Project Management Chapter Three BBA.pptx

Project Management Chapter Three BBA.pptx

1. PROJECT PLANNING & MANAGEMENT: GOLLIS UNIVERSITY FACULTY OF BUSINESS ADMINISTRATION & ECONOMICS SEMESTER SIX

2. CHAPTER 3: CONCEPTS OF PROJECT MANAGEMENT: 2 GOLLIS UNIVERSITY, BURAO CAMPUS, SOMALILAND

3. Chapter Learning Objectives: Upon successful completion of this chapter, students should be able to: Broadly define Project Management Discuss the concept of efficiency and effectiveness in projects Illustrate the Project Management System Discuss the concept of Project Manager 3 GOLLIS UNIVERSITY, BURAO CAMPUS, SOMALILAND

4. What is Project Management? Project Management is the discipline of organizing and managing resources in such a way that these resources deliver all the work required to complete a project within defined scope, time, and cost constraints . It is important to note here that a project is a temporary and one-time endeavor undertaken to create a unique product or service that brings about beneficial change or added value. 4 GOLLIS UNIVERSITY, BURAO CAMPUS, SOMALILAND

5. Thus, in this regard, the first challenge of project management is ensuring that a project is delivered within the defined constraints. The second , more ambitious, challenge is the optimized allocation and integration of the inputs needed to meet those pre–defined objectives. The project, therefore, is a carefully selected set of activities chosen to use resources in order to meet the objectives established by the organization. 5 GOLLIS UNIVERSITY, BURAO CAMPUS, SOMALILAND

6. Management in any project is concerned with productivity. This refers to efficiency and effectiveness. Efficiency: In order to be efficient, management is concerned with minimizing resource costs. Efficiency is ―doing things right. Effectiveness: In order to be effective, management is concerned with getting activities completed. Effectiveness is ―doing right things. 6 GOLLIS UNIVERSITY, BURAO CAMPUS, SOMALILAND

7. Figure showing management seeking efficiency and effectiveness: 7 GOLLIS UNIVERSITY, BURAO CAMPUS, SOMALILAND

8. Project Management System: 8 GOLLIS UNIVERSITY, BURAO CAMPUS, SOMALILAND

9. Components of Project Survival: 9 GOLLIS UNIVERSITY, BURAO CAMPUS, SOMALILAND

10. Who is a Project Manager? A Project Manager is a professional in the field of project management. They have the responsibility of the planning and execution of any project. A project manager's central duty is to ensure the success of a project by minimizing risk throughout the lifetime of the project. This is done through a variety of methods, both formal and informal. 10 GOLLIS UNIVERSITY, BURAO CAMPUS, SOMALILAND

11. Types of Project Managers: Project managers cannot perform their tasks well unless they have understanding of and are responsive to many elements of the external environmen t, including; economic, technological, social, political and ethical factors that affect their areas of operations. The various types of project managers are as follows: 11 GOLLIS UNIVERSITY, BURAO CAMPUS, SOMALILAND

12. Line Managers are responsible for activities making direct contributions to production of organization’s basic goods or services. Staff Managers use special technical expertise to advise and support the efforts of line workers. Functional Managers are responsible for only one area of activity , i.e. finance, marketing, production, personnel, accounting, or sales. General Managers are responsible for complex organizational unit that include many areas of functional activity. 12 GOLLIS UNIVERSITY, BURAO CAMPUS, SOMALILAND

13. Activities of Project Managers: The following are the four major activities that are undertaken by project managers: Traditional Management: This includes decision making, planning, and controlling Communication: This refers to exchanging routine information and processing paperwork. Human Resource Management (HRM): It involves motivating, disciplining, managing conflict, staffing, and training. Networking: It includes socializing, and interacting with outsiders. 13 GOLLIS UNIVERSITY, BURAO CAMPUS, SOMALILAND

14. Success for Project Managers: There are three general preconditions for achieving lasting success as Project Manager. These include: Ability (A) Motivation to manage (M) Opportunity (O) Together, they constitute the basic formula for managerial success (S): S = A x M x O More about the Project Manager shall be studied in Chapter 5 14 GOLLIS UNIVERSITY, BURAO CAMPUS, SOMALILAND

15. Managerial Skills: A skill is an ability or proficiency in performing a particular task. Skills reflect the ability to translate actions in a project into results. They are of the following types: Technical Skill: is the knowledge of and proficiency in activities involving methods, processes, and procedures. Human Skill is the ability to work with people; cooperative effort; it is teamwork; feel secure and free to express their opinions. Conceptual Skill is the ability to see ―big picture in order to recognize significant elements in a situation, and to understand relationships among elements. Problem Solving Skills is the ability to solve problems in ways that will benefit the enterprise. 15 GOLLIS UNIVERSITY, BURAO CAMPUS, SOMALILAND

16. Tomorrow’s Management Today: Average Company will be smaller, employing fewer people. Traditional organizational structures will become more team-based and without boundaries. Employees will be empowered to make decisions. Flatter organizations will be the norm. Work will be organized around teams and processes. Bases of power will change. Knowledge-based organizations will exist. Stress will be on vision and values. Managers will be change agents. Leadership will be more important. 16 GOLLIS UNIVERSITY, BURAO CAMPUS, SOMALILAND

17. REVIEW QUESTIONS: GOLLIS UNIVERSITY BURAO CAMPUS SOMALILAND 17 Define Project Management. Explain the aspects of Efficiency and Effectiveness in Project Management Diagrammatically describe the Project Management System Discuss the types of Project Managers and their activity. Explain the basic Managerial skills that a Project Manager should have.

18. END 18 GOLLIS UNIVERSITY, BURAO CAMPUS, SOMALILAND