Punctuality and Time Management PowerPoint

Punctuality and Time Management PowerPoint

1. Punctuality & Time Management

2. Objectives & Outcomes Objective: Participants will be engaged in a series of activities designed to teach the importance of being on time. Emphasis will be placed on effectively utilizing time, both professionally and personally. Additionally, participants will be exposed to strategies and organizational tools to support their development of positive work habits, such as punctuality and effective time management. Interns will…. Learn the importance of time management and the impact it has at work and in life. Learn techniques to prioritize activities; maximize time and reduce procrastination. Develop best practices for organizing and prioritizing tasks and meeting deadlines.

3. What Is Punctuality? MYTHS “No one cares” when you arrive to work if you do your job You only have to be on time to work… Being late does not effect your performance FACTS Punctuality is being on time or completing something on time. Being early time gives you the chance to collect your thoughts. This can also give you a slight edge over the people who report just on time or late. Time management is exercising control over the amount of time spent on activities or it is used to manage time when accomplishing specific tasks or goals. Timeliness also lowers your stress level and provides a feeling of being in control. Arriving on time has its rewards.

4. Why Is it Important? Being on time…. Gives you a chance to collect your thoughts and make sure you are calm and composed for the meeting, lecture, or whatever. Can give you a slight edge over the people who turn up just in time or late. Punctuality is not just good etiquette, it’s essential. It shows you are professional, respect other people’s time, manage your time well, and are on top of your job. It also lowers your stress level and provides a feeling of being in control. Arriving on time has its rewards.

5. Think About It…. Take a few minutes and ask yourself… On a daily basis, I spend most of my time doing _________________. I wish I had more time to ______________. I tend to waste a lot of time doing __________________. I feel___________when I don’t manage my time wisely.

6. Procrastination According to Psychology Today, There are several reasons why people procrastinate. Arousal types, or thrill-seekers , wait until the last minute in order to reap a euphoric rush. Avoiders put off tasks because of  fear  of failure or even fear of success; in either case, they are highly concerned with what others think of them. Decisional procrastinators struggle to make decisions; for them, not making a decision absolves them of responsibility for the outcome of events. https://www.psychologytoday.com/sg/basics/procrastination

7. Activity: The Ten Biggest Time Wasters Directions: Complete the worksheet.

8. Find Out Why You Want to Be Punctual. Find Motivation : Whenever you want to create a new habit, you need to be very clear on the reasons why you want to build that habit. The more reasons you have for wanting to adopt a new habit, and the stronger those reasons are, the more likely it is that you will be able to make the new habit stick. Sit down with a pen and a piece of paper and ask yourself what you will gain by overcoming your tardiness habit and adopting a habit of punctuality, instead. Be very clear on the benefits that you will gain by being punctual, and then keep reminding yourself of those benefits in order to motivate yourself to become someone who’s prompt.

9. Use a Timer Once you know how long it takes you to complete different tasks, use a timer to make you adhere to those times. For example, if you know that it takes you three minutes to take a shower, set a timer for three minutes right before you step into the shower. Then, when you hear the timer ring, turn the water off and step out of the shower right away.

10. Be Firm With Your To Do List One reason why you may tend to be late is because you simply have too much to do. It’s better to say “no” to something you don’t have time for than it is to say “yes” and then be an hour late. Take out your to do list and rearrange or cross out anything that’s not a priority. Make sure that you only commit to do the number of things which you can realistically get done, and which you can realistically be on time for. Punctual people accept that they can’t do it all.

11. Be Prepared to Be On Time Preparation is one of the keys to punctuality. As an illustration, if you’re constantly late leaving your house in the morning, set up the night before. The night before, do the following: Choose the clothes that you’re going to wear and lay them out. Pack your briefcase or backpack and leave it by the door. Make sure that your house keys and your car keys are by the door. Make your breakfast – One idea is to pack some fruit, put it in a container, and store the container in the fridge. If you’re constantly late to meetings because you can’t find what you need, start preparing for meetings long beforehand. At least an hour before the meeting, gather all the materials you will need and place them on a corner of your desk or on a chair.

12. Give Yourself a Time Cushion Even if you know how long it takes you to perform different tasks – such as taking a train to work – give yourself some extra time in case of unexpected events. It’s a given that things are not going to run smoothly 100% of the time. One of the habits of people who are punctual is that they don’t just give themselves the amount of time they need to get to where they are going on time but allow for extra time in case something goes wrong.

13. Be Prepared to Wait People usually don’t like to be early because they feel the time spent waiting for others is wasted time. Some people prefer to be late rather than having downtime. The key to overcoming this hurdle is to be prepared to use your wait time wisely and effectively.

14. Practice the Day Before For important events, such as a job interview or if you are scheduled to give a presentation, practice how to get to where you need to be the day before. That way, you won’t lose time on the day of the important event trying to find the right address.