Report writing skills

Report writing skill: Definition, types, characteristics, errors and how to improve.

1. Report writing Skills
Sudhansu Senapati

2. 1
What is Report Writing
Report writing is creating a statement that describes in detail
an event, situation or occurrence, usually as the results of an
observation or inquiry.
Key elements of report
oContent.
oExecutive summery
oIntroduction
oDiscussion
oConclusion
oRecommendation
oReferences

3. 2
Types of report
oFormal or informal report
oShort or Long report
oInformational or Analytical reports
oProposal report
oVertical or lateral reports.
oInternal and external reports.
oPeriodic reports
oFunctional reports

4. 3
Characteristics –Good report
oPrecision
oAccuracy of fact
oRelevance
oReader -Orientation
oSimple Language
oConcise
oGrammatical Accuracy
oUnbiased Recommendation
oClarity
oAttractive Presentation

5. 4
Common errors in report
oShortened words (thru, condn, mgmt., ref, lib, bcz, etc.)
oRepetition of words (file the file in the file folder)
oUse of filler words (just, even, very, really, almost, that, etc.)
oUse of ampersands (&)
oUse of bold
oUPPER CASE
oUses of Punctuation ( full stop, comma, brackets etc.)
oUses of multiple punctuation (!!!!, ….., ??????, etc.)
oGrammatical mistake

6. 5
How to improve?
oWrite and read Everyday
oCreate an Outline
oRead what you want to write about
oChoose simple word
oConvey your message easily
oAvoid filler words
oKeep sentence and paragraph short
oHave an editing tool
oFocus on Content
oRead what you have written

7. Thank You !
7