Project Management Principles and Best Practices

Project Management Principles and Best Practices

1. Project Management
-By:

2. Project:
Projectisatemporaryendeavorundertakentocreateauniqueproduct
orservice.
Projectcanalsobedefinedasacollectionoftasksaimedtowardsa
singlesetofobjectives,culminatinginadefinableendpointandhavinga
finitelifespan.
uniquepurpose.
temporary.
requireresources,oftenfromvariousareas.
shouldhaveaprimarysponsorand/orcustomer.
involveuncertainty.
Attributesofproject:

3. ProjectConstraint:
Everyprojectisconstrainedindifferentwaysbyits:
Scopegoals:Whatistheprojecttryingtoaccomplish?
Timegoals:Howlongshouldittaketocomplete?
Costgoals:Whatshoulditcost?

4. ProjectManagement:
Projectmanagementis“theapplicationofknowledge,skills,tools,and
techniquestoprojectactivitiesinordertomeetprojectrequirements”.
Projectmanagementcanalsobedefinedashavingtwomajoraspects:
theart-leadingthepeopleontheproject.
thescience-definingandcoordinatingtheworktobedone.
SuccessfulProjectManagement:
AProjectissaidtobemanagedsuccessfullywhenitmeetsthefollowing
points:
projectmettherequirements.
projectwaswellwithinthebudget.
projectwasdonewellintime.

5. ProjectManagementFramework:

6. ProjectStakeholders:
Stakeholdersarethepeopleinvolvedinoraffectedbyproject
activities.
Stakeholdersinclude:
theprojectsponsorandprojectteam.
supportstaff.
customers.
users.
suppliers.
opponentstotheproject.

7. ProjectManagementKnowledgeAreas:
Knowledgeareasdescribethekeycompetenciesthatprojectmanagers
mustdevelop.Theyareasfollows:
4coreknowledgeareasleadtospecificprojectobjectives.
scope
time
cost
quality
4facilitatingknowledgeareasarethemeansthroughwhichtheproject
objectivesareachieved.
humanresources
communication
risk
procurementmanagement
1knowledgeareawhichaffectsandisaffectedbyalloftheother
knowledgeareas.
projectintegrationmanagement

8. AdvantageofUsingProjectManagement:
Bettercontroloffinancial,physical,andhumanresources.
Improvedcustomerrelations.
Shorterdevelopmenttimes.
Lowercosts.
Higherqualityandincreasedreliability.
Higherprofitmargins.
Improvedproductivity.
Betterinternalcoordination.
Higherworkermorale.
Providesassuranceandreducesrisk.
Providesthetoolsandenvironmenttoplan,monitor,track,and
manageschedules,resources,costs,andquality.
Providesahistoryormetricsbaseforfutureplanningaswellasgood
documentation.
Projectmemberslearnandgrowbyworkinginacross-functional
teamenvironment.

9. ProjectManagementTools:
Projectmanagementtoolsandtechniquesassistprojectmanagersand
theirteamsinvariousaspectsofprojectmanagement.Somespecific
onesinclude:
ProjectCharterandWorkBreakdownStructure(WSB)(scope).
Ganttcharts,networkdiagrams,criticalpathanalysis,criticalchain
scheduling(time).
Costestimatesandearnedvaluemanagement(cost).

10. ExampleforWSB:Concept
Design User Interface
Design Server Setup
Develop Server
Support Infrastructure
Web Site
Design
Develop Pages
and Links
Develop
Functionality
Content
Migration/Integration
Testing
Web Site
Development
Roll Out Support
Intranet Project

11. ExampleforGanttChart:

12. ExampleforSampleNetworkDiagram: