Sample memo report

1. Last week a meeting of the senior managers of JXT Garments Pvt Ltd was held in which it was agreed that
for the launch of company’s new product “Kids Jeans” a series of events and programs will be organized.
Mr. James agreed to organize employees meeting on 23
rd
June inviting their families to dinner and musical
evening, Ms. Maria to arrange a ribbon cutting ceremony on 25
th
in the main lounge where dignitaries will
be invited (this could be a wonderful opportunity to publicize the product), Mr. John to arrange
promotional program by preparing brochures, flex sign and other print material in the first week of July.
Write a memo report to Mr. Williams Brown informing him on the items you had discussed and agreed
with him in the meeting regarding company’s events and promotional activities.
Outline:
Introduction:
1.The following is a report on the items we discussed in our meeting last week.
2.It pertains to the schedule of events and programs
3.Names of those who would be responsible given
Body:
1.Events and activities
2.Employees Meeting 23
rd
June
3.Ribbon Cutting Ceremony 25
th
June
4.Promotional Material
Summary:
1.The following events have been tentatively scheduled for these dates: Employees Meeting 23
rd
June, Ribbon Cutting Ceremony 25
th
June and Promotional Material July 1
st
Week
Memo Report
To: Williams Brown
From: S. Samuel Byrne
Subject: Events & Activities
Date: 10 June, 2008
The following is a report on the items we discussed in our meeting last week regarding our company’s new
product “Kids Jeans”. Topics pertain to the schedule of events and activities. The names of those who were
made responsible for these events and activities are listed in the right hand column below.
EVENTS & ACTIVITIES
Employees Meeting – 23
rd
June
Employees and their families will be invited to dinner and music evening. James.
Ribbon-cutting Ceremony – 25
th
June
List of dignitaries to be prepared and the guests need to be agreed upon. We agreed that this occasion
would provide a wonderful opportunity to our company to publicize our new product.
Maria
Promotional Material
The discussion focused on preparing brochures, flex sign and other print material which should be ready by
the first week of July. John
SUMMARY

2. The following events have been tentatively scheduled for these dates: Employees Meeting 23
rd
June,
Ribbon Cutting Ceremony 25
th
June and Promotional Material July 1
st
Week