formonitoringastheprojectprogresses.
Itcanbegeneratedanytimeduringtheproject.
Itisimportanttoaddthebaselinewhentheprojectscheduleisfirst
approved.
Itcanalsobeaddedanytimeduringtheexecutionoftheprojectto
monitorandupdatetheprojectifneeded.

4. BASELINE
Addingabaseline
Gotoproject>maintainabaseline

5. BASELINE
Addingabaseline
Anewbaselinecanbeaddedbyclicking“Add”inthewindowonthe
lastslide.
Mostlythefirstoptionisselected.

6. BASELINE
Addingabaseline
Addingthebaselinewiththefirstoptionwillresultinthebaselineas
below.

7. BASELINE
Addingabaseline
Restoringthebaselinecanputthecopyoftheprojectintheproject
list.

8. BASELINE
Addingabaseline
Thenthesecondoptioncanbeselectedtogettheprojectfromthe
listoftheprojectandadditasabaseline.

9. BASELINE
Addingabaseline
Selectingthesecondoptiononthelastslidewillgetthefollowinglist
inwhichaprojectcanbeselectedasbaseline.

10. BASELINE
Importantnotes
Whenthebaselineisrestored,theprojectcopywillbeaddedinthe
projectwhichcanbeusedforcomparisonwiththeexistingschedule.
Theprocedureshownonthepreviousslidesisjustonewayofaddinga
baseline.Usingacopyandpasteoptionwillalsoleadtomakingacopyof
theprojectwhichcanbeselectedfromthemaintainbaselinewindowas
baseline.
Thetypeofbaselinecanalsobeselected.Bydefault,thereareafew
optionswhichcanbeusedfromthedropdownlistinmaintainbaseline
window.
Auserdefinedoptioncanbesetusing:admin>admincategories>baseline
type>addnew.
Ifyouwanttorestoreabaseline,thenitshouldnotbeassignedtoany
baseline.

11. UPDATING A PROJECT
Introduction
Whentheprojectisinexecutionphase,actualdataisrecordedto
monitorandupdatetheproject.
Updatingisdonefortimeresourcesandexpenses.
Thefocusinthislectureisonlyonupdatingthetimeschedule.
Aprojectisupdatedinaspecifictimeintervalswhichimpliesthat
dailyupdatingisnotageneralpractice.
Thistimeintervalissetaccordingtothereportingrequirements/
projectplans.
Toupdatetheproject,alookaheadscheduleismadeforadesired
timeintervalsuchasaweek,monthetc.

12. UPDATING A PROJECT
Introduction(continuedfromthepreviousslide)
Thisscheduleisthendistributedtotheexecutionstafftorecord
actualdataagainsttheactivities.
Actualdataisthensubmittedtotheprojectmanagementteamwho
thenperformstheupdate(s).
Thedemonstrationisstartingwithcreatingalookaheadscheduleof,
lets’say,amonthstartingfromthestartmilestoneoftheproject.
Thisisbasedontheassumptionthatourprojectisupdatedon
monthlybasis.

13. UPDATING A PROJECT
Demonstration
Firstistocreatealookaheadschedule:
GotoFilters>New>Givetheinformationasbelow.

14. UPDATING A PROJECT
Demonstration
Getthecolumnsintheactivitiesasbelowbyclickingon.

15. UPDATING A PROJECT
Demonstration
Thecolumninformationisobtainedbyprovidingthesheetfordata
entry.
Theywillrecordthesedataforeachmonthandthensubmit.

16. UPDATING A PROJECT
Demonstration
TheprojectisthenupdatedinPrimaveraP6accordingly.
Beforeupdating,itisveryimportanttosaveabaselineifyouare
updatingforthefirsttime.
Abaselineisalreadysavedforthecurrentprojectwehave.

17. UPDATING A PROJECT
Demonstration
Beforeproceeding,makesurethattheoptionofautomaticschedule
updatingisunchecked.
Thisisbecausedatadatewillbechangednow.
Firsttheactivitiesareupdatedandthenprojectisscheduledbased
ondatadate.
Datedateisthedateonwhichanupdateisbeingperformed.
Forthecurrentupdate,thedatadatewillbe_____?
(30
th
April)

18. UPDATING A PROJECT
Demonstration

19. UPDATING A PROJECT
Demonstration

20. UPDATING A PROJECT
Demonstration

21. DISCUSSION ON PROJECT GROUPS
Group Projects
•Review of progress on the group projects