S4HANA_Archiving_Strategy_Retail_Scope.pptx

Retail Archiving strategy

1. SAP S/4HANA Data Archiving Strategy for Retail (Limited Scope) Scope: MM, VIM, FI-AP, SD Billing/AR, Asset Accounting

2. Archiving Strategy Objectives • Improve system performance by reducing active data volume • Lower infrastructure and storage costs • Ensure legal and audit compliance (e.g., tax retention) • Prepare for system upgrades and cloud readiness

3. Scope of Archiving • MM – Purchasing, Goods Issue (WH), Goods Receipt (Store) • OpenText VIM – Vendor Invoice Management • FI-AP – Vendor Invoices, Payments, Credit Memos • SD Billing & AR – Customer Billing and Receivables • Asset Accounting – Master data, postings, depreciation

4. Key Archive Objects and Tables • MM_PUR, MM_ACCTIT, MM_IM – POs, Goods Movements (EKKO, MKPF, MSEG) • VIM Documents, Workflows, Attachments (OpenText Archive Center) • FI_DOCUMNT, FI_PAYCL, FI_AR_XX – AP/AR Invoices, Payments (BKPF, BSEG) • SD_VBRK, SD_VBRP – Billing Documents • FI_AA_DOC, FI_AA_MASTER – Asset Accounting (ANLA, ANEK)

5. Retention Period Guidelines • MM: 3–7 years (POs, GI/GR) • VIM: 10 years (Invoices, Attachments) • FI-AP/AR: 7–10 years (Invoices, Payments) • SD Billing: 5–7 years • Asset Accounting: Life of asset + 10 years

6. Archiving Process Steps 1. Identify large tables and candidate data (DB02/ST03N) 2. Analyze via SARA for each object 3. Run write jobs (create archive files) 4. Run delete jobs (remove from DB) 5. Validate via Archive Information System (SARI) 6. Schedule periodic jobs (monthly/quarterly)

7. Tools & Infrastructure • SAP SARA, AOBJ, ArchiveLink • OpenText Archive Center (for VIM documents) • SAP Content Server or cloud storage (WORM-compliant) • Authorizations and archive search access (SARI)

8. Governance & Best Practices • Define and document retention policies per module • Coordinate with business and compliance teams • Ensure archived data is accessible for audits • Maintain logs of archived and deleted files • Regular reviews and tuning of archive job performance